Durbin Crossing Community Development District
475 West Town Place, Suite 114 St. Augustine, Florida 32092 www.durbincrossingcdd.com
August 18, 2025

Board of Supervisors
Durbin Crossing Community Development District
Staff Call In #: 1-877-304-9269; Code 5818716
Dear Board Members:
The Durbin Crossing Community Development District and Board of Supervisors Meeting is scheduled for Monday, August 25, 2025 at 6:00 p.m. at the Durbin Crossing South Amenity Center, 145 South Durbin Parkway, St. Johns, Florida 32259.
Following is the agenda for the meeting:

	I.	Pledge of Allegiance

	I.	Roll Call

	I.	Audience Comments

	I.	Review of Action Items

	I.	Approval of Consent Agenda
	A.	Minutes of the July 28, 2025 Meeting

	A.	Financial Statements

	A.	Assessment Receipts Schedule

	A.	Check Register

	I.	Staff Reports
	A.	Landscape & Irrigation Maintenance Team
	1.	Report

	1.	Proposal for Glen Laurel Drive Pond Enhancement

	A.	District Counsel
	B.	District Engineer

	A.	District Manager
	1.	Consideration of Designating a Regular Meeting Schedule for Fiscal Year 2026

	1.	Consideration of Adopting Goals & Objectives for Fiscal Year 2026

	A.	General Manager – Report

	A.	Operations Manager – Report

	A.	Amenity Manager

	I.	Public Hearing for the Purpose of Adopting the Fiscal Year 2026 Budget; Consideration of Resolution 2025-05, Relating to Annual Appropriations and Adopting the Budget for Fiscal Year 2026

	I.	Public Hearing for the Purpose of Imposing Special Assessments for Fiscal Year 2026; Consideration of Resolution 2025-06, Imposing Special Assessments and Certifying an Assessment Roll

	I.	Consideration of Proposals for a Capital Reserve Study
	A.	Community Advisors

	A.	Reserve Advisors

	I.	Consideration of Amendment to Yellowstone Agreement for Landscape & Irrigation Maintenance Services

	I.	Supervisors’ Request and Audience Comments

	I.	Review of Action Items

	I.	Next Scheduled Meeting – September 22, 2025 at 6:00 p.m. at the Durbin South Amenity Center
	II.	Adjournment

I look forward to seeing you at the meeting. If you have any questions, please feel free to call.

Sincerely,

Daniel Laughlin
Daniel Laughlin

FOURTH ORDER OF BUSINESS
Durbin Crossing Action Items						
Item	Date	Responsibility	Status	Description	Resolution	

Capital Reserve Study Review	

7/22/24	

Daniel Laughlin/ Sue O'lear	

Complete	
Review reserve study to confirm prices are accurate with actual current costs	Staff reviewed the capital reserve study. While some
items appear to be under current costs, there are other items that are projected higher than current costs.
Overall, the annual contributions recommended are still
accurate for planning purposes	
Patriot Oaks Crosswalk Project	6/24/24	Mike Yuro/Zach Davidson	Complete	Oversee extension of sidewalk at the crosswalk for Patriot Oaks.	Project completed to add additional sidewalk space for
kids waiting to use the crosswalk	
Streetlight Inspection	8/26/24	Zach Davidson	Complete	Inspect streetlights at night and report any that are out.	Streetlights were inspected. Any lights that were out were
reported to JEA	

Report a Concern	
8/26/24	
Sue O'lear	
Complete	Create a dedicated email account for the "report a concern" link so Zach isn't the only one that receives them. This will allow quicker
response when he is busy or out.	An email account was created for receive messages from the "report a concern" link so Onsite staff can see reports
even when Operations Manager is not onsite	

Community Greenspace Signage		
Sue O'lear/Karen Haber	
Complete	Work on signage to install at "pocket park" green spaces throughout community to notify residents that organized sports are not authorized in those areas.		

Pickleball	

9/23/24	

Zach Davidson	

Complete	From resident comment at meeting; Zach will speak to pickleball vendor about reconfiguring the pickleball lines at North, choosing better colors for visiblity, and adding movable picklball nets. Look into difference between re-striping four pickleball courts vs re-striping two courts and purchasing four rolling pickleball nets. Research pickball paddle rack and signage. Create plan for implementation of a reservation system and necessary policy additions.	
Proposals were approved to fully convert one (1) tennis court into two (2) pickleball courts at South Amenity
Center. At North amenity center both tennis courts are being striped for pickleball to play both tennis and pickleball.	

Adult Events	
9/23/24	
Kiki Jimenez/Sue O'lear	
Complete	Work with Counsel to determine if/how alcohol can be served at certain events. Continue working with Daniel/Insurance and Counsel.	Staff gathered information from Counsel and the District Insurance company on ways the District can have events with alcohol	

Muscovy Ducks	
9/23/24	
Zach Davidson/Sue O'lear	
Complete	Zach is meeting with QuickCatch regarding relocation of ducks. Chair was authorized to approve expenditure NTE $5,000. Staff to send message to residents.	Zach met with QuickCatch and received proposals to trap and relocate Muscovy Ducks which is being presented at the 12/3/24 CDD meeting.	

Send E-Blast Regarding Muscovy Ducks	
10/28/24	
Sue O'lear	
Complete	
Send e-blast to residents letting them know the Board will be discussing the option of hiring a trapper to remove Muscovy ducks from the area	
Staff sent e-blast to the community regarding the Muscovy Ducks in the community	

Trash Can Replacement	
9/23/24	
Sue O'lear	
Complete	
Look into options for new trash receptacles.	
The Board approved proposal for six (6) trash cans from Belson Outdoors	

Mulch	
9/23/24	
Zach Davidson	
Complete	
Begin Fall mulch project. Ensure ample amount is placed per the conversation with the project last year.	
Mulch application was comepleted by Yellowstone	

Pickleball/Tennis Benches	
9/23/24	
Zach Davidson	
Complete	
Gather proposals to replace benches in the area.	
The Board approved proposal for seven (7) benchs and six
(6) trashcans in the amount of $12,228.50	
Shade Structure South
Playground	7/22/24	Zach Davidson	Complete	Get proposals for shade structure for South Playground.	Proposal was approved at 12/3/24 Board meeting NTE
$35,000	

Tennis & Basketball Court Resurfacing	

8/26/24	

Zach Davidson	

Complete	Oversee the resurfacing of the basketball and tennis courts. One tennis court to be converted into two pickleball courts. Zach will look into fence portion and discussion color/striping at next meeting as well as provide warranty info.	Proposals were approved to fully convert one (1) tennis court into two (2) pickleball courts at South Amenity
Center. At North amenity center both tennis courts are being striped for pickleball to play both tennis and pickleball.	

Access Card System Upgrade	

8/26/24	

Sue O'lear	

Complete	

Look into options/costs to upgrade the current access card system.
Consider systems that have phone scan capabilities.	
Board approved Proposal from Dynamic Security for Aurora Management software for access control system NTE $40,000	

Pond Aeration	

9/23/24	

Zach Davidson	

Complete	

Work with Solitude to revisit the possible need for aeration in Pond 48.	

The Board approved proposal for fish to help with pond issues	

Gym Age Policy	

9/23/24	

Sue O'lear	

Complete	Look into Fitness 15 policy success: How many registrants, any problems, any information on whether to allow 14 year olds. Follow up with resident on current policy regarding whether the 18 year old that goes to the gym with them has to be in her household or just a resident.	

The Board approved 6 month trial of "Fiteness 14". Will bring results back to the June meeting	

Traffic Study Results Patriot Oaks	

10/28/24	

Mike Yuro/Zach Davidson	

Complete	

Get results of traffic study from the County.	

Engineer contacted the County and was told this was a normal annual traffic study	

Midge Fly Treatment	
10/28/24	
Zach Davidson	
Complete	Look into options to remedy midge fly problems (are there fish that would help keep them under control)	The Board approved proposal from Solitude to stock pond 48 with 300 bluegill and 300 redear sunfish which eat
midget fly larvae in the amount of $3,140	

Sod Phase III	
8/26/24	
Zach Davidson/Sue O'lear	
Complete	Sod project was approved. Monitor Yellowstone to make sure
everything is on track. Staff to create communications to residents regarding the project.	
Sod project completed	

Look Into Access Point for JEA Powerline Tract	
10/28/24	
Zach Davidson/Daniel Laughlin/Mike Eckert	
Complete	Determine if the District is able to block off access points to prevent vehicles from entering the tract. Is the District able to put up a fence? Will a picture of a vehicle and license plate be enough to trespass	Counsel updated the Board on options. It was determined no action would be taken at this time to add fencing. Will continue to monitor	

Tennis/Pickleball Court Reservation System	
12/3/24	
Sue O'lear	
Complete	
Look into reservation system for tennis/pickleball courts	Staff updated Board on options. After discussion and
input from residents, the District will continue to mointor and paddle racks will be used to get into the line for court usage	

Signs for Green Space	
1/27/25	
Sue O'lear	
Complete	
Add signage to green spaces in community to notify residents that organized sports cannot be help in those areas	
Signs have been installed in the Green Spaces throughout the Community	

Send E-Blast Regarding Trespassing on JEA Tract	
1/27/25	
Sue O'lear	
Complete	
Send e-blast to residents notifying them of issues of vehicles driving on the JEA tract and that it is trespassing. Police will be called	
E-Blast was sent to the Communtiy	

Petition County Regarding Updating Signs at Round-A-Bout (N Durbin & Sanctuary)	
1/27/25	
Mike Yuro	
Complete	
Engineer to contact County about outdated signage at round-a-bout and request new signs be installed that follow current code	
County has sent employees to inspect the area. They will be updating the signage and adding other safety updates	
Send Survey to Residents for Potential Future Improvements for the Community	
1/27/25	
Sue O'lear	
Complete	Staff to send eblast to resident requesting input on potential capital projects for the upcoming fiscal year. The top three requests will be considered	
Survey was sent. This will continue to be monitored for optimal participation	

Tennis	
9/23/24	
Sue O'lear	
Complete	Gather information on usage of tennis court to help plan next phase of pickleball conversions.	The current system appears to be working. Staff will continue to monitor	

Post Age Policy	
9/23/24	
Sue O'lear	
Complete	Create table of age policy summary for amenity usage and post in high visibility areas.	
Posted	
Draft Letter to Sheriff Hardick regarding Trespassing	
2/24/25	
Daniel Laughlin	
Complete	Draft Letter to Sheriff Hardick regarding trespassing issue at the JEA tract	Letter was sent to Sherriff Hardwick. SJSO reached out and will be increasing patrols in the area.	

Landscape Pricing for Years 4 & 5	
2/24/25	
Zach Davidson	
Complete	
Staff to get pricing from Yellowstone for years 4 & 5 of the contract	Yellowstone provided pricing for years 4 & 5. BOS approved Counsel to draft agreement	

Write Letter to Commissioner Regarding Traffic Concerns	
12/3/24	
Daniel Laughlin	
Complete	Draft letter to County Commissioner regarding traffic concerns at Longleaf and Islesbrook as well as Tollerton. Request response in 90 days.	
Letter was drafted and sent to Commissioner ; Continuing to monitor	

Camera Equipment	
4/28/25	
Sue O'lear	
Complete	
Dynamic Security approved with caveat to add cameras for fields and maintenance agreement	
System has been installed	

Durbin Dolphins	
4/28/25	
Sue O'lear/Karen Haber	
Complete	
Complete updated agreement with Dolphins and ensure adherence to policy	
Agreement has been completed and signed	

Hurricane Season	
4/28/25	
Zach Davidson	
Complete	
Start preparations for hurricane season starting 6/1/25	
Staff Completed prepping.	

Vending Machine	
4/28/25	
Kiki Jimenez	
Complete	
Coordinate placement of new machines	
Agreement has been completed and signed. New vending machines have been installed	

"Wish List" Projects	
9/23/24	
Zach Davidson/Sue O'lear	
Complete	Begin planning for most needed projects/ enhancements/
replacements for next fiscal year. Recommendations will be presented at the February 2025 meeting.	
Fiscal Year 2026 budget has been approved	

Gym Audit	
9/23/24	
Sue O'lear	
Complete	Perform audit of all gym equipment and present recommendations to the Board on any necessary replacements in October when quotes for
Cable Crossover are presented.	Purchase of new gym equipment was approved at the June 2025 CDD Meeting	
Monitor Trespass Signage at JEA Easement	
2/24/25	
Zach Davidson	
Complete	
Monitor No Trespassing signed at JEA Easement for 3-4 months.	
District is not seeing activity in the area	

Gym Equipment	
4/28/25	
Sue O'lear	
In Progress	
Bring Proposals with comparison for lease verses purchase options	
Proposal approved for North and South Amenity Centers	

Pool Usage Age Limit	
12/3/24	
Sue O'lear	
In Progress	Gather information on Communities that allow ages 14 and up to access the pool without adult supervision	
Continue to monitor. Revisit in October	
Continue to Follow up With the County Regarding Round-A-Bout at North Durbin & Sanctuary and Monitor Traffic Study	

2/24/25	

Mike Yuro	

In Progress	
Engineer to follow up with County for updates on their plans for the round-a-bout at North Durbin & Sancuary. Monitor traffic study that may take place on Longleaf Pine. Update Board at August meeting	

Continue to monitor. Revisit on October	
Follow Up with County on Park Improvements in the Area	
2/24/25	
Daniel Laughlin	
In Progress	Get status/update from the County regarding their park projects in the area		
Continue to Contact JEA to Replace Out Streetlights	
2/24/25	
Zach Davidson	
In Progress	Continue to monitor/put in tickets to replace out streetlights in the community.	Draft letter if no change occurs after the June 1 ride through check	

Monitor Trespass Signage at JEA Easement	
2/24/25	
Zach Davidson	
In Progress	
Monitor No Trespassing signed at JEA Easement for 3-4 months.		

Monitor Traffic Study	
3/24/25	Mike Yuro/Zach Davidson/Daniel Laughlin	
In Progress	Monitor traffic study that may take place on Longleaf Pine. Update Board at August meeting		

Update Amenity Doors	
4/28/25	
Zach Davidson	
In Progress	Convert Doors to Windows/ Quote for any door that needs replacement/ Painter to see what can be done with remaining/ Confirm with Fire Marshel on which doors can be eliminated	
Repair/Replacement of doors was approved at June 2025 meeting.	
Bollards	4/28/25	Zach Davidson	In Progress	Ensure numbers are correct for bollard replacement		

Pool Pumps	
4/28/25	
Zach Davidson	
In Progress	
Confirm pool pumps to be replacement in November		

Communications	
4/28/25	
Kiki Jimenez	
In Progress	
Keep Residents informed of landscape/irrigation enhancements		

Look into Electronic payment options (Square) and update policy	

6/23/25	

Sue O'lear/Kiki Jimenez	

In Progress	
Look into options for resident to pay for items like access cards, rentals, etc through an electronic option such as Square		
Send Letter to JEA about out streetlights	
6/23/25	
Daniel Laughlin	
In Progress	Send letter to JEA information them of multiple streetlights that are not functioning	
JEA was sent the list of out lights to be put on notice	
Monitor Preserve Encroachment Reported by SJRWMD on Leith Hall	
7/28/25	
Daniel Laughlin/Zach Davidson	
In Progress	
Cease and desist letter sent to residents.		

Update Sign at Entrance of South Amenity Center	
7/28/25	
Sue O'lear	
In Progress	
Update Message Board at entrance of South Amenity Center		

Beatification of Glen Laurel	
7/28/25	
Zach Davidson	
In Progress	
Look into landscape around pond off Glen Laurel		

FIFTH ORDER OF BUSINESS

A.
Minutes of Meeting Durbin Crossing
Community Development District

The regular meeting of the Board of Supervisors of the Durbin Crossing Community Development District was held Monday, July 28, 2025 at 6:00 p.m. at the Durbin South Amenity Center, 145 South Durbin Parkway, St. Johns, Florida.

Present and constituting a quorum were:

Peter E. Pollicino	Chairman
Shalene B. Estes	Vice Chair
Sarah Gabel Hall	Supervisor by telephone and in person
Jason Harrah	Supervisor
Shawna Berden	Supervisor Also present were:
Daniel Laughlin	District Manager
Mike Eckert	District Counsel
Kristen “Kiki” Jimenez	Vesta/Amenity Services Group
Zach Davidson	Vesta/Amenity Services Group
Jason Davidson	Vesta/Amenity Services Group
Richard Craig	Yellowstone

The following is a summary of the discussions and actions taken at the July 28, 2025 meeting.

FIRST ORDER OF BUSINESS	Pledge of Allegiance
Mr. Laughlin called the meeting to order at 6:00 p.m. and led the pledge of allegiance.

SECOND ORDER OF BUSINESS	Roll Call
Mr. Laughlin called the roll.

Special Recognition

Ms. Jimenez stated this summer we had a team of 25 guards, some new and some returning. They were all incredible but we wanted to highlight three that were involved in two different saves during the season. Mackenzie Scisco, Jilian Gauger and Laila Shihandeh.
Mr. Harrah stated I think we all agree and share the same opinion. We really appreciate what you do, the two saves that you had were incredible. You are on the front lines and interact with residents every day and we really appreciate it.
Mr. Davidson stated I want to bring in Evan McCall who has been my right-hand maintenance man for four and a half years. He is leaving and we will miss him.
Ms. Hall joined the meeting by telephone at this time and stated I will be there in a few minutes.

THIRD ORDER OF BUSINESS	Audience Comments
There being none, the next item followed.

FOURTH ORDER OF BUSINESS	Review of Action Items
Mr. Laughlin reviewed the action items list, copy of which was included in the agenda package.

FIFTH ORDER OF BUSINESS	Approval of Consent Agenda
	A.	Minutes of the June 23, 2025 Audit Committee and Regular Board Meeting
	B.	Financial Statements
	C.	Assessment Receipt Schedule
	D.	Check Register

SIXTH ORDER OF BUSINESS	Staff Reports
	A.	Landscape Maintenance Team - Report
Mr. Craig reviewed the landscape and irrigation maintenance report, copy of which was provided in the agenda package.

	A.	District Counsel
Mr. Eckert stated just a reminder that your ethics training is due by December 31st.
We did get notification from your staff that somebody had cleared out some conservation areas by their homes and we provided the forms of cease-and-desist letters to the manager.
Mr. Davidson stated St. Johns River Water Management reached out to me Thursday or Friday of last week with concern of concerns of encroachment into the wetlands at 1258 Leith Hall. They sent a map, I went back there took some pictures and sent them to Daniel. They had encroached a little bit along with a neighbor at 1262 Leith Hall. We are sending letters to both residents.
Mr. Eckert stated the purpose of the letter was to tell them to stop immediately and stop maintaining it behind their property line. The next steps are up to the board. In a more egregious situation where we know we are going to answer to the water management district we would get a survey, clearly mark the line where the survey is and get a replanting plan and give it to the resident and tell them to bring it back up to what the permit requires. It is our permit, and the water management district will look to us and say you have to restore this, even though the neighbor did it. That is what we have done in the past. At this point in time I don’t know if the water management district will be satisfied with letting it grow back, or they are going to require some replanting. The water management district is the one that contacted us.
Ms. Shearn stated there are some oak trees that border a common area, and they grow onto the roof of our house and someone removed the trees that were on our house but there are a lot more that needs to be cut back around there. I feel that our street gets lost. It was over two years before they started mowing there, a lot of people walk their dogs, kids fish in the lake, and the grass was knee high before someone mowed and now they come regularly.
Mr. Davidson stated we have contact information and Zach is onsite every day.
Mr. Zach Davidson stated I have been your direct contact the whole time. We did get the limbs trimmed off her house. If you want to lift the trees I can get proposals.
Mr. Harrah stated give us a beautification plan, get with Yellowstone.
Mr. Eckert stated on the legal part of this and the precedent, you might want to think about. In Florida as a property owner, you are entitled to cut the limbs at your property line. Limbs that hang over your property line or roots that go under your property line you are entitled to cut those. The tradeoff in Florida is if you choose not to do that and a healthy tree falls or a limb falls and

damages your property, it is not the adjacent property owner’s fault. It is something you have to deal with because you have the ability to cut them off at your property line.

	A.	District Engineer
There being none, the next item followed.

	A.	District Manager
There being none, the next item followed.

	A.	General Manager - Report
Mr. Davidson gave an overview of the general manager’s report, copy of which was included in the agenda package.

	A.	Operations Manager - Report
Mr. Davidson gave an overview of the field operation manager’s report, copy of which was included in the agenda package.

	A.	Amenity Manager – Report
Ms. Jimenez reviewed the amenity manager’s report, copy of which was included in the agenda package.

SEVENTH ORDER OF BUSINESS	Ratification of Engagement Letter with Grau
& Associates for the Fiscal Year 2025 Audit

EIGHTH ORDER OF BUSINESS	Discussion of Fiscal Year 2026 Budget
Mr. Laughlin stated in accordance with the changes we made at the last meeting we removed the capital, we should be receiving the check for the settlement, it was sent last week. We cut that out and it brought it down to a 10.4% increase, the largest being the 80-83 $177 and the lowest for the 43 being $98.50. If it hasn’t gone out it will go out shortly. We finalized the

notice and cut the check to the bulk mailer at the end of last week. At the public hearing we can come down from the proposed assessment.

NINTH ORDER OF BUSINESS	Supervisor’s	Requests	and	Audience
Comments
Ms. Shearn asked how do you replace mailboxes? Mr. Davidson stated I will send you a contact.

TENTH ORDER OF BUSINESS	Review of Action Items
Mr. Laughlin stated we have the encroachment and beautification to be added.

ELEVENTH ORDER OF BUSINESS	Next Scheduled Meeting – August 25, 2025 at
6:00 p.m. at the Durbin South Amenity Center
Mr. Laughlin stated the next meeting will be held August 25, 2025 at 6:00 p.m. in the same location.

Secretary/Assistant Secretary	Chairman/Vice Chairman

B.

Durbin Crossing
Community Development District

Unaudited Financial Reporting
July 31, 2025

Combined Balance Sheet July 31, 2025
i

Adopted	Prorated Budget	Actual		
Budget	Thru 07/31/25	Thru 07/31/25	Variance	

Revenues:					
Special Assessments - Tax Roll	$	2,681,509	$	2,681,509	$	2,696,513	$	15,003	
Interest Income	45,000	37,500	30,372	(7,128)	
Other Revenues	30,000	25,000	17,972	(7,028)	

Total Revenues	$	2,756,509	$	2,744,009	$	2,744,857	$	847	

Expenditures:					
General & Administrative:					
Supervisor Fees	$	12,000	$	10,000	$	9,000	$	1,000	
FICA Taxes	918	765	689	77	
Assessment Roll Administration	5,459	5,459	5,459	-	
Engineering Fees	13,000	10,833	10,650	183	
Dissemination Fees	7,860	6,550	7,050	(500)	
Attorney Fees	50,000	50,000	65,092	(15,092)	
Annual Audit	4,500	-	-	-	
Trustee Fees	10,800	10,800	10,775	25	
Arbitrage	1,200	1,200	1,200	-	
Impact Fee Administration	16,377	13,648	13,648	-	
Management Fees	56,035	46,696	46,696	0	
Information Technology	1,638	1,365	1,365	(0)	
Website Maintenance	1,092	910	910	(0)	
Telephone	800	667	166	501	
Postage	3,000	3,000	3,625	(625)	
Printing & Binding	2,300	2,300	4,858	(2,558)	
Insurance General Liability	9,461	9,461	8,488	973	
Legal Advertising	2,000	1,667	1,035	631	
Other Current Charges	500	500	561	(61)	
Office Supplies	150	125	9	116	
Dues, Licenses & Subscriptions	175	175	175	-	

Total General & Administrative	$	199,265	$	176,120	$	191,450	$	(15,330)	

Operations & Maintenance					
Amenity Center					
Insurance	$	46,680	$	46,680	$	42,167	$	4,513	
Repairs & Replacements	85,000	85,000	91,071	(6,071)	
Recreational Passes	3,000	2,500	1,250	1,250	
Office Supplies	5,000	4,167	2,940	1,226	
Permit Fees	4,500	3,750	3,936	(186)	
Utilities					
Water & Sewer	38,900	32,417	22,242	10,175	
Electric	32,000	26,667	25,179	1,488	
Cable/Phone/Internet	21,000	21,000	20,911	89	
Security System	1,670	1,670	3,133	(1,463)	

Adopted	Prorated Budget	Actual		
Budget	Thru 07/31/25	Thru 07/31/25	Variance	

Amenity Center Management Contracts

Managerial (Vesta)	255,503	212,919	212,919	0	
Staffing (Vesta)	273,601	228,001	228,001	0	
Lifeguards (Vesta)	98,189	68,893	68,893	-	
Mobile App/Website (Vesta)	3,500	2,917	2,917	(0)	
Refuse Service	9,000	9,000	9,573	(573)	
Pool Chemicals	35,700	29,750	30,427	(677)	
Special Events	30,000	30,000	33,765	(3,765)	
Holiday Décor	20,000	16,667	12,350	4,317	
Pest Control	8,000	6,666	5,355	1,311	
Pressure Washing	9,000	7,500	1,700	5,800	
Fitness Equip Maintenance	8,500	7,083	1,863	5,221	

Subtotal Amenity Center	$	988,743	$	843,247	$	820,591	$	22,656	

Grounds Maintenance					
Electric	$	10,000	$	8,333	$	7,835	$	498	
Water & ReUse	300,000	250,000	141,810	108,189	
Streetlighting	75,000	62,500	60,839	1,661	
Lake Maintenance	55,620	46,350	48,759	(2,409)	
Landscape Maintenance	562,267	468,556	468,556	0	
Landscape Contingency	82,000	68,333	57,399	10,935	
Mulch	72,500	69,900	69,900	-	
Sod Replacement	180,000	175,247	175,247	-	
Fuel	900	750	640	110	
Irrigation Repairs	15,000	15,000	18,321	(3,321)	
Capital Reserve Funding	221,309	-	-	-	

Subtotal Ground Maintenance	$	1,574,595	$	1,164,969	$	1,049,305	$	115,664	

Total Operations & Maintenance	$	2,563,338	$	2,008,216	$	1,869,896	$	138,320	

Total Expenditures	$	2,762,603	$	2,184,336	$	2,061,345	$	122,990	

Excess (Deficiency) of Revenues over Expenditures	$	(6,094)	$	559,674	$	683,511	$	123,838	

Net Change in Fund Balance	$	(6,094)	$	559,674	$	683,511	$	123,838	

Fund Balance - Beginning	$	6,094	$	449,126	

Fund Balance - Ending	$	0	$	1,132,637	

	Oct	Nov	Dec	Jan	Feb	March	April	May	June	July	Aug	Sept		Total	

Revenues:															
Special Assessments - Tax Roll	$	-	$	186,234  $	2,194,062	$	5,791  $	229,447  $	51,876	$	-	$	-	$	29,103	$	-	$	-	$	-	$	2,696,513	
Interest Income	177	53	238	292	4,340	5,196	5,908	5,262	4,600	4,306	-	-		30,372	
Other Revenues	7,613	369	523	112	5,107	-	319	329	1,079	2,523	-	-		17,972	
Total Revenues	$	7,790  $	186,656  $  2,194,823	$	6,195  $	238,894  $	57,072	$	6,226	$	5,591  $	34,782	$	6,829	$	-	$	-	$  2,744,857									

Expenditures:															
General & Administrative:															
Supervisor Fees	$	1,000  $	-	$	1,000	$	1,000  $	1,000  $	1,000	$	1,000	$	1,000  $	1,000	$	1,000	$	-	$	-	$	9,000									
FICA Taxes	77	-	77	77	77	77	77	77	77	77	-	-	689									
Assessment Roll Administration	5,459	-	-	-	-	-	-	-	-	-	-	-	5,459									
Engineering Fees	2,975	825	990	1,115	1,198	908	743	-	1,155	743	-	-	10,650									
Dissemination Fees	855	655	655	655	655	655	955	655	655	655	-	-	7,050									
Attorney Fees	3,420	9,613	3,537	4,843	5,985	3,219	11,896	16,251	1,852	4,477	-	-	65,092									
Annual Audit	-	-	-	-	-	-	-	-	-	-	-	-	-									
Trustee Fees	5,000	-	-	-	-	-	5,775	-	-	-	-	-	10,775									
Arbitrage	-	-	-	-	-	-	1,200	-	-	-	-	-	1,200									
Impact Fee Administration	1,365	1,365	1,365	1,365	1,365	1,365	1,365	1,365	1,365	1,365	-	-	13,648									
Management Fees	4,670	4,670	4,670	4,670	4,670	4,670	4,670	4,670	4,670	4,670	-	-	46,696									
Information Technology	137	137	137	137	137	137	137	137	137	137	-	-	1,365									
Website Maintenance	91	91	91	91	91	91	91	91	91	91	-	-	910									
Telephone	20	7	15	5	14	26	19	13	16	31	-	-	166									
Postage	50	588	169	189	125	69	104	68	151	2,110	-	-	3,625									
Printing & Binding	27	1,243	16	19	11	1,403	10	22	54	2,054	-	-	4,858									
Insurance General Liability	8,488	-	-	-	-	-	-	-	-	-	-	-	8,488									
Legal Advertising	86	171	-	-	85	85	127	120	178	182	-	-	1,035									
Other Current Charges	-	145	10	10	251	145	-	-	-	-	-	-	561									
Office Supplies	1	1	1	1	1	1	1	1	1	1	-	-	9									
Dues, Licenses & Subscriptions	175	-	-	-	-	-	-	-	-	-	-	-	175									
Total General & Administrative	$	33,894  $	19,510  $	12,731	$	14,175  $	15,663  $	13,848	$	28,168	$	24,468  $	11,401	$	17,591	$	-  $	-  $	191,450									

Operations & Maintenance															
Amenity Center
Insurance	
$	42,167  $	-	$	-	
$	-	$	-	$	-	
$	-	
$	-	$	-	
$	-	
$	-	$	-	$	42,167									
Repairs & Replacements	10,061	7,722	7,916	1,170	12,066	8,915	6,747	14,703	5,552	16,220	-	-	91,071								
Recreational Passes	-	-	-	-	200	400	-	250	400	-	-	-	1,250								
Office Supplies	393	250	494	139	509	602	57	57	155	285	-	-	2,940								
Permit Fees	446	-	500	2,064	-	-	-	925	-	-	-	-	3,936								
Utilities	-	-	-	-	-	-	-	-	-	-	-	-									
Water & Sewer	1,114	1,182	1,479	2,268	2,404	1,800	2,007	2,644	3,622	3,722	-	-	22,242								
Electric	2,502	2,378	2,208	1,820	2,551	2,376	2,667	2,703	2,718	3,256	-	-	25,179								
Cable/Phone/Internet	1,841	1,841	1,841	1,935	1,988	2,111	2,339	2,339	2,339	2,339	-	-	20,911								
Security System	-	135	-	2,718	-	-	-	-	-	280	-	-	3,133								

Oct	Nov	Dec	Jan	Feb	March	April	May	June	July	Aug	Sept	Total	
Amenity Center Management Contracts
Managerial (Vesta)	21,292	
21,292	
21,292	
21,292	
21,292	
21,292	
21,292	
21,292	
21,292	
21,292	
-	
-	
212,919	
Staffing (Vesta)	22,800	22,800	22,800	22,800	22,800	22,800	22,800	22,800	22,800	22,800	-	-	228,001	
Lifeguards (Vesta)	-	-	-	-	-	10,372	7,991	9,495	20,150	20,884	-	-	68,893	
Mobile App/Website (Vesta)	292	292	292	292	292	292	292	292	292	292	-	-	2,917	
Refuse Service	879	1,158	869	877	872	978	985	985	980	991	-	-	9,573	
Pool Chemicals	2,936	3,146	2,936	3,058	3,058	3,058	3,058	3,058	3,058	3,058	-	-	30,427	
Special Events	4,035	7,899	7,660	5,175	862	737	2,081	1,032	1,306	2,978	-	-	33,765	
Holiday Décor	-	6,387	375	5,587	-	-	-	-	-	-	-	-	12,350	
Pest Control	456	456	456	470	470	470	470	470	820	820	-	-	5,355	
Pressure Washing	-	-	1,700	-	-	-	-	-	-	-	-	-	1,700	
Fitness Equip Maintenance	-	-	-	-	525	363	-	-	680	295	-	-	1,863	
Subtotal Amenity Center	$	111,214	$	76,938	$	72,816	$	71,665	$	69,890	$	76,565	$	72,786	$	83,043	$	86,163	$	99,512	$	-	$	-	$	820,591	

Grounds Maintenance													
Electric	$	614	$	2,126	$	622	$	654	$	705	$	638	$	444	$	683	$	673	$	675	$	-	$	-	$	7,835		
Water & ReUse	16,969	7,196	18,539	20,774	14,227	11,172	11,270	11,582	14,283	15,798	-	-	141,810		
Streetlighting	5,918	5,939	5,877	5,787	6,064	6,017	6,300	6,450	6,361	6,126	-	-	60,839		
Lake Maintenance	4,562	4,562	4,562	4,562	4,562	7,702	4,562	4,562	4,562	4,562	-	-	48,759		
Landscape Maintenance	46,856	46,856	46,856	46,856	46,856	46,856	46,856	46,856	46,856	46,856	-	-	468,556		
Landscape Contingency	12,436	6,752	12,460	-	3,000	-	2,400	15,211	5,139	-	-	-	57,399		
Mulch	-	63,000	-	-	-	-	-	-	6,900	-	-	-	69,900		
Sod Replacement	-	175,247	-	-	-	-	-	-	-	-	-	-	175,247		
Fuel	36	-	29	29	133	61	118	59	89	86	-	-	640		
Irrigation Repairs	-	-	1,463	-	5,018	963	1,094	4,639	-	5,144	-	-	18,321		
Capital Reserve Funding	-	-	-	-	-	-	-	-	-	-	-	-	-		
Subtotal Ground Maintenance	$	87,391	$	311,678	$	90,407	$	78,662	$	80,564	$	73,408	$	73,043	$	90,042	$	84,863	$	79,246	$	-  $	-  $  1,049,305		
													
Total Operations & Maintenance	$	198,605	$	388,617	$	163,223	$	150,326	$	150,454	$	149,973	$	145,829	$	173,086	$	171,026	$	178,758	$	-  $	-  $  1,869,896		
													
Total Expenditures	$	232,499	$	408,126	$	175,954	$	164,501	$	166,118	$	163,821	$	173,997	$	197,553	$	182,427	$	196,349	$	-  $	-  $  2,061,345		
													
Excess (Deficiency) of Revenues over Expenditures	$	(224,709)	$	(221,470)	$  2,018,869	$	(158,306)	$	72,776	$	(106,749)	$	(167,771)	$	(191,962)	$	(147,645)	$	(189,521)	$	-  $	-  $	683,511		
													
Net Change in Fund Balance	$	(224,709)	$	(221,470)	$  2,018,869	$	(158,306)	$	72,776	$	(106,749)	$	(167,771)	$	(191,962)	$	(147,645)	$	(189,521)	$	-  $	-  $	683,511		
Debt Service Fund Series 2017 A1 & A2
Statement of Revenues, Expenditures, and Changes in Fund Balance
For The Period Ending July 31, 2025

Adopted	Prorated Budget	Actual		
Budget	Thru 07/31/25	Thru 07/31/25	Variance	

Revenues:					
Special Assessments - Tax Roll	$	3,054,876	$	3,054,876	$	3,070,639	$	15,763	
Interest Income	5,000	5,000	124,273	119,273	
Total Revenues	$	3,059,876	$	3,059,876	$	3,213,646	$	153,770	

Expenditures:					
Series 2017 A-1 Interest -11/1	

$	513,416	

$	513,416	

$	513,416	

$	-	
Principal Prepayment - 11/1	-	-	10,000	(10,000)	
Interest - 5/1	513,416	513,256	513,256	-	
Principal - 5/1	1,645,000	1,645,000	1,645,000	-	
Principal Prepayment - 5/1	-	-	10,000	(10,000)	

Series 2017 A-2 Interest -11/1	

$	84,788	

$	84,788	

$	84,788	

$	-	
Principal Prepayment - 11/1	-	-	5,000	(5,000)	
Interest - 5/1	84,788	84,631	84,631	-	
Principal - 5/1	165,000	165,000	165,000	-	
Principal Prepayment - 5/1	-	-	10,000	(10,000)	
Total Expenditures	$	3,006,406	$	3,006,091	$	3,041,091	$	(35,000)	
					
Excess (Deficiency) of Revenues over Expenditures	$	53,470	$	53,785	$	172,555	$	118,770	

Other Financing Sources/(Uses):					
Transfer In/(Out)	$	-	$	-	$	-	$	-	
Total Other Financing Sources/(Uses)	$	-	$	-	$	-	$	-	
					
Net Change in Fund Balance	$	53,470	$	53,785	$	172,555	$	118,770	
					
Fund Balance - Beginning	$	1,029,219		$	2,605,619		
					
Fund Balance - Ending	$	1,082,689		$	2,778,175		
Capital Reserve Fund
Statement of Revenues, Expenditures, and Changes in Fund Balance
For The Period Ending July 31, 2025

Adopted	Prorated Budget	Actual		
Budget	Thru 07/31/25	Thru 07/31/25	Variance	

Revenues					
Capital Reserve Funding	$	221,309	$	-	$	-	$	-	
Miscellaneous Revenue/Interest Income	24,333	24,333	41,501	17,168	
Total Revenues	$	245,642	$	24,333	$	41,501	$	17,168	

Expenditures:					
Capital Outlay	$	150,000	$	150,000	$	281,704	$	(131,704)	
Repair and Replacement	23,881	23,881	79,848	(55,967)	
Other Current Charges	-	-	33,384	(33,384)	
Total Expenditures	$	173,881	$	173,881	$	394,936	$	(221,055)	
					
Excess (Deficiency) of Revenues over Expenditures	$	71,761		$	(353,435)		

Other Financing Sources/(Uses)					
Transfer In/(Out)	$	-	$	-	$	-	$	-	
Total Other Financing Sources (Uses)	$	-	$	-	$	-	$	-	
					
Net Change in Fund Balance	$	71,761		$	(353,435)		
					
Fund Balance - Beginning	$	1,243,030		$	1,289,984		
					
Fund Balance - Ending	$	1,314,791		$	936,549		
Long Term Debt Report

Series 2017A-1, Special Assessment Refunding Bonds			

Interest Rate:	
Various		
Maturity Date:	5/1/2037		
Reserve Fund Definition	50% MADS		
Reserve Fund Requirement	$	1,343,722		
Reserve Fund Balance	1,343,722		
Bonds outstanding - 3/31/2017		$	37,825,000	
Less: May 1, 2017 (Prepayment)		(40,000)	
Less: May 1, 2018		(1,415,000)	
Less: May 1, 2018 (Prepayment)		(10,000)	
Less: November 1, 2018 (Prepayment)		(15,000)	
Less: May 1, 2019		(1,445,000)	
Less: May 1, 2019 (Prepayment)		(25,000)	
Less: November 1, 2019 (Prepayment)		(145,000)	
Less: May 1, 2020		(1,465,000)	
Less: May 1, 2020 (Prepayment)		(25,000)	
Less: November 1, 2020 (Prepayment)		(25,000)	
Less: May 1, 2021		(1,495,000)	
Less: November 1, 2021 (Prepayment)		(195,000)	
Less: May 1, 2022		(1,515,000)	
Less: May 1, 2023		(1,555,000)	
Less: May 1, 2024		(1,595,000)	
Less: November 1, 2024 (Prepayment)		(10,000)	
Less: May 1, 2025		(1,645,000)	
Less: May 1, 2025 (Prepayment)		(10,000)	
Current Bonds Outstanding		$	25,195,000	

Series 2017A-2, Special Assessment Refunding Bonds			

Interest Rate:	
5.00% -6.25%		
Maturity Date:	5/1/2037		
Reserve Fund Definition	50% MADS		
Reserve Fund Requirement	$	172,938		
Reserve Fund Balance	172,938		
Bonds outstanding - 3/31/2017		$	4,580,000	
Less: May 1, 2018		(130,000)	
Less: May 1, 2018 (Prepayment)		(170,000)	
Less: November 1, 2018 (Prepayment)		(10,000)	
Less: May 1, 2019		(130,000)	
Less: May 1, 2019 (Prepayment)		(25,000)	
Less: November 1, 2019 (Prepayment)		(20,000)	
Less: May 1, 2020		(140,000)	
Less: May 1, 2020 (Prepayment)		(65,000)	
Less: May 1, 2021		(145,000)	
Less: May 1, 2021 (Prepayment)		(40,000)	
Less: November 1, 2021 (Prepayment)		(20,000)	
Less: May 1, 2022		(150,000)	
Less: May 1, 2022 (Prepayment)		(95,000)	
Less: May 1, 2023		(155,000)	
Less: May 1, 2023 (Prepayment)		(95,000)	
Less: May 1, 2024		(155,000)	
Less: November 1, 2024 (Prepayment)		(5,000)	
Less: May 1, 2025		(165,000)	
Less: May 1, 2025 (Prepayment)		(10,000)	
Current Bonds Outstanding		$	2,855,000	

C.
DURBIN CROSSING COMMUNITY DEVELOPMENT DISTRICT	
Fiscal Year 2025 Assessment Receipts	

	ASSESSED				
	# UNITS
ASSESSED	SERIES 2017A1-
2 DEBT NET	
O&M NET	TOTAL NET
ASMTS	
NET ASSESSMENTS TAX ROLL	146,477	3,053,548.79	2,681,504.34	5,735,053.13	
Units include 144,153 square feet of Commercial/Retail/Office

	RECEIVED				

ST JOHNS COUNTY DISTRIBUTION	
DATE	
DEBT	
O&M	TOTAL AMOUNT
RECEIVED	
1	11/5/2024	12,161.97	10,680.15	22,842.12	
2	11/15/2024	93,657.36	82,246.14	175,903.50	
3	11/20/2024	106,253.57	93,307.63	199,561.20	
4	12/6/2024	262,499.56	230,516.61	493,016.17	
5	12/19/2024	168,010.17	147,539.81	315,549.98	
6	1/9/2025	2,067,967.13	1,816,005.97	3,883,973.10	
INTEREST	1/13/2025	6,594.31	5,790.85	12,385.16	
7	2/20/2025	261,281.33	229,446.80	490,728.13	
8	4/8/2025	55,815.54	49,014.97	104,830.51	
INTEREST	4/14/2025	3,257.66	2,860.74	6,118.40	
TAX CERTIFICATES	6/13/2025	4,294.18	3,770.97	8,065.15	
9	7/10/2025	28,846.53	25,331.86	54,178.39	
		-	-		
		-	-		
		-	-		
		-	-		
TOTAL TAX ROLL RECEIPTS	3,070,639.31	2,696,512.50	5,767,151.81		

TAX ROLL % COLLECTED	100.6%	100.6%	100.6%	

D.
Durbin Crossing
Community Development District

Check Run Summary July 31, 2025

Fund	Date	Check No.	Amount General Fund
Payroll	7/30/25	50902-50906	$	923.50

Sub-Total	$

Accounts Payable				
	7/1/25	7287-7293	$	13,202.46	
	7/8/25	7294-7300	77,643.69	
	7/22/25	7301-7321	63,662.44	
	7/24/25	7322-7324	5,158.25	

Sub-Total	$

Capital Reserve Fund	7/8/25	282-283	$	36,445.00	
	7/21/25	284-285	31,334.20	

Sub-Total	$

923.50

159,666.84

67,779.20

Wells Fargo Credit Card*

7/28/25	June Purchases

$	4,011.48

Sub-Total	$	4,011.48

Total	$	232,381.02

*Wells Fargo Credit Card Invoices available upon request
PR300R
PAYROLL CHECK REGISTER
RUN 7/30/25 PAGE	1
CHECK
#
50902
EMP #

11
EMPLOYEE NAME SARAH G HALL
CHECK AMOUNT
184.70
CHECK DATE
7/30/2025
PETER E POLLICINO	184.70
TOTAL FOR REGISTER	923.50

DURB DURBIN CROSS	DLAUGHLIN
ATTENDANCE SHEET

District:			Durbin Crossing CDD 	

Meeting Date:			July28, 2025		

Supervisor	In Attendance	Fees	

	1.	Shawna Berden	$200
Assistant Secretary

	1.	Peter Pollicino
Chairman

ca/
$200

	1.	Sarah Gabel Hall	$200
Assistant Secretary

	1.	Shalene B. Estes	$200
Assistant Secretary

	1.	Jason Harrah	✓	$200
i,ice Chairman

District Manager:

PLEASERETURN COMPLETED FORM TOBERNADETTEPEREGRINO
AP300R	YEAR-TO-DATE ACCOUNTS PAYABLE PREPAID/COMPUTER CHECK REGISTER	RUN	8/14/25	PAGE	1
*** CHECK DATES 07/01/2025 - 07/31/2025 ***	DURBIN CROSSING - GENERAL FUND
BANK A GENERAL FUND
CHECK	VEND#	.....INVOICE..... ...EXPENSED TO...		VENDOR NAME	STATUS	AMOUNT	....CHECK..... DATE			DATE	INVOICE	YRMO	DPT ACCT# SUB	SUBCLASS				AMOUNT	#
7/01/25 00094	6/24/25 5001	202506 320-53800-44200	*	1,890.00
ADDED 120V CIRCUIT
KAD ELECTRIC COMPANY	1,890.00 007287
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
7/01/25 00370	6/25/25 3583610	202505 310-51300-31500	*	1,852.46
MAY GENERAL COUNSEL
KUTAK ROCK LLP	1,852.46 007288
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
7/01/25 00109	7/01/25 13129562 202507 320-53800-45510	*	1,062.09
JUL POOL CHEMICALS NORTH
POOLSURE	1,062.09 007289
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
7/01/25 00109	7/01/25 13129562 202507 320-53800-45510	*	1,996.40
JUL POOL CHEMICALS SOUTH
POOLSURE	1,996.40 007290
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
7/01/25 00382	6/23/25 937868	202506 320-53800-46210	*	2,200.00
TREE REMOVALS
YELLOWSTONE LANDSCAPE	2,200.00 007291
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
7/01/25 00382	6/25/25 939302	202506 320-53800-46210	*	3,331.52
LOMANDRA GRASS FILL-IN
YELLOWSTONE LANDSCAPE	3,331.52 007292
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
7/01/25 00382	6/25/25 939303	202506 320-53800-46210	*	869.99
LANTANA FILL-IN
YELLOWSTONE LANDSCAPE	869.99 007293
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
7/08/25 00210	6/21/25 06212025 202506 320-53800-45511	*	600.00
DUNK TANK/OBSTACLE COURSE
BOUNCERS
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
7/08/25 00021	7/01/25 537	202507 310-51300-34000
JUL MANAGEMENT FEES
7/01/25 537	202507 310-51300-55000
JUL WEBSITE ADMIN
7/01/25 537	202507 310-51300-35100
JUL INFORMATION TECH
7/01/25 537	202507 310-51300-32500
JUL IMPACT COLLECTION FEE 7/01/25 537	202507 310-51300-31300
JUL DISSEMINATION SVCS
7/01/25 537	202507 310-51300-51000
OFFICE SUPPLIES
7/01/25 537	202507 310-51300-42000
POSTAGE
600.00 007294
- - - - - - - -
DURB DURBIN
AP300R	YEAR-TO-DATE ACCOUNTS PAYABLE PREPAID/COMPUTER CHECK REGISTER	RUN	8/14/25	PAGE	2
*** CHECK DATES 07/01/2025 - 07/31/2025 ***	DURBIN CROSSING - GENERAL FUND
BANK A GENERAL FUND
CHECK	VEND#	.....INVOICE..... ...EXPENSED TO...		VENDOR NAME	STATUS	AMOUNT	....CHECK..... DATE			DATE	INVOICE	YRMO	DPT ACCT# SUB	SUBCLASS				AMOUNT	#
7/01/25 537	202507
COPIES
7/01/25 537	202507
TELEPHONE
GOVERNMENTAL MANAGEMENT SERVICES	7,097.83 007295
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
7/08/25 00398	7/01/25 #D-4318	202507 320-53800-44200	*	500.00
DEP-STRIP/SAND 23 DOORS
DUSTIN MACPEEK DBA	500.00 007296
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
7/08/25 00283	7/01/25 PSI18086 202507 320-53800-46800	*	4,561.87 JUL LAKE MAINTENANCE
SOLITUDE LAKE MANAGEMENT LLC	4,561.87 007297
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
7/08/25 00066	4/22/25 62058260 202504 320-53800-45513	*	350.10
RETREAT 10YRS NORTH
TURNER PEST CONTROL	350.10 007298
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
7/08/25 00252	6/30/25 427539	202506 320-53800-45501	*	20,150.27
JUNE LIFEGUARDS
VESTA PROPERTY SERVICES INC	20,150.27 007299
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
427257	202507 320-53800-45517	*	8,105.75
JUL FACILITY MANAGER
427257	202507 320-53800-46000	*	6,176.91
JUL OPERATIONS MANAGER
427257	202507 320-53800-45502	*	7,009.22
JUL GENERAL MANAGER
427257	202507 320-53800-45507	*	2,304.33
JUL JANITORIAL SERVICES
427257	202507 320-53800-45505	*	3,150.15
JUL POOL MAINTENANCE
427257	202507 320-53800-45518	*	4,482.78
JUL MAINTENANCE TECHS
427257	202507 320-53800-45503	*	7,074.55
JUL FACILITY ATTENDANTS
427257	202507 320-53800-45515	*	5,788.26
JUL FACILITY MONITORS
427257	202507 320-53800-45210	*	291.67
JUL MOBILE APP
VESTA PROPERTY SERVICES INC	44,383.62 007300
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
7/22/25 00056	7/07/25 394119	202507 320-53800-45509	*	279.96
SCRTY MONIT 7/2025-6/2026
ATLANTIC SECURITY	279.96 007301
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
DURB DURBIN CROSS	OKUZMUK
AP300R	YEAR-TO-DATE ACCOUNTS PAYABLE PREPAID/COMPUTER CHECK REGISTER	RUN	8/14/25	PAGE	3
*** CHECK DATES 07/01/2025 - 07/31/2025 ***	DURBIN CROSSING - GENERAL FUND
BANK A GENERAL FUND
CHECK	VEND#	.....INVOICE..... ...EXPENSED TO...		VENDOR NAME	STATUS	AMOUNT	....CHECK..... DATE			DATE	INVOICE	YRMO	DPT ACCT# SUB	SUBCLASS				AMOUNT	#
7/22/25 00125	7/08/25 OF616713 202507 320-53800-44200	*	1,133.42 INSPECTION/EXTINGUISHERS
CINTAS FIRE 636525	1,133.42 007302
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
7/22/25 00452	7/04/25 134252-0 202507 320-53800-45511	*	350.00
DJ - 4TH OF JULY EVENT
DAVID E MCLNNIS	350.00 007303
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
7/22/25 00241	7/17/25 774014	202507 320-53800-44200	*	1,650.56
DOG WASTE BAGS/LINERS
DOG WASTE DEPOT	1,650.56 007304
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
7/22/25 00378	6/30/25 7197625	202506 310-51300-48000	*	97.20
NOTICE OF MEETING-6/23/25
GANNETT MEDIA CORP DBA GANNETT FL	97.20 007305
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
7/22/25 00454	7/11/25 1649998L 202507 320-53800-44200	*	3,067.00 IRRIGATION TIE IN
W.W. GAY MECHANICAL CONTRACTOR INC	3,067.00 007306
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
7/22/25 00414	6/30/25 59786	202504 310-51300-31500	*	1,890.00
MEDIATION - APRIL 2025
KIRWIN NORRIS P.A.	1,890.00 007307
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
7/22/25 00386	7/18/25 92402	202506 310-51300-31500	*	210.00
PROF SERVICES THRU JUN 30
PASKERT DIVERS THOMPSON	210.00 007308
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
7/22/25 00103	7/14/25 SO542	202507 320-53800-44200	*	736.27
PLAYGROUND BOLTS/NUTS
PLAYMORE RECREATIONAL PRODUCTS	736.27 007309
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
7/22/25 00453	7/05/25 ODWWCYEQ 202507 320-53800-45511	*	500.00
HOTDOGS - JULY 4TH EVENT
SUNSHINES HOTDOGS	500.00 007310
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
7/22/25 00066	7/14/25 62088754 202507 320-53800-45513	*	102.93
JUL PEST CONTROL SOUTH
AP300R	YEAR-TO-DATE ACCOUNTS PAYABLE PREPAID/COMPUTER CHECK REGISTER	RUN	8/14/25	PAGE	4
*** CHECK DATES 07/01/2025 - 07/31/2025 ***	DURBIN CROSSING - GENERAL FUND
BANK A GENERAL FUND
CHECK	VEND#	.....INVOICE..... ...EXPENSED TO...		VENDOR NAME	STATUS	AMOUNT	....CHECK..... DATE			DATE	INVOICE	YRMO	DPT ACCT# SUB	SUBCLASS				AMOUNT	#
7/22/25 00066	7/15/25 62088814 202507 320-53800-45513	*	160.82
JUL MOSQUITO SRVCS NORTH
TURNER PEST CONTROL	160.82 007314
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
7/22/25 00382	7/01/25 946764	202507 320-53800-46200	*	46,855.58
JUL LANDSCAPE MAINTENANCE
YELLOWSTONE LANDSCAPE	46,855.58 007315
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
7/22/25 00382	7/07/25 952742	202507 320-53800-46400	*	218.00
MAINLINE REPAIR
YELLOWSTONE LANDSCAPE	218.00 007316
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
7/22/25 00382	7/07/25 952743	202507 320-53800-46400	*	1,140.00
MAINLINE LEAK/REPAIR
YELLOWSTONE LANDSCAPE	1,140.00 007317
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
7/22/25 00382	7/07/25 952744	202507 320-53800-46400	*	1,150.00
MAINLINE REPAIR
YELLOWSTONE LANDSCAPE	1,150.00 007318
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
7/22/25 00382	7/07/25 952745	202507 320-53800-46400	*	1,350.00
MAINLINE REPAIR AT VALVE
YELLOWSTONE LANDSCAPE	1,350.00 007319
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
7/22/25 00382	7/07/25 952746	202507 320-53800-46400	*	1,286.00
MAINLINE REPAIR
YELLOWSTONE LANDSCAPE	1,286.00 007320
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
7/22/25 00382	7/15/25 956342	202506 320-53800-46210	*	1,278.84
POOL AREA FILL IN - 6/17

STAGELIGHT CABARET EVENT
CHRIS ROBERTSON	400.00 007323
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
7/24/25 00402	7/21/25 3826	202506 310-51300-31100	*	742.50
JUN ENGINEERING SERVICES
YURO & ASSOCIATES LLC	742.50 007324
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
TOTAL FOR BANK A	159,666.84
AP300R	YEAR-TO-DATE ACCOUNTS PAYABLE PREPAID/COMPUTER CHECK REGISTER	RUN	8/14/25	PAGE	5
*** CHECK DATES 07/01/2025 - 07/31/2025 ***	DURBIN CROSSING - GENERAL FUND
BANK A GENERAL FUND
CHECK	VEND#	.....INVOICE..... ...EXPENSED TO...		VENDOR NAME	STATUS	AMOUNT	....CHECK..... DATE			DATE	INVOICE	YRMO	DPT ACCT# SUB	SUBCLASS				AMOUNT	#

TOTAL FOR REGISTER	159,666.84

DURB DURBIN CROSS	OKUZMUK

KAD ELECTRIC COMPANY
P.O. BOX 8567 FLEMING ISLAND FL 32006-0014
Invoice

BILL TO					
Durbin Crossing CDD
475 West Town Place, Suite 114 St. Augustine FL 32092					
	P.O.NO.	TERMS	JOB		
		Due on receipt	25-950		

ITEM	QUANTITY	DESCRIPTION	RATE	AMOUNT	

Elec. Labor	
I	
and material. As per proposal
Added a dedicated 120v circuit to playground pavilion with a junction box in the ceiling for the alarm contractor,
Pulled additional wiring back to the building panel to pick up circuit.
Replaced ballast and lamp on the tennis court light pole.

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RECEIVED
By Tara Lee at 11:21 am, Jun 27, 2025	
1,890.00	
1,890.00	
Thank you for your business. We appreciate it very much.	Total	$1,890.00				
	Payments/Credits	$0.00				
Phone#	Fax#	E-mail	Balance Due	$1,890.00		
904-541-1000	904-215-3475	LDEASE@AOL.COM			
KUTAK  ROCK  LLP TALLAHASSEE, FLORIDA
Telephone 404-222-4600
Facsimile 404-222-4654

Federal ID 47-0597598

June 25, 2025
Check Remit To: Kutak Rock LLP PO Box 30057
Omaha, NE 68103-1157

Mr, Daniel Laughlin Durbin Crossing CDD
Governmental Management Se1vices, LLC Suite 114
475 West Town Place
St, Augustine, FL 32092	Invoice No. 3583610
6123-1

Re:	General
For Professional Legal Se1vices Rendered

05/01/25
K. Haber	0.20	54.00
Conespond with Jimenez and O'Lear regarding rev1s10ns to vending machine license agreement
05/02/25
05/02/25

05/04/25

05/05/25

05/07/25
05/19/25
R. Dugan
K. Haber
0.10
0.70
30.50
189.00
Prepare for board meeting Correspond with vending contractor regarding	rev1s10ns	to	vending

meeting: follow up conespondence regarding same
KUTAK ROCK LLP
Durbin Crossing CDD June 25, 2025
Client Matter No. 6123-1 Invoice No. 3583610
Page 2

05/21/25	K. Haber	0.40	108.00	Correspond with O'Lear regarding security	cameras	agreement,	
				correspond with Laughlin regarding	

05/22/25	
K. Haber	
1.60	
432.00	budget documents
Prepare security camera agreement;	
				correspond  with  O'Lear  regarding	
				same; research public officers' ethics	
				requirements when acting in private	
				capacity and prepare memorandum	
05/23/25	M. Eckert	0.20	76.00	Review status of pending matters	
05/29/25	M. Eckert	0.20	76.00	Review draft minutes and provide	
comments; follow up from board meeting
TOTAL HOURS	6.30

TOTAL FOR SERVICES RENDERED

DISBURSEMENTS		$1,850.00	
Computer Research

TOTAL DISBURSEMENTS	2.46	

2.46	
TOTALCURRENTAMOUNTDUE		$1,852.46	

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Invoice
Date Invoice#
7/1/2025
131295629695

1707 Townhurst Dr.
Houston TX 77043
(800) 858-POOL (7665)
www.poolsure.com

LATE FEE: This constitutes notice under the truth in lending act that any accounts remaining unpaid after the due date are subject to 1 112% per month late charge and attorneyfees

Item
WM-CHEM-FLAT	Description
Water Management Flat Billing Rate	Qty
1	Units
ea	Amount
$1,062.09	

Click Here to Pay Now

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1 of 1
isur:e
Date Invoice#
7/1/2025
131295629696
AGUASOL

Item
WM-CHEM-FLAT	Description
Water Management Flat Billing Rate	Qty
1	Units
ea	Amount
$1,996.40	

Subtotal	$1,996.40	
Tax	$0.00	
Total	$1,996.40	
Amount Paid/Credit Applied	$0.00	
Balance Due	$1,996.40	

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1 of 1
c/o Vesta Property Services 145 South Durbin Parkway St. Johns, FL 32259
Remit To:
Yellowstone Landscape PO Box 101017
Property Name: Address:
Durbin Crossing COD
145 South Durbin Parkway St. Johns, FL 32259
Atlanta, GA30392-1017 Invoice Due Date: July 23, 2025 Invoice Amount:	$2,200.00

Tree Removal	$2,200.00

Invoice Total	$2,200.00

Should you have any questions or inquiries please call (386) 437-6211.
Yellowstone Landscape I Post Office Box 8491 Bunnell FL 32110 I Tel 386.437.6211 I Fax 386.437.1286
c/o Vesta Property Services 145 South Durbin Parkway St. Johns, FL 32259
Property Name: Durbin Crossing COD
Address:	145 South Durbin Parkway
St. Johns, FL 32259
Remit To:
Yellowstone Landscape PO Box 101017
Atlanta, GA 30392-1017
Invoice Due Date: July 25, 2025
Invoice Amount:	$3,331.52

Landscape Enhancement	$3,331.52

Invoice Total	$3,331.52

Bill To:
Durbin Crossing CDD
c/o Vesta Property Services 145 South Durbin Parkway St. Johns, FL 32259
Property Name:  Durbin Crossing CDD
Address:	145 South Durbin Parkway
St. Johns, FL 32259
	Net30	
Remit To:
Yellowstone Landscape PO Box 101017
Atlanta, GA 30392-1017
Invoice Due Date:  July 25, 2025
Invoice Amount:	$869.99

Landscape Enhancement	$869.99

Invoice Total	$869.99

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Bouncers, Slides, and More Inc.
Invoice
Date: June 21st,2025
-89
...
C'li;,I\
1915 Bluebonnet Way	Invoice Number: 06212025.11
I	MO	fl<
Name/ Address

Additional Details:
Bill To:
Durbin Crossing CDD
41::, west Iown nace ::,uIte
114 :n. AUgUSllne, r-L ;jLU'.:IL

	Descrietion	Quantity	Rate	
Discount%	Extended	
1	Dunk Tank	1	$350.0		$250.0	
2	Lego Obstacle Course {Wet)	1	0		0	
3			?450.0		?350.0	
4			u		u	
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 Comments:	

Subtotal
Sales Tax (0.0%)
Tot al

$600.00
n/a
$600.00

Governmental Management Services, LLC
475 West Town Place, Suite 114 St. Augustine, FL 32092
Invoice

Bill To:
Durbin Crossing COD 475 West Town Place Suite 114
St. Augustine, FL 32092
Invoice #: 537
Invoice Date: 7/1/25
Due Date: 7/1/25
Case:
P.O. Number:

Description	Hours/Qty	Rate	Amount

Management Fees - July 2025 Website Administration - July 2025 Information Technology - July 2025
Impact Fee Collection Administration - July 2025 Dissemination Agent Services - July 2025
Office Supplies Postage Copies Telephone		4,669.58
91.00
136.50
1,364.75
655.00
1.05
136.99
11.70
31.26	4,669.58
91.00
136.50
1,364.75
655.00
1.05
136.99
11.70
31.26	

904-30·7-6649
Painting-Pressure Washing
Stucco Repair

Investment Painting of North FL

Durbin Crossing CDD Durbin Crossing COD
145 South Durbin Parkway Saint Johns, FL 32259
JOB	#4318
INVOICE	#D-4318

INVOICE DATE	Jul01,2025

PAYMENT TERMS	On date

DUE DATE	Jul15,2025

DEPOSIT DUE	$500.00

(904) 258-2044
--·.        zdavldson@vestapropertyservices.com
CONTACT US
229 South Torwood Drive Saint Johns, FL 32259

',. (904) 307-6649
lnvestmentpaintingfl@yahoo.com

IMVOICE

Exterior strip, sand, and stain 23 doors Estimate - clubhouse doors	1.0	$18,348.98	$18,348.98
Strip 23 exterior doors, sand down, stain 33 doors and trim around tho outside of doors. App!y exterior only stain with mix wax stain and apply 3 coats of spar urethane clear coat to doOl's and trim around doors which will Including t1im around the outside of dooi:

Price includes labor rnalerials and taxes. Ooorf, wi\l be completed onsite off to the side

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Subtotal Job Total
Deposit Due
$18,348.98

$18,348.98

$500.00

We will match or beat a written formal estimate from a reputable, licensed and insured company with proof of estimate!

To accept our estimate and schedule a start date please sl?ply press the accept button on the email you received! You win than receive an invoice for your deposit of
$500.00 for each service/job for approved services that you have agreed to. At that time you will receive a TENTATIVE START WEEK for your approved job. For !arger residential jobs, deposits may be subjected to a higher deposit. This pertains to residential clients only. All commercial clients please see our terms and conditions regarding deposits amounts and procedures. These terms and conditions are subject to change at any time.

Please see our terms and Conditions for Agreements, Payment Schedules, Scheduling, Cancellation policies and more.

Like us on Facebook! Write us a review on Facebook, Nextdoor & Our Website! Thank. you for your Business!

See our TenTrn &. Conditions

\nvestment Painting of North FL; ST-9515, FL#256693	http:I/vifww.investrnentpaintingofnorthll.corn	1 of 2

Please Remit Payment to: Solitude lake Management, LLC 1320 Brookwood Drive
Suite H
Little Rock, AR 72202 Phone#: (888) 480-5253
Fax#: (888) 358-0088

Invoice Number: Invoice Date:
INVOICE
Page: 1

PSl180860 7/1/2025

Bill
To:		Durbin Crossing CDD Governmental Mgmt Services 475 West Town Place #114 Saint Augustin, Fl 32092
Ship
To:		Durbin Crossing CDD Governmental Mgmt Services 475 West Town Place #114 St Augustine, FL 32092 United States

	Customer ID	5459				
Ship Via
Ship Date	
7/1/2025	P.O. Number
P.O. Date	
7/1/2025			
Due Date	7/31/2025	Our Order No.				
Terms	Net 30					
Item/Description	Unit	Order Qty	Quantity	Unit Price	Total Price	
Annual Maintenance				4,561.87	4,561.87	
July Billing						
7/1/2025 - 7/31/2025						
Durbin Crossing Cdd-Lake-ALL						

Amount Subject to Sales Tax Amount Exempt from Sales Tax
0.00
4,561.87
Subtotal: Invoice Discount Total Sales Tax: Payment Amount
Total:
4,561.87
0.00
0.00
0.00
4,561.87
r;aTurner
?Pest r:llControl
PAYMENT ADDRESS:
T11muPut Conlro1 LLC • P.O. Boll'. 600323 • Jockumvme, Florlda 32260-0323 90WS5-5300 • Toll Free: 800-22&-5305 • tume1pest.com

[137299]
Durbin Crossing COD C/0 Vesta Properties 200 Business Park Cir
Saint Augustine, FL 32095-8822

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0-4/22/20215	Ol!l:-48 AM
. :

immmml'l.l
06/03/202(5
\\ <11"!.
J,,,,_-;dlP\\"  [137299}	904-230-2011
Durbin Crossing North Amenity Center
730 N Durbin Pkwy Jacksonville, FL 32259-8217

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Qg:sg AM

WC-RETREAT 10	COMMERCIAL WARRANTY - RETREAT 10 YEARS	$350.10

SUBTOTAL TAX
$350.10
$0.00

TECHNICIAN SIGNATURE

CUSTOMER SIGNATURE

!1.\1,rnr,'? ,1ut,t,rndi:1? 1iwr j{!d,1y., 1·111111 \he da\;.' (if,;:-n iLt may],,, ?uhj,'rt lsi ,1 Luck? of lh;.• k.,?n ilf l .5''i pccr 1m1tllh ( I:,'1 pa y,'arl nr th? nu.simnm :dl1,v.'<cd by h1w.
C\l>h•1ner :1?r.,.,,, ln p,ty ar.::n1e<l <':'.[l(:n.,.:s in 11110 l,Wll1 of n1Jlc•,·thfll.
1 11,·1, ;,, ,. !",1' •.• kdc. 111,· .:,t"1.,, 1. : : • , ,11Ti,·1 , q1 . -1 .,11 "1 -. i-,, ,.·1,d	1
; nd :.?l?'C' t., p::; 1h,	,,I ?,1, ice·,:,, '-j'c·,i11_· I .,h" ·-·
\lesta-,_,	Invoice

Vesta Property Services, Inc. 245 Riverside Avenue
Suite 300
Jacksonville FL 32202
Invoice# Date

Terms Due Date Memo
427539
06/30/2025

Net 30 07/30/2025
Lifeguard Hours

Bill To
Durbin Crossing C.D.D. c/o GMS LLC
475 West Town Place Suite 114
St. Augustine FL 32092

Lifeguards	23.65	20,150.27

Total	20,150.27

DESCRIPTION	HOURS	RATE	AMOUNT	
Lifeguard Hours - June	852.02	$23.65	$20,150.27	
TOTAL	$20,150.27			

Ve?•ted in you1· conin1unlty.

Thank you for your business!
Vesta,"	Invoice

Vesta Property Services, Inc. 245 Riverside Avenue
Invoice#	427257
Date	07/01/2025
Suite 300	Terms	Net 30
Jacksonville FL 32202
Due Date	07/31/2025
Memo	Monthly Fees

Bill To
Durbin Crossing C.D.D. c/o GMS LLC
475 WestTown Place Suite114
St. Augustine FL 32092

			
Facility Manager/
Field Operations Manager General Manager Janitorial
Pool maintenance Maintenance Techs Facility Attendants Facility Monitors Mobile App
8,105.75
6,176.91
7,009.22
2,304.33
3,150.15
4,482.78
7,074.55
5,788.26
291.67
8,105.75
6,176.91
7,009.22
2,304.33
3,150.15
4,482.78
7,074.55
5,788.26
291.67

Thank you for your business.	Total	44,383.62

Tel. 904-743-8444
www.smarthome.biz sales@smarthome.biz

Durbin Crossing South
475 West Town Place #114	INVOICE NO. 394119
St. Augustine FL 32092
Site:	145 S Durbin Pkwy
Site Address: 145 S Durbin Pkwy
Jacksonville FL 32259
Period:	07/01/2025 to 06/30/2026
Recurring No.: 14637
Job Name:
Order No.:

Description

Please find attached invoice for your Annual monitoring services.

MONITORING • MONTHLY

"Thank you-we really appreciate your business! Please send payment within 21 days of	Sub-Total ex Tax	$279.96	
receiving this Invoice.	Tax	$0.00	
IMPORTANT: Please remember to test your system monthly.	Total Inc Tax	$279.96	
Need automation for your home? Visit us online at www.smarthome.biz	Amount Applied	$0.00	
	Balance Due	$279.96	
There will be a 1.5% interest charge per month on late invoices,			
Tel. 904·743-8444
www.smarthome.biz sales@smarthome.biz

INVOICE DATE -•-
1
06/16/2025
INVOICE NO. 394119

How To Pay
h;(,?:?i?:?.!:.J	Credit Card (MasterCard1 Visa, Amex )
Please add billing zip if not same as address above.
Credit Card No.
???L ] ?! =====:1_1???!!_???

Mail
Detach this section and mall check to:
Atlantic Security
1714 Cesery Blvd
Jacksonville, FL 32211
Card Holder's Name:	CCV:

NAME:
Expiry Date: [J /LJ Signature: 	
Durbin Crossing South

DUE DATE:	07/07/2025	AMOUNT DUE:	$279,96

*** INVOICE	CUSTOMER COPY***
Location	CINTAS FIRE PROTECTION
Invoice# , OF61671370
Customer	9617
Type  ...	CHG-S
PO Number :
WO Number,
Service
Inv Date, 7/08/2025 Loe	, F61
Route	.  : 14
Acct#	, 09617
Acct Zip, 32259
Visit	11311856

Remit to:
CINTAS FIRE 636525
P.O. BOX 636525
CINCINNATI, OH 452636525
(904)562-7000
Serviced:
DURBIN CROSSING CDD
145 S DURBIN PKWY
730 N DURBIN PKWY JACKSONVILLE, FL 32259
Bill to,
DURBIN CROSSING CDD
145 S DURBIN PKWY JACKSONVILLE, FL 322597224

Unit	Net
Item	Qty Description	Price	Amount TX
14.36	y
969.30 y
EESEAL'	1 FLAG SEAL/TAMPER INDICATOR	4.54	4.54  y
SC	1 Service Charge	145.22	145.22	y
SUB-TOTAL	1,133.42
TAX	.00
TOTAL	1,133.42
CINTAS FIRE PROTECTION #98454000012007
#98452300012007
#502087000199
EF20000872
PLEASE PAY FROM THIS INVOICE PLEASE INCLUDE INVOICE NUMBER WHEN MAILING PAYMENT
TO MAKE PAYMENT OR FOR ANY QUESTIONS PLEASE CALL 570 891-0409

Location	CINTAS FIRE PROTECTION
*** INVOICE	CUSTOMER COPY***

Remit to:
Invoice#: 0F61671370 Customer		9617 Type ...	CHG-S
PO Number:
WO Number:
Service
Bill to:
Inv Date: 7/08/2025 Loe	F61
Route	14
Acct#	09617
Acct Zip: 32259
Visit :	11311856
CINTAS FIRE 636525
P.O. BOX 636525
CINCINNATI, OH 452636525
(904)562-7000
Serviced:
DURBIN CROSSING CDD
145 S DURBIN PKWY
730 N DURBIN PKWY JACKSONVILLE, FL 32259
DURBIN CROSSING CDD
145 S DURBIN PKWY JACKSONVILLE, FL 322597224

Item
Unit
Qty  Description	Price
OR EMAIL Gabrielle.miller@cintas.com
WE ACCEPT ALL MAJOR CREDIT CARDS OR CHECK BY PHONE
AT NO ADDITIONAL COST CHECK PAYMENTS CAN BE MADE ONLINE AT
WWW.CINTAS.COM PLEASE USE F61 INFRONT OF YOUR
ACCOUNT NUMBER. THANK YOU FOR YOUR BUSINESS!
Net
Amount Tx

BILL TO: Durbin Crossing COD 475 W. Town Place Ste 114 St. Augustine, FL 32092
Invoice #: 134252-000397

DESCRIPTION	PRICE	QTY	TOTAL

Durbin Crossing
4th of July DJ 4-Hour
Set
350.00	1	$350.00

SUBTOTAL	$350.00
Tax:	0.00
TOTAL:	350.00
DUE: 7/09/2025

Dabbs Mcinnis Dabbs Productions CEO
(904) 206-8408
dabbsthedj@aol.com
DOG WASTE DEPOT
12316 World Trade Dr. #102 San Diego, CA 92128 TEL: 800-678-1612
www.DogWasteDepot.com
Invoice

Date	Invoice#	
7/17/2025	774014	

PLEASE MAKE A LL CHECKS PAYABLE TO: "Dog Waste Depot"

ORDER#:	Rep	Ship Date	Via	Terms	PO#:	3RD Party Payment C...	

B Phone/Zach	DWD	7/17/2025	FEDEX	Net30			

Quantity	
Item Code	Description	
Price Each	Amount			
6
2	DEPOT-001-30 DEPOT-002
Shipping	Dog Waste Roll Bag 30 roll case (6000 bags) DOG STATION CAN LINERS CASE 200
Shipping	243.77
93.97
0.00	1,462.62T
187.94T
0.00			
		FedEx Package 1 Tracking#: 391138899989
FedEx Package 2 Tracking#: 391138901103
FedEx Package 3 Tracking#: 391138902853
FedEx Package 4 Tracking#: 391138903297
FedEx Package 5 Tracking#: 39!138904341
FedEx Package 6 Tracking#: 391138904650
FedEx Package 7 Tracking#: 391138901331 Signature Required					
		
'\2.-.G\?c_--,,-,,. -\-'v- 'i;:'?--?					
		\ •  ·::, -l-Cl . C:,-b'L oo ,'-l'-\l-ou					

REMIT PAYMENT TO:	Subtotal	
$1,650.56					
Dog Waste Depot							
	Sales Tax (0.0%)	$0.00					
12316 World Trade Drive #102							
San Diego, CA 92128	Total	$1,650.56					
FED ID#  27-4523962	Payments	$0.00					
	Balance Due	$1,650.56					

Durbin Crossing I Gms 475 W. Town Pl. Ste. 114
Saint Augustine, FL 32092-3649
1ll1•ll•l11lll11l•l11ll1l1l111••h•11l1l1h1ll(l11llll1ll11ll1III	Legal Entity: Gannett Media Corp,
Terms and Conditions: Past due accounts are subject to inlerest at the rate of 18% per annum or the maximum legal rate (whichever Is less}. Advertiser c!atms for a credit related to rates !ncorreclly invoiced or paid must be submitted in wrlllng lo Publlsher within 30 days of the Invoice date or the claim will be waived. Any credit towards future advertising must be used within 30 days of Issuance or the credit wfll be forfeiled.
All funds payable in US dollars.	
31LLING INQUIRIES/ADDRESS CHANGES 1-877-736-7612 or smb@ccc.gannell.com	FEDERAL ID 47-2390983		
Save A Tree! Gannett is going paperless. Enjoy the convenience of accessing your billing information anytime and pay online. To avoid missing an invoice, sign up today by reaching out to abgspecial@gannett.com.		

111/25	Balance Forward	$178.08		
i/30/25	PAYMENT - THANK YOU	-$178.08		

Start-End Date Order Number	Product	Description	PO Number	Package Cost	
6/9/25 11377971	SAG St Augustine Record	June meeting		$97.20	

As an Incentive for customers, we provide a discount off the total Invoice cost equal to the 3.99% service fee if you pay with Cash/Check/ACH. Pay by Cash/Check/ACH and Savel
Total Cash Amount Due Service Fee 3.99%
•cash/Check/ACH Discount
•Paymenl Amount by Cash/Check/ACH Payment Amount by Credit Card
$97.20
$3.88
-$3.88
$97.20
$101.08
•-··..·-•"',,.A-?N1?N!))R€fDR?"'Wf?islp9Jiri''  " ""ri:i&1:p(.)J?j[11,xM[?j\j37 "'"··'"i'c'•"  ., 	,,,,,••,,,
0};:i:I?s£9'.i.iijfuffl'.9Mil§R}.'?.0"·Xi""	>JNV.9!¢?\ll!!!!?tRF'  DF!ffi.i 'i'l:1'.?Jj\,iijfijh(p;?%I
764133	0007197625

Gannett Florida LocaliQ PO Box 631244
Cincinnati, OH 45263-1244
1-877-736-7612	$101.08

To sign up for E-mailed Invoices and online payments please contact abgspecial@gannett.com

0000764133000000000000071976250000972067174
LOCALiQ
FLORIDA	PO Box 631244 Cincinnati, OH 45263-1244

AFFIDAVIT OF PUBLICATION
Courtney Hogge Courtney Hogge
Durbin Crossing Community Development District c/o GMS, LLC 475 W. Town Place, Suite 114
St Augustine FL 32092

STATE OF WISCONSIN, COUNTY OF BROWN

Before the undersigned authority personally appeared, who on oath says that he or she is the Legal Coordinator of the St Augustine Record, published in St Johns County, Florida; that the attached copy of advertisement, being a Bids & Proposals, was published on the publicly accessible website of St Johns County, Florida, or in a newspaper by print in the issues of1 on:

06/09/2025

Affiant further says that the website or newspaper complies with all legal requirements for publication in chapter 50, Florida Statutes.
Subscribed and sworn to before me, by the legal clerk, who

Legal(!??

Nota1y, State of\VI, County of Brown
r·c5·?6
My commission expii-es

# of Copies:
1

THIS lS NOT AN INVOICE'
P/ea.1·e dn nm 11se this.fOrmJiir pt?\'IIH'//1 remil!ance.
DURBIN CROSSING COMMUNITY DEVELOPMENT DISTRICT
NOTICE OF AUDIT COMMITTEE MEEITNG AND NOTICE OF REGULAR BOARD OF SUPERVI· SORS MEETING
Notice Is hereby given !hot the Audit Seleclion Committee of lhe Durbin Crossing Community Development Dislrlct ("Districl'') wlll convene a meeting on Monday, June 23, 2025, al 6:00 p.m. at the Durbin Crossing South Amenfly Center located at 145 South Durbin Parkway, St. Johns, Florido 32259, for !he purpose of reviewing and ranking proposals for audit services, Immediately follow•
!ng odiournmenl of lhe Audit Selec­ tion Committee mealing, !he District's Boord of Supervisors wHI hold ils regular meeting to consider any business that may properly come before ll. The meetings are open to the public and wlH be conducted in accordance wllh lhe provisions of Florido low for community development districts.
Copies of the ogenda{s) for !he meellngs may be obtained from the Dlslrkt Manager, c/o Governmental Management Services, LLC, 475 Wesf Town Place, Sulle 114, SI. Augusllne, Florida 32092, Ph: (904) 940•5850, and on the Dlstr!cl's website	at
www.ourbinCrossingCDD.com. The meeflngs may be continued to a dole, time, and place lo be specified on the record at the meetings, There moY be occasions when one or more Supervisors will participate by tele­ phone.
Any person requiring spedo\ accom­ modations of the meetings because of a disability or physical lmpalr­ menl should contact the District Manager's Office at leost fortv-elght
(48) hours prior ta the meetings, If you ore hearing or speech Impaired, please conlocl the Florido Relay Service by d!ollng 7-1-l, or l-800-955- 8771 (TTY) / 1-800-955-8770 (Voice),
for old in contacting the District Manager's Office.
Each person who decides to appeal
onY decision mode bY the Boord with respect to any molter consid­ ered ot the Audit Se!ecllon Commit­ tee and regular meetings is advised that this some person will need a record of the proceedings ond !hat accordingly, the person moy need to ensure thol o verbatim record of the proceedings is made, Including !he leslimonv ond evldence upon which lhe appeal is to be based.
Doniel Loughlin D!slricl Manager Pub: 06/09/25 Ull377971

Page 1 of 1

MECHANICAL CONTRACTOR, INC.

524 Stockton Street
Jacksonville FL 32204-2535 T:904-388-2696 F:
FEIN: 590977396

Customer
Vesta Property Services, Inc. 475 West Town Place Suite 114 St Augustine FL 32092
MAKE CHECKS PAYABLE TO
W.W. Gay Mechanical Contractor, Inc. 524 Stockton Street
Jacksonville FL 3220?-2535

Job No.	1649998	
Int. Reference	072500184	
Project Manager	St Aug SO PMs	
Gust. Contract/PO#
Federal Contract#	
2025-224	

Project:	Current Progress	$3,067.00	
ISLESBROOK IRRIGATION TIE IN	Less Retainage	$0.00	
	TaJC	$0.00	
Comments:
LABOR AND MATERIAL FOR THE IRRIGATION TIE IN AT	
TOTAL DUE THIS INVOICE	
$3,067.00	
ISLESBROOK			
RECEIVED
By Tara Lee at 2:42 pm, Jul 11, 2025			
·-v-. ?""-,-_._ ?	V?- '	L-"""?._,_,,,_':,,

Status: Closed	Balch#: 16082

SPECIAL INSTRUCTIONS
Reference Invoice No. above on check
Make all checks payable to W.W. Gay Mechanical Contractor, Inc.
524 Stockton Street
Jacksonville FL 32204-2535

PaQe 1 of 1
KIRWIN NORRIS, P.A.

??
KIRWIN NORRIS
One Firm. One Focus.
Construction Law.
840 S. Denning Dr., Suite 200
Winter Park, Florida 32789
P. (407) 740-6600
F. (407) 740-6363

PLEASE NOTE OUR. MEW ADDR?SS.

INVOICE

Durbin Crossing Community Development District c/o Matthew Davis, Esq.

Matter Name:Mediation - Durbin Crossing CDD v. Epic Pools v. Pinnacle Plastering
Invoice#:
Date:
59786
06-30-2025

Services
Date	Atty  Description

04-18-25	BAN General preparation for upcoming mediation including: review key pleadings and case docket, calls with the lawyers, and analysis of mediation position statements with supporting documentation, etc.

Quantity

1.00

Rate Per Party

210.00

Total

$210.00

04-22-25	BAN Conduct mediation and assist the parties with negotiating a resolution of all claims.
8.00	210.00	$1,680.00

Services Subtotal: $1,890.00

Total	$1,890.00

This amount is your portion of the total mediation fee.

Please make all amounts payable to: Kirwin Norris, PA
ONLINE PAYMENT
For your convenience, our firm accepts secure, online payments through LawPay:
https://secure.lawpay.com/pages/kirwin-norris-pa/operating

Page: 1

100 North Tampa Street Suite 3700
Tampa, Florida 33602
Thompson

Telephone: 813-229-3500
Facsimile: 813-229-3502 www.pdtlegal.com
July 18, 2025

Via E-mail only
Durbin Crossing Conununity Development District c/o Daniel Laughlin
475 West Town Place, Suite 114
St. Augustine, FL 32092 dlaughlin@gmsnf.com
Re:	Invoice - Services rendered through June 30, 2025 Dear Mr. Laughlin,
Attached is an invoice for services rendered and costs incurred through June 30, 2025 for
the following matter:

Matter Name	Durbin Crossing CDD	
Matter No.	122411	
PDT Invoice No. (Reference this number on vow· vavment.)	92402	
This Month's Char2:es	$210.00	
I trust that you will find the invoice in order and would appreciate your making arrangements to pay the invoice at your earliest convenience. If you have any questions, please do not hesitate to call me.
Best regards,
PASKERT DIVERS THOMPSON

v
Matthew G. Davis

MGD/jd Attachment
cc: Marissa Torres (mtorres@gmsnf.com)
T?c:>1upson

100 North Tampa Street, Suite 3700
Phone: (813) 229-3500	Tampa, FL 33602
www.pdtlegal.com

Durbin Crossing Community Development District 475 West Town Place
Suite 114
St. Augustine, FL 32092
Attention: c/o Daniel Laughlin

RE: Durbin Crossing COD - Pool Resurfacing

COVERSHEET
For Professional Services Rendered Through June 30, 2025 Total Services
TOTAL THIS INVOICE
Previous Balance
Less Payments
Total Due To Date

Trust Balance
Fax: (813) 229-3502

July 18, 2025		
Client:	002389	
Matter:	122411	
Invoice#:	92402	
Resp. Atty:	MGD	

Federal Tax I.D. No.: 74-3029197
$210.00
$210.00
$19,582.40
($19,582.40)
$210.00

$300,000.00

Remittance Advice
Payment is due within 30 days of the invoice date.
Check Payable To: Paskert Divers Thompson Attn.: Accounts Receivable 100 North Tampa Street Suite 3700
Tampa, FL 33602
ACH & Wire Transfers:
We accept ACH & Wire Transfers. Please contact our Accounts Receivable Department for details.
Please return this remittance page with your payment. Thank you.
Paskert Divers Thon1psori

Phone: (813) 229-3500
100 North Tampa Street, Suite 3700
Tampa, FL 33602 www.pdtlegal.com

Fax: (813) 229-3502

Durbin Crossing Community Development District 475 West Town Place
Suite 114
July 18, 2025
Client: Matter:

002389
122411

For Professional Services Rendered Through June 30, 2025	Federal Tax I.D. No.: 74-3029197

SERVICES

Date
05/05/2025

05/20/2025

06/18/2025

Total Professional Services
0.60	$210.00

PERSON RECAP

Person		Level	Hours	Rate	Amount	
MGD	Matthew G. Davis	Partners	0.60	$350.00	$210.00	
		
Total Services			$210.00	
		
TOTAL THIS INVOICE			$210.00	
		Trust Balance			$300,000.00	
Deposit Invoice
#S0542

Bill To
Durbin Crossing CDD 475 WestTown Place
Suite 114
St. Augustine FL 32092 United States
Ship To
Durbin Crossing
145 5. Durbin Parkway St Johns FL 32259 United States

Project Name	Project ID
Durbin Crossing CDD: Durbin North Step  I	23775	Terms
Due w/ Order	PO#		
Quantity	Description	Unit Price	Total Extended	
1	PLAYWORLD BPM0296	$339.79	$339.79	
	STAIR- 12in ACCESSIBLE - BROWN			
12	Playworld BAE0666	$1.37	$16.44	
	BOLT-3/8in-16X 1-1/4in BUTTON			
24	Playworld BAE0600	$0.23	$552	
	WASHER-1in O.D. FLAT-			
12	Playworld BAE0620	$0.71	$852	
	NUT- 3/Sin-16 LOCKW/ NYLON			
1	Freight	$366.00	$366.00	
	PLAYWORLD			
	**INSTALLATION BY OTHERS			
THANK YOU FOR YOUR BUSINESS	Subtotal	$736.27		
	Tax(%)	$0.00		
	Total	$736.27		
Original SO# 0711562

10271 Deer Run Farms Road, #1, Fort Myers, FL 33966	playmoreon!ine,com
1 of 1
888.886.3757	FL CBC1252224
Invoice
Invoice numberODWWCVEQ 0001

Date of issue	July 5, 2025
Date due	July 18, 2025

Sunshine's Hotdogs
17212 Cavalier Lane
Hilliard, Florida 32046 United States

$500.00 USD due July 18, 2025

Bill to:
Durbin Crossing COD c/o Governmental Management Services 475 W. Town Pl Ste 114
St. Augustine, FL 32092

Description	Qty	Unit price	Amount	
Flat Rate- Hotdogs and Sausage Dogs + All Toppings for Residents on 4th of July Event		$500.00	$500.00	
Subtotal			$500.00	
Total
Amount due			$500.00
$500.00 USO	

We appreciate your business and look forward to coming back out!

Page 1 of 1

tr_aTurner
?Pest
?Control
PAYMENT ADDRESS:
Turner Put Control LLC • P.O. BOJI 600323 • Jechonville, Florida 32260-0323
904-355-5300 • Toll free: 800-225-5305 • turnerpest.com

[176599]
Durbin Crossing COD 475 WT own Pl Ste 114
Saint Augustine, FL 32092-3649

Turner Pest Control LLC PO Box 600323
Jacksonville, FL 32260-0323
904-355-5300

\\, 11'1'
	1.	,1L·:1,1.,1r	[176602]	904-230-2011
Durbin Crossing CCD 145 S Durbin Pkwy
St Johns, FL 32259-7224

ii??l;jjlf?WSS'"'"ff'i!Yftil??,.m??nrr@1-?wli78;i\L\'5?"[??1m1t1fil}.;B?"11ffl3Wi!,fffflY1t'mlilli!1rJfftY'iiTmJl1•J1
07/1-4/2026	10:27 AM	10:27 AM
t?zffP;fi''ffiitrti=t?kft-?. ?1¥e¥WT-= • i:(tr!r Jlllli?fiffll!!IIIB?frt!J1:?&!f&¥!1*Wifl?M!?fli['il?li:Ii??;-                                      ?
NET30	07/H/2026	11:0i5AM

CPCM	Commercial Pest Control - Monthly SeNice	$102.93
SUBTOTAL TAX
AMT. PAID TOTAL
$102.93
$0.00
$0.00
$102.93

AMOUNT DUE	$102.93

TECHNICIAN SIGNATURE

s
CUSTOMER SIGNATURE

ll.i1;1nu:, 11t1H\:1,1ding <)\\:r J(I 1L1y,: fn,111 tile tb1,: 11,°,(r,,iu: may],,. ,u!Jict !11 a hk  kc
u;' Ills' ]U,L'I ,}( I y.,; lkl /l!Ulltll \I::.', [Kt' .\<':H l ,ir the j]'.;\\inwm at(,\' :d by lm1·.
I i1,·1.	"k H• • I, ,1,  li1<· ,n, ,I ,. l
,11,I :1• kl"'. I'" ilk	••'!\'

·''"l'i,·1,;, 1.::\-.,, ,.·,·, 1,·1.l,·· .I
•1•?·,i>< ! .,I·,,,

1r;aTurner
?Pest
?Control
PAYMENT ADDRESS:
Turne?Pnt Control LLC • P.O. 8ox 000323 • Jacksonville, Florida 32260-11323
904-355-5100 • Toll Fr?e: 800.225-5305, tumerpett.eom

[137801]
Durbin Crossing South Amenity Cntr C/O Vesta Properties
200 Business Park Cir
Saint Augustine, FL 32095-8822

Turner Pest Control LLC PO Box 600323
Jacksonville, FL 32260-0323
904-355-5300

\\ 111"\
	1.	..,""""	[137801]	904-230-2011
Durbin Crossing South Amenity Center
145 S Durbin Pkwy
Saint Johns, FL 32259-7224

?0?1!:l:n?]mnllilEC!I<!::It?• •;•!/·1A¢(?1':r1J?PfFli'!riY\t?.-•piJia]!Ji'(B'J?"71' _	.	•  llli.ll';rl;!J/;?/'
07/1◄/2025	10:2!! AM	MOSQUITO	10:2B AM
,{?????1&bl•lil'/:I';)?iyf?1·r•'f'illVfi"'f11)D';'.? P"'J!!t'lJ??f,::IEm?:t?liBt???'!?§t?!;iD'Jrl:-                                      ;lw?:c:
NET30	07/1,4/2026	11:06AM

SUBTOTAL
TAX
AMT. PAID TOTAL
$122.23

$122.23
$0.00
$0.00
$122.23

AMOUNT DUE	$122.23

TECHNICIAN SIGNATURE

s
CUSTOMER SIGNATURE

B,:b1n:, nu\st:mdin? ,11\::1 _\(1 d:,y,. 1·1P111 t\1L· tbl<' ,if ,,:n-ic( nu.1· 1,,. ?ubj.:n t,; a !;,le' kc
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llr?Turner
?!rf!".'\Pest acontrol
PAYMENT ADDRESS:
Turner Pest Co11trol LLC • P.O. Box 60032J •Jackso11Yllle, Florida 32260-0323
904-355-530,0 Toll Free: 800-22&-5305 • tumerpes!.com

[176599]
Durbin Crossing COD
475 W Town Pl Ste 114
Saint Augustine, FL 32092-3649
Turner Pest Control LLC PO Box 600323
Jacksonville, FL 32260-0323
904-355-5300

\\,11":-,
i _L\L";iiltlj]"   [176599]	904-230-2011
Durbin Crossing COD
730 N Durbin Pkwy
St Johns, FL 32259-8217
-?	-

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01,1?,2□26	OQ:00 AM
"J'O:-C:•f;f
t':'5'.0	O;j

CPCM	Commercial Pest Control - Monthly Service	$83.63
SUBTOTAL TAX
AMT. PAID TOTAL

$83.63
$0.00
$0.00
$83.63

AMOUNT DUE	$83.63

TECHNICIAN SIGNATURE

CUSTOMER SIGNATURE

!.L;l.'.nc·,:, 11u1s1,mdi11? ,,rd .'ii ,L1y•. l:i,111 ti1r ll:1',· 11!" •(rl'itt 111,11-k  ?uhj?·,·t t,i .i !;,k kc
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;•IP!'!.·1,, II ·I,	
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sr;aTurner
?Pest
?Control
PAYMENT AODRESS:
Turner Pest Control LLC • P.O. Box 600323 • Jack,onyilte, Florida 322?0.{1323
904---355.5300 • Toll Free: 800-22&.S'.105 • l11merpes!.eom
Turner Pest Control LLC
PO Box 600323
Jacksonville, FL 32260-0323
904-355-5300
INVOICE: DATE: ORDER:
620888148
07/15/2025
620888148

[137299]
Durbin Crossing COD C/O Vesta Properties 200 Business Park Cir
Saint Augustine, FL 32095-8822
\\, ,r:,
I."'""""	[137299]	904-230-2011
Durbin Crossing North Amenity Center
730 N Durbin Pkwy Jacksonville, FL 32259-8217

CPCMOSULV	Commercial Mosquito Service	$160.82

SUBTOTAL
TAX
AMT. PAID TOTAL

$160.82
$0.00
$0.00
$160.82

AMOUNT DUE	$160.82

TECHNICIAN SIGNATURE

CUSTOMER SIGNATURE

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Bill To:
Durbin Crossing COD
c/o Vesta Property Services 145 South Durbin Parkway St. Johns, FL 32259
Property Name:  Durbin Crossing COD
Address:	145 South Durbin Parkway
St. Johns, FL 32259

Remit To:
Yellowstone Landscape PO Box 101017
Atlanta, GA 30392-1017

Invoice Due Date:  July 31, 2025
Invoice Amount:	$46,855.58
--?--..-----------?	???

L.  •.• ."-'--"•.•-• •  •  • _, ._ ,?.

Monthly Landscape Maintenance July 2025

invoice Total	$46,855.58

Irrigation Repairs	$218.00

Invoice Total	$218.00

Irrigation Repairs	$1,140.00

Invoice Total	$1,140.00

Should you have any questions or inquiries please call (386) 437-6211.
Yellowstone Landscape I Post Office Box 849 J Bunnell FL 32110 I Tel 386.437.6211 I Fax 386.437.1286

Bill To:
Durbin Crossing COD
c/o Vesta Property Services 145 South Durbin Parkway St. Johns, FL 32259
Property Name: Durbin Crossing COD
Address:	145 South Durbin Parkway
St. Johns, FL 32259

Remit To:
Yellowstone Landscape PO Box 101017 Atlanta, GA30392-1017
Invoice Due Date: August 6, 2025
Invoice Amount:	$1,150.00

Irrigation Repairs	$1,150.00

Invoice Total	$1,150.00

Irrigation Repairs	$1,350.00

Invoice Total	$1,350.00

Irrigation Repairs	$1,286.00

Invoice Total	$1,286.00

Bill To:
Durbin Crossing COD
c/o Vesta Property Services 145 South Durbin Parkway St. Johns, FL 32259
Property Name: Durbin Crossing COD
Address:	145 South Durbin Parkway
St. Johns, FL 32259

Remit To:
Yellowstone Landscape PO Box 101017
Atlanta, GA 30392-1017
Invoice Due Date: August 14, 2025
Invoice Amount:	$1,278.84

Landscape Enhancement	$1,278.84

Invoice Total	$1,278.84

Advanced Direct Marketinf! Services
3733 Adirolf Rd.
Jacksonville, FL  32207-4719

DATE
Invoice
I INVOICE#	I
(V) 904.396.3028 (F) 396.6328
7/24/2025	I 44789

BILL TO
Durbin Crossings CDD 475 West Town Place Suite 114
St Augustine, FL 32092

	P.O. NO.	TERMS	PROJECT	
		With Order		
SERVICE DESCRIPTION	QTY	RATE	AMOUNT	
Durbin Crossings CDD
Load, read, convert files; CASS Certify addresses to enable automation based postage rates; Create automation based sack/tray tags & postal documents; format for inkjet addressing
Form layout and preparation Laser one sheet front & back Fold customer materials
Insert one piece into #10 envelope, seal, sort and mail, Standard Rate

#10 Window Envelopes printed one color black ink Postage

RECEIVED
By Tara Lee at 3:04 pm, Jul 24, 2025	
2,530

I
2,530
2,530
2,530

2,540
2,530	
0.02964

37.50
0.35
0.06443
0.09021

0.25713
0.78	
75.00

37.50
885.50
163.01
228.23

653.11
1,973.40	
	Subtotal	$4,015.75			
	Sales Tax (7.5%)	$0.00			
	Total	$4,015.75			
lnvoice:71925

Performance Agreement #71925
This agreement is made on 	6/12/25		between the Chris Robertson and for a live music performance. Both parties agree to the following terms:

	•	Performer Name: Chris Robertson (Stagelight Cabaret with Aly Blakewell)

	•	Performer Contact lnfo:7719 Cayman Road, Jacksonville, FL 32216

	•	Client Name/ HOA: Durbin CrossingCDD,BoardandStaffC/oGovernmentalManagement Services 475 W. Town Place Suite 114
St. Augustine, FL 32092

	•	Client Contact Info: 475W.TownPlaceSuite 114, St. Augustine, FL 32092

	•	Event Date: 7/19/25

	•	Start Time: 8:30pm

	•	End Time: 10pm

	•	Event Location: 145 SDurbinPkwyStJohns, FL 32259

	•	Performance Fee($): $400

	•	Payment Method (cash/checkNenmo): check

	•	Sound Equipment Provided By: Stagelight Cabaret

Total Balance Requested: $400.00

Civil Engineering
Land Surveying & Mapping
Permitting
ADA Consulting

BillTo		
Durbin Crossing CDD
C/0 Governmental fvfanagement Se1vices Attn: Daniel Laughlin		
P.O.N		
0		

145 Hilden Road, Unit 108 Ponte Vedra, FL 32081
(904) 342-5199 * myuro@mjyuro.com
Invoice

Dale	Invoice	
7/21/25	3826	
AP300R	YEAR-TO-DATE ACCOUNTS PAYABLE PREPAID/COMPUTER CHECK REGISTER	RUN	8/14/25	PAGE	1
*** CHECK DATES 07/01/2025 - 07/31/2025 ***	CAPITAL RESERVE FUND
BANK B CAPITAL RESERVE FUND

DEP-S FITNESS EQUIPMENT

DEP-N FITNESS EQUIPMENT
14,255.00

50% DEP-NORTH GYM DOORS
18,676.76

50% DEP-SOUTH GYM DOORS
12,657.44

DURB DURBIN CROSS	OKUZMUK
STRENGTH

Main (800) 735-3867
QUOTE#	CPQ-12898
	1.	---....;;	I
ORD#	TBD
1	1
PO
1	?
ACCT#	TBD
1	?
DATE	06/27/2025

BILL TO: Durbin Crossing Community Development District
475 WTown Pl
St Augustine, FL 32092

PLEASE DJSREGAIWJF PAYMENT HASALRFADY BEEN RElvf/TTED
STRENCiTH

QUOTE#	CPQ-12902
	1.	----'	1
ORD#	TBD
1	1
Main (800) 735-3867
PO
1	1
ACCT#	TBD
DATE.1_	06/27/2025	1

BILL TO: Durbin Crossing Community Development District
475 WTown Pl
St Augustine, FL 32092

Pl,,EASE DISREGARD IF PAYMENT HAS ALREADY BE,,EN Rr:MIITED

DOOR& WINDOW
COMPANY

2220 Corporate Square Blvd Jacksonville, FL 32216
Ph (904) 727-6811 Fx (904) 727-6813 CBC035180 CBC048957 CBC1261470

SINCE 1985
"Our Success Hinges On Your Satisfaction"
BILL TO	SHIP TO	
Durbin Crossing.
475 West Town Place Saint Augustine, FL 32092	Durbin Crossing
730 North Durbin Parkway Saint Johns, FL 32259	

QTY	DESCRIPTION	
6	Location:	
	North Gym - Double & Single Doors	
	Solid Mahogany Wood Doors (Slabs Only)	
	Manufacturer: Exclusive Wood Doors	
	Style: 3/4 Lite over I Panel	
	Glass: Clear Low E366 Impact Glass	
	Grid: 3 Wide x 7 High Simulated Divided Lites - Bars are 7/8" Wide	
	Frame:NONE	
	Hinges: Oil Rub Bronze	
	Swing: Left Hand Outswing Double Doors - I Left Hand Outswing Single Door & I Right Hand Outswing	
	Single Door	
	Active Panel Bore: Single	
	Inactive Bore: None	
	Sill: NONE	
	Weather Stripping: NONE	
	Panel Finish: Un-Finished	
2	Door T-Astragals	
	Mahogany	
12	Emtek 4" x 4" Stainless Steel Heavy Duty 1/4" Radius Corner Ball Bearing Door Hinge (Pair of Hinges)	
3	Master Lock SLCHKEJ0B Heavy Duty Lever Style, Grade 2 Commercial Keyed Entry Door Lock with Bump	
	Stop, Oil Rubbed Bronze Finish	
	***Re-Using Existing Keypad Handle for Left Double Door***	

Balance Due

REP:	DS

Page 1
WWW.ACEDOOR.COM
DOOR. & WINDOW
COMPANY

Invoice NO.

1856

BILL TO
Durbin Crossing.
2220 Corporate Square Blvd Jacksonville, FL 32216
Ph (904) 727-6811 Fx (904) 727-6813 CBC035180 CBC048957 CBC\261470
1985
"Our Success Hinges On Your Satisfaction"

SHIP TO
Durbin Crossing
475 West Town Place Saint Augustine, FL 32092
730 North Durbin Parkway Saint Johns, FL 32259

QTY
6

6

5000 Series Adj. 1-6 Closer Finish: Bronze
Installation of single door - Slab Only 8/0 Remove Existing Door Slabs
DESCRIPTION
Route I Bore New Doors on Site to match existing frame hinge/ strike locations
Install New Door Slabs Install New Hardware Install New Door Closures

***Re-Use Kick Plates***
4 Haul Away Old Door(s) & Debris l Shipping & Handling
1 Thank You
1 50% Deposit required - $18676.76

RECEIVED
By Tara Lee at 10:17 am, Jul 13, 2025

Unless otherwise noted:
Alarm reconnection, nail fill, permitting & fees, hurricane shuttering, painting and/or staining, are NOT included in the above price. Not responsible for condition of used or customer supplied locks (call backs are subject to service fee on customer supplied locks) Lead times are ESTIMATES, not promises. Home owners are responsible for being on premise during mspections. All balances are due at time of completion of work. Invoices become past due 30 days after completion of work. A late fee of 1.5% per month with a
$35.00 minimum will be added to all past due invoices. We will accept a maximum credit card charge of $2,500.00 per project. If you wish to use a credit card for more than that we will add a 3.5% convenience fee for all charges over $2,500.00.

REP:	DS
DOOR& WINDOW
COMPANY

2220 Corporate Square Blvd Jacksonville, FL 32216
Ph (904) 727-6811 Fx (904) 727-6813 CBC035l80 CBC048957 CBCl261470
1985
"Our Success Hinges On Your Satisfaction"
BILL TO	SHIP TO	
Durbin Crossing.
475 West Town Place Saint Augustine, FL 32092	Durbin Crossing
145 South Durbin Parkway Saint Johns, FL 32259	

QTY	DESCRIPTION	
4	Location:	
	South Gym - Double Doors	
	Solid Mahogany Wood Doors (Slabs Only)	
	Manufacturer: Exclusive Wood Doors	
	Style: 3/4 Lite over 2 Panels	
	Glass: Clear Low E366 Impact Glass	
	Grid: 3 Wide x 6 High Simulated Divided Lites - Bars are 1-3/4" Wide	
	Frame:NONE	
	Hinges: Oil Rub Bronze	
	Swing: Left Hand Outswing	
	Active Panel Bore: Single	
	Inactive Bore: None	
	Sill: NONE	
	Weather Stripping: NONE	
	Panel Finish: Un-Finished	
2	Door T-Astragals	
	Mahogany	
8	Emtek 4" x 4" Stainless Steel Heavy Duty 1/4" Radius Corner Ball Bearing Door Hinge (Pair of Hinges)	
2	Master Lock SLCHKElOB Heavy Duty Lever Style, Grade 2 Commercial Keyed Entry Door Lock with Bump	
	Stop, Oil Rubbed Bronze Finish	
4	5000 Series Adj. 1-6 Closer	
	Finish: Bronze	

Balance Due

REP:	DS

DOOR& WINDOW
COMPANY

2220 Corporate Square Blvd Jacksonville, FL 32216
Ph (904) 727-6811 Fx (904) 727-6813 CBC035180 CBC048957 CBC1261470

SINCE 1985
"Our Success Hinges On Your Satisfaction"
BILL TO	SHIP TO	
Durbin Crossing.
475 West Town Place Saint Augustine, FL 32092	Durbin Crossing
145 South Durbin Parkway Saint Johns, FL 32259	

QTY	DESCRIPTION	
4	Installation of single door - Slab Only 8/0 Remove Existing Door Slabs
Route/ Bore New Doors on Site to match existing frame hinge/ strike locations Install New Door Slabs
Install New Hardware Install New Door Closures
***Re-Use Kick Plates***	
2 Haul Away Old Door(s) & Debris
I Shipping & Handling I Thank You
I 50% Deposit Required - 12,657.44

RECEIVED
By Tara Lee at 10:20 am, Jul 13, 2025		

Unless otherwise noted:
Alarm reconnection, nail fill, permitting & fees, hurricane shuttering, painting and/or staining, arc NOT included in the above price. Not responsible for condition of used or customer supplied locks (call backs are subject to service fee on customer supplied locks) Lead times are ESTIMATES, not promises. Home owners are responsible for being on premise durmg inspections. All balances are due at time of completion of work. Inv01ccs become past due 30 days after completion of work. A late fee of 1.5% per month with a
$35,00 minimum will be added to all past due invoices. We will accept a maximum credit card charge of $2,500.00 per project. If you wish to use a credit card for more than that we will add a 3.5% convenience fee for all charges over $2,500.00.

Balance Due	$12,657.44

REP:	DS

SIXTH ORDER OF BUSINESS

A.

1.

Durbin Crossing CDD
Landscape Update for August 2025:
	•	General Maintenance
	•	The team continues to perform summer maintenance activities.

	•	Irrigation
	•	Monthly inspections & repairs are being completed by scope. The team has been performing general repairs, and mainline breaks as they have been discovered.

	•	Chemical & Fertilizer Application
	•	A granular Top Choice application has been completed in all Bermuda areas.
	•	The next liquid turf application has begun. It does include Arena for all St. Augustine areas – COMPLETED

	•	Projects
	•	Summer annuals are scheduled to be installed on 6/20/2025 COMPLETED
	•	Next annual rotation to be installed in September
	•	Longleaf Pine Pkwy Wiring Project
	•	Locates have been called in
	•	Bores have been completed
	•	Trenching and new wire installation is in progress; scheduled for completion by the end of August
	•	The irrigation clock has been outfitted with the cell card and is now cloud compatible
	•	Pricing for possible two-year contract extension has been submitted under separate copy
	•	Plant fill-ins on North Durbin (Platinum Grasses) and at Heron Landing are scheduled for 6/20/2025 COMPLETED
	•	Hawaiian Ti fill-ins on North and South pool decks COMPLETED
	•	Revised proposals for the Tollerton entry have been submitted
	•	Sod replacement proposals for Islesbrook and Longleaf Pine have been submitted
	•	Islesbrook irrigation clock has been installed
	•	Replacement Crape Myrtle on Longleaf median has been approved and is being scheduled

2.

Tree Care Proposal for
Durbin Crossing CDD
Sue O'Lear
Vesta Property Services 145 South Durbin Parkway St. Johns, FL 32259
solear@vestapropertyservices.com

Oak Elevation- Glen Laurel Drive Pond
Proposal #: 596075
Date: 8/20/2025 From: Michael Hunter

Oak Elevation	$1,300.00

Elevation of 12 oaks located around pond near Glen Laurel Drive. Access point on map. 4 groups of 3 oaks. Transport debris to access point for pickup and disposal.

Debris from work to be removed from site and disposed of. Tree work to be executed in a timely manner, and per current industry & ANSI A300 standard practices. All labor, equipment, and disposal fees are included in the proposal.

Terms and Conditions: Signature below authorizes Yellowstone to perform work as described in this proposal and verifies that the prices and specifications are hereby accepted. This quote is firm for 30 days and change in plans or scope may result in a change of price. All overdue balances will be charged a 1.5% a month, 18% annual percentage rate.

Limited Warranty: Plant material is under a limited warranty for one year. Transplanted material and/or plant material that dies due to conditions out of Yellowstone’s control (i.e., Act of God, vandalism, inadequate irrigation due to water restrictions, etc.) shall not be included in the warranty.

AUTHORIZATION TO PERFORM WORK:

By		

Date
Print Name/Title

Durbin Crossing CDD
THIS IS NOT AN INVOICE

D.

1.
NOTICE OF MEETINGS DURBIN CROSSING
COMMUNITY DEVELOPMENT DISTRICT
The Board of Supervisors of the Durbin Crossing Community Development District will hold their regularly scheduled public meetings for Fiscal Year 2026 at 6:00 p.m. at the Durbin Crossing South Amenity Center located at 145 South Durbin Parkway, St. Johns, Florida 32259 on the fourth Monday of each month as follows, unless otherwise indicated:

October 27, 2025
November 17, 2025 (*third Monday)
December 15, 2025 (*third Monday)
January 26, 2026
February 23, 2026
March 23, 2026
April 27, 2026
May 18, 2026 (*third Monday)
June 22, 2026
July 27, 2026
August 24, 2026
September 28, 2026

2.
Durbin Crossing Community Development District Performance Measures/Standards &
Annual Reporting Form
October 1, 2025 - September 30, 2026

	1.	 Community Communication and Engagement
Goal 1.1: Public Meetings Compliance
Objective: Hold at least three regular Board of Supervisor meetings per year to conduct CDD related business and discuss community needs.
Measurement: Number of public board meetings held annually as evidenced by meeting minutes and legal advertisements.
Standard: A minimum of three board meetings were held during the Fiscal Year.
Achieved: Yes ☐ No ☐

Goal 1.2: Notice of Meetings Compliance
Objective: Provide public notice of meetings in accordance with Florida Statutes, using at least two communication methods.
Measurement: Timeliness and method of meeting notices as evidenced by posting to CDD website, publishing in local newspaper and via electronic communication. Standard: 100% of meetings were advertised per Florida statute on at least two mediums (i.e., newspaper, CDD website, electronic communications).
Achieved: Yes ☐ No ☐

Goal 1.3: Access to Records Compliance
Objective: Ensure that meeting minutes and other public records are readily available and easily accessible to the public by completing monthly CDD website checks.
Measurement: Monthly website reviews will be completed to ensure meeting minutes and other public records are up to date as evidenced by District Management’s records.
Standard: 100% of monthly website checks were completed by District Management.
Achieved: Yes ☐ No ☐
	1.	 Infrastructure and Facilities Maintenance
Goal 2.1: Field Management and/or District Management Site Inspections Objective: Field manager and/or district manager will conduct inspections per
District Management services agreement to ensure safety and proper functioning of the District’s infrastructure.
Measurement: Field manager and/or district manager visits were successfully completed per management agreement as evidenced by ﬁeld manager and/or district manager’s reports, notes or other record keeping method.
Standard: 100% of site visits were successfully completed as described within district management services agreement
Achieved: Yes ☐ No ☐

Goal 2.2: District Infrastructure and Facilities Inspections
Objective: District Engineer will conduct an annual inspection of the District’s infrastructure and related systems.
Measurement: A minimum of one inspection completed per year as evidenced by district engineer’s report related to district’s infrastructure and related systems. Standard: Minimum of one inspection was completed in the Fiscal Year by the district’s engineer.
Achieved: Yes ☐ No ☐
	1.	 Financial Transparency and Accountability
Goal 3.1: Annual Budget Preparation
Objective: Prepare and approve the annual proposed budget by June 15 and ﬁnal budget was adopted by September 30 each year.
Measurement: Proposed budget was approved by the Board before June 15 and ﬁnal budget was adopted by September 30 as evidenced by meeting minutes and budget documents listed on CDD website and/or within district records.
Standard: 100% of budget approval & adoption were completed by the statutory deadlines and posted to the CDD website.
Achieved: Yes ☐ No ☐
Goal 3.2: Financial Reports
Objective: Publish to the CDD website the most recent versions of the following documents: Annual audit, current ﬁscal year budget with any amendments, and most recent ﬁnancials within the latest agenda package.
Measurement: Annual audit, previous years’ budgets, and ﬁnancials are accessible to the public as evidenced by corresponding documents on the CDD’s website.
Standard: CDD website contains 100% of the following information: Most recent annual audit, most recent adopted/amended ﬁscal year budget, and most recent agenda package with updated ﬁnancials.
Achieved: Yes ☐ No ☐
Goal 3.3: Annual Financial Audit
Objective: Conduct an annual independent ﬁnancial audit per statutory requirements and publish the results to the CDD website for public inspection, and transmit to the State of Florida.
Measurement: Timeliness of audit completion and publication as evidenced by meeting minutes showing board approval and annual audit is available on the CDD’s website and transmitted to the State of Florida.
Standard: Audit was completed by an independent auditing ﬁrm per statutory requirements and results were posted to the CDD website and transmitted to the State of Florida.
Achieved: Yes ☐ No ☐

Chair/Vice Chair:			Date:	 Print Name:		
Durbin Crossing Community Development District

District Manager:			Date:	 Print Name:		
Durbin Crossing Community Development District

E.

General Manager’s Report

Date of report 8-28-25	Submitted by: Sue O’Lear

UPDATES – No Board Action Required
PERSONNEL UPDATE: Introducing Kate Smith, Amenity Lifestyle Director.

CAMERA SYSTEM UPDATE: Dynamic Security began work on Phase 2 of the project Monday, August 18.

MOBILE CREDENTIAL UPDATE: We began distribution of mobile credentials to the community the week of August 18th.

SUMMER PROGRAMMING UPDATE:
	•	CREEKSIDE HIGH SCHOOL: The Creekside Knights began their practice season at Durbin Crossing by holding tryouts on August 12 and 14, with time trials and practice beginning the week of August 18.
	•	CHAMPION SWIM SCHOOL: While they asked permission to be in the pool through the end of September, due to enrollments dropping off in August (a common occurrence once school starts) they concluded their swim lesson season this month. Their revenue share to the district to date for 2025 is
$1,004.50.

POLICY AND POLICY SIGNAGE UPDATE: In conjunction with updating Amenity Center policy signage, we are doing a comprehensive review of the Amenity Center Policy document, last updated in 2024 with the addition of the Green Space policy. We will be prepared to present our suggestions in September after our “audit” is complete. As of now, possible updates to consider:
	•	Inclusion of specific language including the North Amenity Center in the inclement weather policy
	•	Inclusion of Pickleball policy
	•	Inclusion of the Fitness 14/15 (Youth Fitness) policy
	•	Possible amendment to the minimum age to enter the Amenity Centers/use the pool without an adult
	•	Possible amendment of pool dress code language
	•	Possible amendment of allowable items to bring in the pool
	•	Possible strengthening of policy (and addition of signage) regarding motorized bicycles on District property

FITNESS 14/15 (YOUTH FITNESS) UPDATE: To date, we have completed Youth Fitness orientations with 40 Durbin Crossing families over the last 13 months. We have never had to revoke the status of one of these young gym users, which I think is, at least in part, due to the thorough orientation that is completed in order to earn this status. We will continue to monitor how this status impacts volume, as the desire to have a larger fitness facility continues to be a request among those that use our facility. However, I think (as with many gym memberships) many go through the process, but their attendance isn’t consistent enough to impact other users in a significant way. From a service perspective, it is wonderful to have an offering for Durbin families once we’ve had to redirect young people from being in the gym outside of the policy.

F.

Field Operations Manager’s Report
Date of report 8-25-2025	Submitted by: Zach Davidson

Monument Cap repair Tollerton/Board action required: During an inspection of the monuments in July, the cap on the exit side of Tollerton was sagging. I contact All Weather contracting to do an inspection. They discovered that the cap has some rot that needed to be addressed. On 8-5 the crew began to demolish the cap of the monument and discovered the damage was more than quoted and needed to be rebuilt completely. Nothing could be saved, we had the crew completely remove the cap for safety. Below are pictures and a quote for the repair that is needed. All monuments have been visually inspected. We did have 4 monuments that have cracked tiles that I am working with a roofer to get those repaired, these are located at Harbury, Huntston, Leith Hall and Lauriston.
Scope of Work:
Provide all labor and materials to re-frame top of monument to include permitting. Once framing has passed, we will complete the roof using owner supplied tiles $9,980.00

North and South replacement doors/ stripping staining, sealing existing doors/No Board action required: Agreement has been signed with Ace doors for the 10 replacements doors between North and South amenities. Once payment is received for the down payment on the doors, Ace doors will place the order. We also have locked in the price from Investment painting as well, for the approved pricing from the 6/23 board meeting. They are working with us on scheduling so the whole project can be completed at once. We will continue to keep the board posted.

BASEBALL FIELD METER/ No Board action required: Tap on irrigation has been completed by WW. Gay, we are also working to get our irrigation clock removed off the County easement. Electrician has moved the power pole and sent over the permit for the new electric meter; I sent that information over to district. Yellowstone is working on getting the quote for the boring so we can run the new wiring for the irrigation clock for the smart irrigation system in October.
New irrigation clock had to be installed as the old one was not functional. Yellowstone is now tracing wires as the valves are not turning on. All work is being tracked and will be billed in October.
Longleaf accident 6/26/No Board action required: Accident happened at the East end of Longleaf Pines Parkway on 6/26; we had one Crepe Myrtle that was damaged by the accident. I have sent the crash report over to District for insurance purposes. Quote for the replacement tree has been sent over to district. Once tree arrives Yellowstone will install.

Durbin Crossing entrance sign at Longleaf and St. Parkway/No Board action required: The Durbin Crossing entrance sign at Longleaf and St. Johns parkway has some stucco repairs and repaint that is needed. Reach out to the original vendor that repainted this sign in 2021, proposal was signed. We are also fixing the uneven lettering on this sign as well. This work is scheduled to be done on August 18th.

Preserve tree/Palm tree removal/ No Board action required- We have couple of preserve tree throughout the community and two dead palms one at St. Andrews Entrance and one on North Durbin near WoodCross entrance. These have been sent over to our tree vendor to have these addressed. Work was scheduled for 8/16.

Longleaf Pine Parkway tree trimming/No Board action required: Working with Yellowstone on scheduling the tree lifting over sidewalks, medians and road right-a-ways along the East and West end of longleaf. Waiting on scheduling.

Pressure washing monuments/No Board action required: Number of monuments need pressure washing throughout the community, below are the areas that the pressure washer will be addressed.
	•	(2) monuments and (1) brick wall 200 Gladstone Ct.
	•	(2) monuments and (2) brick walls 105 Castlegate Ln.
	•	(1) Durbin Crossing entrance sign and North Durbin and Veterans Parkway
	•	(2) monuments 200 Huntston Way
	•	(2) monuments 701 Castlegate Ct.
	•	(2) monuments 401 Buckhead Manor
	•	(2) monuments 1001 Lauriston Dr.
	•	(2) monuments 1201 Leith Hall Dr.
	•	(2) monuments 1901 Dumfries Ct.
	•	(2) monuments 32 Cloisterbane Dr.
	•	(2) monuments 105 Cantley Way
	•	(2) monuments 103 Wellwood Ave.
	•	(2) monuments 103 Averly Way
	•	(2) monuments 101 Longwood St.
	•	(2) monuments 100 Staplehurst Dr.
	•	(2) monuments 28 Forest Edge Dr.
	•	4 monument signs at the intersection of Longleaf, North and South Durbin entrances.
	•	Bike rack pad (100 Harbury Drive)

Solitude lake maintenance / No Board action required: Solitude was out this month and treated all ponds. All concerns were reported to Solitude, and they were treated within 24-48 hours. A lot of Algae concern in ponds, all have been reported over to our tech for treatment.
Streetlight reporting tracker/No board action required- Below is the updated streetlight tracker, August’s Street light ride was performed on 8/6.

Streetlight tracker				

Pole #/ street address	Reported
Date	Completed	
comments	
475 North Durbin Pkwy	5/1/2025	6/5/2025		
137 WoodCross Dr.	5/1/2025	6/5/2025		
176 Wellwood Dr.	5/1/2025	6/5/2025		
125 South Durbin Parkway	5/1/2025	6/5/2025		
167 Thornloe Drive	5/1/2025	6/5/2025		
69 Willow Winds Pkwy	5/1/2025	6/5/2025		
25 Stirlingshire Ct.	5/1/2025	6/5/2025		
132 Cloisterbane Dr.	5/1/2025	6/5/2025		
309 Cloisterbane Dr.	5/1/2025	6/5/2025		
1038 Lauriston Dr.	6/4/2025	7/2/2025	Always on	
583 Saddlestone Dr.	6/4/2025	7/2/2025	Always on	
577 Saddlestone Dr.	6/4/2025	7/2/2025	Always on	
1108 Ashfield Way	6/5/2025	7/2/2025		
1734 Pennan Pl.	6/5/2025	7/2/2025		
173 Rockcreek Dr.	6/5/2025	7/2/2025		
187 Longwood Dr.	6/5/2025	7/2/2025		
101 Islesbrook Pkwy	6/5/2025	7/2/2025		
133 Carden Pl.	6/5/2025	7/2/2025		
163 Quail Creek Cir.	6/5/2025	7/2/2025		
506 Pinehollow Ct.	6/5/2025	7/2/2025		
200 Tollerton Ave.	6/5/2025	7/2/2025		
163 Longwood Dr.	6/5/2025	7/2/2025	Always on	
121 Rock Creek	6/27/2025	7/2/2025	Always on	
220 Tollerton Ave.	6/30/2025	7/2/2025		
446 Willow winds Pkwy	7/2/2025	8/6/2025		
386 Willow winds Pkwy	7/2/2025	8/6/2025		
545 Saddlestone Dr.	7/2/2025	8/6/2025		
1106 Ashfield Way	7/2/2025	8/6/2025		
145 WoodCross Dr.	7/2/2025	8/6/2025		
111 Woodland Hills Way	7/2/2025	8/6/2025		
131 South Durbin Pkwy	8/6/2025			
167 Thornloe Drive	8/6/2025			
758 North Durbin Pkwy	8/6/2025			
117 North Durbin Pkwy	8/6/2025			
214 Ellsworth Cir.	8/6/2025			
246 Ellsworth Cir.	8/6/2025			
244 Islesbrook Pkwy	8/6/2025			
241 Islesbrook Pkwy	8/6/2025			
112 Ridge Harbor	8/6/2025			
313 Glen Laurel Dr.	8/6/2025			
FIELD OPERATIONS UPDATES / No Board action required:

	•	Performed build/parking lot light inspection at North and South. 3 building lights and 1 parking lot light that were out have been replaced.
	•	Pressure washed the covered area on North pool deck.
	•	Dumpster pads at North and South have been cleaned out.
	•	Replacement step for North playground is on order and is to be shipped on 8/12, and installation will be done in- house once it arrives.
	•	Deep clean on outside fans on pool decks at North and South have been done.
	•	Reset loose gate post on North pool side gate.
	•	Replace faulty photocell on South Durbin and longleaf main monument entrance lights.
	•	Replaced out ground light at South amenity.
	•	Leveled the “I” on the Durbin Crossing entrance monument at Longleaf and St. Johns Parkway.
	•	Half of the monument lights on the North tower at Veterans were out. After inspection we found a light that had grounded out causing the lights to not function. We replaced the light, and all lights are now working.

Should you have any comments or questions feel free to contact us directly. zdavidson@vestapropertyservices.com

SEVENTH ORDER OF BUSINESS
RESOLUTION 2025-05
[FY 2026 APPROPRIATION RESOLUTION]

THE ANNUAL APPROPRIATION RESOLUTION OF THE DURBIN CROSSING COMMUNITY DEVELOPMENT DISTRICT (“DISTRICT”) RELATING TO THE ANNUAL APPROPRIATIONSAND ADOPTING THE BUDGET(S) FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2025, AND ENDING SEPTEMBER 30, 2026; AUTHORIZING BUDGET AMENDMENTS; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, for the ﬁscal year beginning October 1, 2025, and ending September 30, 2026 (“FY 2026”), the District Manager prepared and submiEed to the Board of Supervisors (“Board”) of the Durbin Crossing Community Development District (“District”) prior to June 15, 2025, proposed budget(s) (“Proposed Budget”) along with an explanatory and complete ﬁnancial plan for each fund of the District, pursuant to the provisions of SecLon 190.008(2)(a), Florida Statutes; and

WHEREAS, at least sixty (60) days prior to the adopLon of the Proposed Budget, the District ﬁled a copy of the Proposed Budget with the local general-purpose government(s) having jurisdicLon over the area included in the District pursuant to the provisions of SecLon 190.008(2)(b), Florida Statutes; and

WHEREAS, the Board set a public hearing on the Proposed Budget and caused noLce of such public hearing to be given by publicaLon pursuant to SecLon 190.008(2)(a), Florida Statutes; and

WHEREAS, the District Manager posted the Proposed Budget on the District’s website, hEps://durbincrossingcdd.com/, in accordance with SecLon 189.016, Florida Statutes; and

WHEREAS, SecLon 190.008(2)(a), Florida Statutes, requires that, prior to October 1st of each year, the Board, by passage of the Annual AppropriaLon ResoluLon, shall adopt a budget for the ensuing ﬁscal year and appropriate such sums of money as the Board deems necessary to defray all expenditures of the District during the ensuing ﬁscal year.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE DURBIN CROSSING COMMUNITY DEVELOPMENT DISTRICT:

SECTION 1.   BUDGET

	a.	The Proposed Budget, aEached hereto as Exhibit A, as amended by the Board, is hereby adopted in accordance with the provisions of SecLon 190.008(2)(a), Florida Statutes (“Adopted Budget”), and incorporated herein by reference; provided, however, that the comparaLve ﬁgures contained in the Adopted Budget may be subsequently revised as deemed necessary by the District Manager to reﬂect actual revenues and expenditures.

	a.	The Adopted Budget, as amended, shall be maintained in the oﬃce of the District Manager and at the District’s Local Records Oﬃce and idenLﬁed as “The Budget for the Durbin Crossing Community Development District for the Fiscal Year Ending September 30, 2026.”
	b.	The Adopted Budget shall be posted by the District Manager on the District’s oﬃcial website in accordance with Chapter 189, Florida Statutes, and shall remain on the website for at least two (2) years.

SECTION 2.	APPROPRIATIONS

There is hereby appropriated out of the revenues of the District, for FY 2026, the sum(s) set forth in Exhibit A to be raised by the levy of assessments and/or otherwise, which sum is deemed by the Board to be necessary to defray all expenditures of the District during said budget year, to be divided and appropriated as set forth in Exhibit A.

SECTION 3.	BUDGET AMENDMENTS

Pursuant to SecLon 189.016, Florida Statutes, the District at any Lme within FY 2026 or within 60 days following the end of the FY 2026 may amend its Adopted Budget for that ﬁscal year as follows:

	a.	A line-item appropriaLon for expenditures within a fund may be decreased or increased by moLon of the Board recorded in the minutes, and approving the expenditure, if the total appropriaLons of the fund do not increase.

	a.	The District Manager or Treasurer may approve an expenditure that would increase or decrease a line-item appropriaLon for expenditures within a fund if the total appropriaLons of the fund do not increase and if either (i) the aggregate change in the original appropriaLon item does not exceed the greater of $15,000 or 15% of the original appropriaLon, or (ii) such expenditure is authorized by separate disbursement or spending resoluLon.

	a.	Any other budget amendments shall be adopted by resoluLon and consistent with Florida law. The District Manager or Treasurer must ensure that any amendments to the budget under this paragraph c. are posted on the District’s website in accordance with Chapter 189, Florida Statutes, and remain on the website for at least two (2) years.

SECTION 4.	EFFECTIVE DATE. This ResoluLon shall take eﬀect immediately upon adopLon.
PASSED AND ADOPTED THIS 25TH DAY OF AUGUST, 2025.
ATTEST:	DURBIN CROSSING COMMUNITY
DEVELOPMENT DISTRICT

Secretary / Assistant Secretary	Chair/Vice Chair, Board of Supervisors
Exhibit A:	FY 2026 Budget
Exhibit A
FY 2026 Budget

Durbin Crossing

Community Development District

Approved Budget
FY2026

Presented by:

Table of Contents

1-2		General Fund	

3-8	
	Narratives	

9	
	Debt Service Fund Series 2017	

10	
	Series 2017-1 Amortization Schedule	

11	
	Series 2017-2 Amortization Schedule	

12	
	Capital Reserve Fund	

13	
	Assessment Schedule	

REVENUES:						
Special Assessments - On Roll	$	2,681,509	$	2,696,513	$	-	$	2,696,513	$	2,960,402	
Interest income	45,000	30,372	2,500	32,872	20,000	
Other Revenues	30,000	17,972	1,500	19,472	30,000	
Carry Forward Surplus	6,094	-	49,517	49,517	22,227	
TOTAL REVENUES	$ 2,762,603	$ 2,744,857	$	53,517	$ 2,798,374	$ 3,032,629	

EXPENDITURES:						
Administrative						
Supervisor Fees	$	12,000	$	9,000	$	2,000	$	11,000	$	12,000	
FICA Taxes	918	689	153	842	918	
Assessment Roll Administration	5,459	5,459	-	5,459	5,732	
Engineering Fees	13,000	10,650	2,350	13,000	13,000	
Dissemination Fees	7,860	7,050	810	7,860	8,253	
Attorney Fees	50,000	65,092	10,000	75,092	50,000	
Annual Audit	4,500	-	4,500	4,500	4,600	
Trustee Fees	10,800	10,775	25	10,800	11,880	
Arbitrage	1,200	1,200	-	1,200	1,200	
Impact Fee Administration	16,377	13,648	2,730	16,377	17,196	
Management Fees	56,035	46,696	9,339	56,035	58,837	
Information Technology	1,638	1,365	273	1,638	1,720	
Website Maintenance	1,092	910	182	1,092	1,146	
Telephone	800	166	634	800	800	
Postage	3,000	3,625	200	3,825	3,000	
Printing & Binding	2,300	4,858	200	5,058	2,000	
Insurance General Liability	9,461	8,488	-	8,488	9,550	
Legal Advertising	2,000	1,035	965	2,000	2,000	
Other Current Charges	500	561	139	700	700	
Office Supplies	150	9	141	150	150	
Dues, Licenses & Subscriptions	175	175	-	175	175	
TOTAL ADMINISTRATIVE	$	199,265	$	191,450	$	34,640	$	226,089	$	204,857	

Operations & Maintenance						
Amenity Center						
Insurance	$	46,680	$	42,167	$	-	$	42,167	$	45,064	
Repairs & Replacements	85,000	91,071	18,423	109,494	110,000	
Recreational Passes	3,000	1,250	750	2,000	2,000	
Office Supplies	5,000	2,940	1,000	3,940	5,000	
Permit Fees	4,500	3,936	564	4,500	4,500	
Utilities						
Water & Sewer	38,900	22,242	16,658	38,900	38,900		
Electric	32,000	25,179	6,821	32,000	28,600		
Cable/Phone/Internet	21,000	20,911	89	21,000	22,000		
Security System	1,670	3,133	1,867	5,000	1,000		
Amenity Center Management Contract
Managerial (Vesta)	255,503	
212,919	
42,584	
255,503	
263,168		
Staffing (Vesta)	273,601	228,001	45,600	273,601	281,809		
Lifeguards (Vesta)	98,189	68,893	29,296	98,189	101,135		
Mobile App/Website (Vesta)	3,500	2,917	583	3,500	3,605		
Refuse Service	9,000	9,573	1,800	11,373	11,500		
Pool Chemicals	35,700	30,427	6,116	36,543	35,700		
Special Events	30,000	33,765	6,235	40,000	50,000		
Holiday Décor	20,000	12,350	-	12,350	20,000		
Pest Control	8,000	5,355	1,000	6,355	8,000		
Pressure Washing	9,000	1,700	2,000	3,700	9,000		
Fitness Equip Maintenance	8,500	1,863	2,500	4,363	8,500		
TOTAL AMENITY CENTER	$	988,743	$	820,591	$	183,887	$ 1,004,478	$ 1,049,481		

Grounds Maintenance						
Electric	$	10,000	$	7,835	$	2,165	$	10,000	$	10,000	
Water & ReUse	300,000	141,810	145,447	287,257	325,000	
Streetlighting	75,000	60,839	14,161	75,000	75,000	
Lake Maintenance	55,620	48,759	6,861	55,620	57,289	
Landscape Maintenance	562,267	468,556	93,711	562,267	579,135	
Landscape Contingency	82,000	57,399	10,000	67,399	103,381	
Mulch	72,500	69,900	-	69,900	65,000	
Sod/Irrigation Replacement	180,000	175,247	-	175,247	450,000	
Islesbrook Rd Sod Replacement	-	-	-	-	77,587	
Fuel	900	640	120	760	900	
Irrigation Repairs	15,000	18,321	2,500	20,821	35,000	
Capital Reserve Funding	221,309	-	221,309	221,309	-	
TOTAL GROUNDS MAINTENANCE	$ 1,574,595	$ 1,049,305	$	496,275	$ 1,545,579	$ 1,778,292	
						
TOTAL EXPENDITURES	$ 2,762,603	$ 2,061,345	$	714,801	$ 2,776,146	$ 3,032,629	
						
EXCESS REVENUES (EXPENDITURES)	$	(0)	$	683,511	$  (661,284)	$	22,227	$	-	

Special Assessments-Tax Roll
The District will levy a Non-Ad Valorem assessment on all sold and platted parcels within the District in order to pay for the operating expenditures during the Fiscal Year. The assessments will be collected by the St. Johns County Tax Collectors Office.
Interest Income
The District earns interest on the monthly average collected balance for each of their investment accounts.
Other Revenues
Revenue received from access cards, rental fees, event fees, event sponsorships, insurance claims, and recreational programs.

Supervisors Fees
Chapter 190 of the Florida Statutes allows for members of the Board of Supervisors to be compensated
$200 per meeting in which they attend. The budgeted amount for the fiscal year is based on all supervisors attending 12 meetings.
FICA Taxes
Payroll taxes on Board of Supervisor’s compensation. The budgeted amount for the fiscal year is calculated at 7.65% of the total Board of Supervisor’s payroll expenditures.
Assessment Roll Administration
Charge to the District for the services of Governmental Management Services, LLC to manage the assessment roll and Lien Books relating to the Series 2017A-1/A-2 bonds.
Engineering Fees
The District's engineering firm, England, Thims & Miller, Inc., will be providing general engineering services to the District, including attendance and preparation for monthly board meetings, review invoices, etc.
Dissemination Fees
The Annual Disclosure Report prepared by Governmental Management Services, LLC required by the Security and Exchange Commission in order to comply with Rule 15(c)(2)-12(b)(5), which relates to additional reporting requirements for un-rated bond issues.
Attorney Fees
General legal services provided by the law firm of Kutak Rock LLP, who provide general legal services to the District, including attendance and preparation for monthly CDD meetings, preparation and review of agreements, resolutions, etc.
Annual Audit
The District is required annually to conduct an audit of its financial records by an Independent Certified Public Accounting Firm. The District has contracted with Berger, Toombs, Elam to conduct their annual audit.
Trustee Fees
The District’s Series 2017A-1/A-2 Special Assessment Bonds are held by a Trustee with US Bank. The amount represents the fee for the administration of the District’s bond issue.
Arbitrage
The District is required to annually have an arbitrage rebate calculation on the District’s Series 2017A-1/A-2 Special Assessment Bonds. The District will contract with an independent certified public accounting firm to calculate the rebate liability and submit a report to the District.
Impact Fee Administration
Charges to the District for the services of Governmental Management Services, LLC to collect St. Johns County Impact Fees on behalf of the District, manage the Series 2017A-1/A-2 Impact Fee Bonds, and maintain the Lien Books.
Management Fees
The District receives Management, Accounting and Administrative services as part of a Management Agreement with Governmental Management Services, LLC. The budgeted amount for the fiscal year is based on the contracted fees outlined in Exhibit "A" of the Management Agreement.

Information Technology
The District processes all of its financial activities, i.e. accounts payable, financial statements, etc. on a main frame computer leased by Governmental Management Services, LLC.
Website Maintenance
Per Chapter 2014-22, Laws of Florida, all Districts must have a website to provide detailed information on the CDD as well as links to useful websites regarding Compliance issues. This website will be maintained by GMS-SF, LLC and updated monthly.
Telephone
New internet and Wi-Fi service for Office.
Postage and Delivery
Actual postage and/or freight used for District mailings including agenda packages, vendor checks and other correspondence.
Insurance General Liability
The District's General Liability & Public Officials Liability Insurance policy is with a qualified entity that specializes in providing insurance coverage to governmental agencies. The amount is based upon similar Community Development Districts.
Printing and Binding
Copies used in the preparation of agenda packages, required mailings, and other special projects.
Legal Advertising
The District is required to advertise various notices for monthly Board meetings and other public hearings in a newspaper of general circulation.
Other Current Charges
This includes monthly bank charges and any other miscellaneous expenses that incur during the year.
Office Supplies
Supplies used in the preparation and binding of agenda packages, required mailings, and other special projects.
Due, Licenses & Subscriptions
The District is required to pay an annual fee to the Florida Department of Commerce for $175.

Insurance
The District's Property Insurance policy is with Florida Insurance Alliance (FIA). FIA specializes in providing insurance coverage to governmental agencies. The amount budgeted represents the estimated premium for property insurance related to the Amenity Center.
Repairs & Replacements
Represents monies budgeted for repairs and replacements for the District.
Recreational Passes
Represents the estimated cost for access cards to the District’s Amenity Center.
Office Supplies
Represents any supplies needed for the operation of the Amenity Center.
Permit Fees
Represents permit fees paid to the Department of Health for the swimming pool and fees associated with music licenses at the Amenity Center.
Water & Sewer
JEA provides water and sewer services for the District. The cost of water/sewer associated with the Recreation Facilities:

Account #	Description	Monthly	Annual	
68155430/86131620	145 S Durbin Pkwy Sewer	$	300	$	3,600	
79200641	145 S Durbin Pkwy Reclaim	609	7,308	
86131620	145 S Durbin Pkwy Water	210	2,520	
67579848	145 S Durbin Pkwy Water	373	4,476	
83113743	730 Durbin PY N Sewer	291	3,492	
68090736	730 Durbin PY N Reclaim	837	10,044	
85083672	730 Durbin PY N Water	304	3,648	
83113743	731 Durbin PY N Water	207	2,484	
	Contingency	111	1,328	
	Total	$	3,242	$	38,900	
Electric
JEA provides for electric services for the District. The cost of electric associated with the Recreation Facilities:

Account #	Description	Monthly	Annual	
20335949	145 S Durbin Pkwy	$	1,800	$	21,600	
22357510	730 Durbin PY N	808	9,696	
	Contingency	59	704	
	Total	$	2,667	$	32,000	
Cable/Phone/Internet
The District will provide cable television services for the Amenity Centers through Comcast.

Account #	Description	Monthly	Annual	
8495 74 140 1015619	Durbin Crossing South Amenity	$	450	$	5,400	
8495 74 140 0420497	Durbin Crossing South Amenity	200	2,400	
8495 74 140 1246669	Durbin Crossing North Amenity	600	7,200	
8496 74 140 1022920	Durbin Crossing North Amenity	420	5,040	
	Contingency	80	960	
	Total	$	1,750	$	21,000	
Security System
Maintenance costs of the security alarms/cameras provided by Dynamic Security.

Managerial
The District is under contract with Vesta Property Services Inc for Management and Administration Services for the Amenity Centers with additional part-time maintenance technician.
Contractor	Monthly	Annual

Staffing
Vesta
$	21,931  $
263,168
The District is under contract with Vesta Property Services Inc. This covers the cost of staffing for Facility Attendants, Pool Maintenance, Janitorial Services, Special Events planning, and Facility monitoring.
Contractor	Monthly	Annual	
Vesta	$	23,484  $	281,809	
Lifeguards
The District is under contract with Amenity Services Group and this is the cost to provide pool attendants (lifeguards) during the operating season for the pool.
Contractor	Monthly	Annual	
Vesta	$	8,428  $	101,135	
Mobile App/Website
Alternative mobile communication of information related to Amenity Facilities for residents and patrons included but not limited to hours of operations, resident programs, special events, and other services for the District. Contracted with Vesta to manage website and maintain services.
Refuse Service
Garbage disposal services for the Amenity Centers provided by GFL Environmental.

Pool Chemicals
The District, through Poolsure, is provided chemicals necessary for the maintenance of the Amenity Center swimming pool.
Contractor	Monthly	Annual	
Poolsure	$	2,890	$	34,680	
Contingency		1,020	
Total	$	2,890	$	35,700	
Special Events
Represents estimated costs for the District to host special events for the community throughout the Fiscal Year.

Holiday Décor
Represents estimated costs for the District to decorate the Amenity center for the holidays.
Pest Control
The District is contracted with Turner Pest Control to provide for pest control services.

Contractor	Monthly	Annual	
Monthly Service	$	550	$	6,600	
Annual Termite Treatment	-	700	
Contingency	58	700	
Total	$	608	$	8,000	
Pressure Washing
The cost of pressure washing District facilities (Amenity Center, entryway features, etc.)

Fitness Equipment Maintenance
The cost of maintenance routine and inceptions of District fitness equipment.

Electric
The cost of electricity provided by JEA for signage lighting and entry feature lighting for the District.

Account #	Description	Monthly	Annual	
22840516	101 Castlegate Ln	$	33	$	396	
79442225	104 Durbin PY N	56	670	
93385371	1049 Longleaf Pine Parkway	118	1,416	
99911097	107 Tollerton Ave	42	504	
89863663	1513 Longleaf Pine Pkwy	40	480	
26895017	16 Cloisterbane Dr Apt LL01	27	324	
22580514	20 Orchid Way Apt IR01	33	396	
99911094	2401 St Johns PY APT SG01	40	480	
13727885	28 Heron Landing Rd Apt SG01	38	126	
89866912	291 Durbin PY N	33	396	
89863016	501 Saddlestone Dr	34	408	
22969723	590 N Durbin Pkwy	34	408	
89863705	694 N Durbin Pkwy	34	408	
24067070	72 Englewood Tr Apt SG01	37	444	
79442208	857 Durbin Py N Apt SG01	33	396	
89315721	861 Durbin PPY N Apt SG01	33	396	
14892379	910 Durbin PY N Apt SG01	33	396	
79447186	94 Staplehurst Dr Apt IR01	33	396	
79447185	95 Woodcross Dr Apt IR01	33	396	
22840515	96 Cresthaven Pl	32	384	
99912413	987 Durbin PY N	32	384	
89865800	997 Lauriston Dr	33	396	
	Total	$	861	$	10,000	
Water & ReUse
Water and re-use water needed for irrigation and maintenance of the common grounds provided by JEA.

Account #	Description	Monthly	Annual	
86131602	102 Durbin PY N	$	4,500	$	54,000	
70115360	102 Merkland Ct	106	1,272	
72360080	1021 Lauriston Dr	284	3,408	
69877485	104 Harbury Dr	103	1,236	
66534516/85979418	105 S Durbin Pkwy	2,044	24,528	
70115339	106 Charmed Pl	103	1,236	
67386400/85979412	109 Islesbrook Pkwy	866	10,392	
68090726/86131627	1090 Durbin PY N	307	3,684	
74704275	116 Averley Wy Apt IR01	154	1,848	
74704274	118 Pineta Wy Apt IR01	159	1,908	
70115336	124 Weathered Oak Ct	141	1,692	
71890295	1244 Leith Hall Dr	547	6,564	
74704249	126 Cantley Wy Apt IR01	168	2,016	
73697024	128 Willow Winds Parkway	361	4,332	
71890305	1305 Fryston St	451	5,412	
71890313	138 Tollerton Ave	105	1,260	
71890303	1386 Fryston St	508	6,096	
	Total	$	10,907	$	130,884	

Expenditures – Field (continued)				
Account #	Description	Monthly	Annual	
	Balance Brought Forward	$	10,907	$	130,884	
68682298	1503 Cullaig Ct.	108	1,296	
74704273	155 Telford Dr Apt IR01	50	606	
71890297	158 Castlegate LA	94	1,132	
75457834	16 Cloisterbane Dr Apt LL01	86	1,028	
71890296	1620 Fenton Av	78	934	
83716990	185 Islesbrook Pkwy	163	1,956	
85563431	2050 Longleaf Pine PY	2,373	28,473	
68682232	240 Tollerton Ave	47	564	
81948581	241 Islesbrook Pkwy Apt IR01	46	552	
67862610	265 Willow Winds Pkwy	259	3,108	
69214857	293 Willow Winds Pkwy	36	432	
82196245	310 N Glen Laurel Dr	78	936	
69877486	358 Willow Winds PKWY	50	600	
72360078	585 Saddlestone Dr	180	2,160	
80532666	594 Saddlestone Dr	151	1,812	
64240486/85979458	606 Longleaf Pine PY	3,015	36,180	
64240480	810 Durbin PY N	5,084	61,008	
87614656	84 Willow Winds PY	88	1,055	
74704276	867 Durbin PY N Apt IR01	168	2,016	
74704251	868 Durbin PY N Apt IR01	50	600	
67386405	89 Heron Landing Rd Apt IR01	744	8,928	
68081639	90 Woodcross Dr	402	4,824	
68081637	91 Staplehurst Dr	470	5,640	
74704265	912 Durbin PY N Apt IR01	75	900	
64240168	96 Cresthaven Place	48	576	
	Contingency	150	1,800	
	Total	$	25,000	$	300,000	
Streetlighting
The District street lighting cost for the community - the amount is based upon the current tariff in effect with JEA.

Account #	Description	Monthly	Annual	
70 watts/254 Units	104 Durbin PY N	$	2,050	$	24,600	
200 watts/4 Units	105 Durbin PY N	66	792	
70 watts/66 Units	128 Willow Winds Pkwy	553	6,636	
28763969	104 Durbin PY N Apt 2	33	396	
200 watts/56 Units	145 S Durbin Pkwy	639	7,663	
70 watts/170 Units	145 S Durbin Pkwy	1,322	15,865	
70 watts/90 Units	145 S Durbin Pkwy	688	8,256	
70 watts/25 Units	16 Cloisterbane Dr	208	2,500	
70 watts/32 Units	16 Cloisterbane Dr	259	3,108	
70 watts/44 Units	89 Heron Landing Rd Apt IR01	352	4,224	
	Contingency	80	960	
	Total	$	6,250	$	75,000	
Lake Maintenance
The District is under contract with Solitude Lake Management LLC for the maintenance of the lakes at Durbin Crossing Community Development District.
Contractor	Monthly	Annual

Landscape Maintenance
Solitude Lake Management LLC
$	4,774  $
57,289
The District is under contract with Yellostone for maintenance of the common areas in the District.
Contractor	Monthly	Annual	
Yellowstone	$	48,261  $	579,135	
Landscape Contingency
A provision for additional landscape features or for repair of existing landscaping.
Mulch
Represents estimated costs for mulch applications around common areas in the District.

Sod/Irrigation Replacement
Represents estimated costs for sod replacement around common areas in the District.
Islesbrook Rd Sod Replacement
Represents estimated costs for sod replacement along Islesbrook Rd.
Fuel
Fuel purchases for maintenance equipment.
Irrigation Repairs
The cost of miscellaneous irrigation repairs and maintenance incurred.
Approved Budget
Debt Service Series 2017-1 and 2 Special Assessment Refunding Bonds

REVENUES:

Special Assessments - Tax Roll	$	3,054,876	$	3,070,639	$	-	$	3,070,639	$	3,054,876						
Interest Earnings	5,000	124,273	10,000	134,273	20,000						
Carry Forward Surplus (1)	1,029,219	1,088,959	-	1,088,959	1,252,781						
TOTAL REVENUES	$ 4,089,095	$ 4,283,872	$	10,000	$  4,293,872	$ 4,327,657						

EXPENDITURES:											
Series 2017A-1											
Interest - 11/1	$	513,416	$	513,416	$	-	$	513,416	$	488,375						
Principal Prepayment - 11/1	-	10,000	-	10,000	-						
Interest - 5/1	513,416	513,256	-	513,256	488,375						
Principal - 5/1	1,645,000	1,645,000	-	1,645,000	1,695,000						
Principal Prepayment - 5/1	-	10,000	-	10,000	-						
Series 2017A-2											
Interest - 11/1	84,788	84,788	-	84,788	79,994						
Principal Prepayment - 11/1	-	5,000	-	5,000	-						
Interest - 5/1	84,788	84,631	-	84,631	79,994						
Principal - 5/1	165,000	165,000	-	165,000	175,000						
Principal Prepayment - 5/1	-	10,000	-	10,000	-						
TOTAL EXPENDITURES	$ 3,006,406	$ 3,041,091	$	-	$  3,041,091	$ 3,006,738						

Other Sources/(Uses)											

Interfund transfer In/(Out)	
$	
-	
$	
-	
$	
-	
$	
-	
$	
-	
TOTAL OTHER SOURCES/(USES)	$	-	$	-	$	-	$	-	$	-						

TOTAL EXPENDITURES	$ 3,006,406	$ 3,041,091	$	-	$  3,041,091	$ 3,006,738	
						
EXCESS REVENUES (EXPENDITURES)	$ 1,082,689	$ 1,242,781	$	10,000	$  1,252,781	$ 1,320,919	

(1) Carry Forward is Net of Reserve Requirement
Interest Due 11/1/26 Interest Due 11/1/26
$	461,891
75,400
 $	537,291 
AMORTIZATION SCHEDULE
Debt Service Series 2017-1 Special Assessment Refunding Bonds

Period	Outstanding Balance	Coupons	Principal		Interest	Annual Debt Service	
							
11/01/25	$	25,195,000		-	$	488,375	$	488,375	
05/01/26	25,195,000	3.125%	1,695,000		488,375		
11/01/26	23,500,000		-		461,891	2,645,265.63	
05/01/27	23,500,000	3.250%	1,750,000		461,891		
11/01/27	21,750,000		-		433,453	2,645,343.75	
05/01/28	21,750,000	3.375%	1,805,000		433,453		
11/01/28	19,945,000		-		402,994	2,641,446.88	
05/01/29	19,945,000	3.375%	1,870,000		402,994		
11/01/29	18,075,000		-		371,438	2,644,431.25	
05/01/30	18,075,000	3.500%	1,935,000		371,438		
11/01/30	16,140,000		-		337,575	2,644,012.50	
05/01/31	16,140,000	5.000%	1,995,000		337,575		
11/01/31	14,145,000		-		287,700	2,620,275.00	
05/01/32	14,145,000	5.000%	2,095,000		287,700		
11/01/32	12,050,000		-		235,325	2,618,025.00	
05/01/33	12,050,000	3.750%	2,235,000		235,325		
11/01/33	9,815,000		-		193,419	2,663,743.75	
05/01/34	9,815,000	3.750%	2,305,000		193,419		
11/01/34	7,510,000		-		150,200	2,648,618.75	
05/01/35	7,510,000	4.000%	2,405,000		150,200		
11/01/35	5,105,000		-		102,100	2,657,300.00	
05/01/36	5,105,000	4.000%	2,500,000		102,100		
11/01/36	2,605,000		-		52,100	2,654,200.00	
05/01/37	2,605,000	4.000%	2,605,000		52,100	2,657,100.00	
Total			$	25,195,000	$	7,033,138	$	32,228,138	

AMORTIZATION SCHEDULE
Debt Service Series 2017-2 Special Assessment Refunding Bonds (combined)

11/01/25	$	2,855,000	-	$	79,994	$	79,994				
05/01/26	2,855,000		175,000		79,994		-	
11/01/26	2,680,000		-		75,400		330,394	
05/01/27	2,680,000		180,000		75,400		-	
11/01/27	2,500,000		-		70,681		326,081	
05/01/28	2,500,000		195,000		70,681		-	
11/01/28	2,305,000		-		65,169		330,850	
05/01/29	2,305,000		205,000		65,169		-	
11/01/29	2,100,000		-		59,381		329,550	
05/01/30	2,100,000		215,000		59,381		-	
11/01/30	1,885,000		-		53,300		327,681	
05/01/31	1,885,000		225,000		53,300		-	
11/01/31	1,660,000		-		46,944		325,244	
05/01/32	1,660,000		240,000		46,944		-	
11/01/32	1,420,000		-		40,156		327,100	
05/01/33	1,420,000		255,000		40,156		-	
11/01/33	1,165,000		-		32,938		328,094	
05/01/34	1,165,000		270,000		32,938		-	
11/01/34	895,000		-		25,306		328,244	
05/01/35	895,000		285,000		25,306		-	
11/01/35	610,000		-		17,244		327,550	
05/01/36	610,000		305,000		17,244		-	
11/01/36	305,000		-		8,613		330,856	
05/01/37	305,000		305,000		8,613		313,613	
Total		$	2,855,000	$	1,150,250	$	4,005,250	

Page 11
Approved Budget Capital Reserve Fund

Description	FY 2025	7/31/25		2 Months		9/30/25	FY 2026	
REVENUES:						
Miscellaneous Revenue/Interest Income	$	24,333	$	41,501	$	2,500	$	44,001	$	32,075	
Capital Reserve Funding	221,309	-	221,309	221,309	-	
Litigation Settlement	-	-	300,000	300,000	-	
Carry Forward Balance	1,243,030	1,289,984	-	1,289,984	1,425,358	
TOTAL REVENUES	$ 1,488,672	$ 1,331,485	$	523,809	$ 1,855,294	$ 1,457,433	

EXPENDITURES:						
Capital Outlay	$	150,000	$	281,704	$	20,000	$	301,704	$	200,000	
Repair and Replacement	23,881	79,848	15,000	94,848	100,000	
Irrigation Enhancement	-	-	-	-	43,487	
Bollard/Rope Replacement	-	-	-	-	50,000	
Exterior Door Enhancement	-	-	-	-	90,000	
Other Current Charges	-	33,384	-	33,384	20,000	
TOTAL EXPENDITURES	$	173,881	$	394,936	$	35,000	$	429,936	$	503,487	

Other Sources/(Uses)						

Transfer in/(Out)	$	-	
$	-	
$	-	
$	-	
$	-		
TOTAL OTHER SOURCES/(USES)	$	-	$	-	$	-	$	-	$	-	
						
TOTAL EXPENDITURES	$	173,881	$	394,936	$	35,000	$	429,936	$	503,487	
						
EXCESS REVENUES (EXPENDITURES)	$ 1,314,791	$	936,549	$	488,809	$ 1,425,358	$	953,946	
Non-Ad Valorem Assessments Comparison 2025-2026

Neighborhood	O&M Units	
Annual Maintenance Assessments				
	
FY 2026	
FY 2025	
Increase/ (decrease)			

80'-83'	

339	

$1,885.53	

$1,707.90	

$177.63	

10.40%	
70'-73'	319	$1,662.49	$1,505.87	$156.62	10.40%	
63'	482	$1,462.19	$1,324.44	$137.75	10.40%	
53'	468	$1,230.10	$1,114.21	$115.88	10.40%	
43'	206	$1,045.58	$947.08	$98.50	10.40%	
Town Homes	235	$774.96	$701.95	$73.01	10.40%	
Town Homes DR	275	$774.96	$701.95	$73.01	10.40%	
Commercial/Retail/Office	144,153	$0.62	$0.56	$0.06	10.40%	
Total	146,477					

EIGHTH ORDER OF BUSINESS
RESOLUTION 2025-06
[FY 2026 ASSESSMENT RESOLUTION]

A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE DURBIN CROSSING COMMUNITY DEVELOPMENT DISTRICT PROVIDING FOR FUNDING FOR THE FY 2026 ADOPTED BUDGET(S); PROVIDING FOR THE COLLECTION AND ENFORCEMENT OF SPECIAL ASSESSMENTS, INCLUDING BUT NOT LIMITED TO PENALTIES AND INTEREST THEREON; CERTIFYING AN ASSESSMENT ROLL; PROVIDING FOR AMENDMENTS TO THE ASSESSMENT ROLL; PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the Durbin Crossing Community Development District (“District”) is a local unit of special-purpose government established pursuant to Chapter 190, Florida Statutes, for the purpose of providing, operaAng and maintaining infrastructure improvements, faciliAes and services to the lands within the District, located in St. Johns County, Florida (“County”); and

WHEREAS, the District has constructed or acquired various infrastructure improvements and provides certain services in accordance with the District’s adopted capital improvement plan and Chapter 190, Florida Statutes; and

WHEREAS, for the ﬁscal year beginning October 1, 2025, and ending September 30, 2026 (“FY 2026”), the Board of Supervisors (“Board”) of the District has determined to undertake various operaAons and maintenance and other acAviAes described in the District’s budget (“Adopted Budget”), aRached hereto as Exhibit A; and

WHEREAS, pursuant to Chapter 190, Florida Statutes, the District may fund the Adopted Budget through the levy and imposiAon of special assessments on beneﬁRed lands within the District and, regardless of the imposiAon method uAlized by the District, under Florida law the District may collect such assessments by direct bill, tax roll, or in accordance with other collecAon measures provided by law; and
WHEREAS, in order to fund the District’s Adopted Budget, the District’s Board now desires to adopt this ResoluAon seWng forth the means by which the District intends to fund its Adopted Budget.

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE DURBIN CROSSING COMMUNITY DEVELOPMENT DISTRICT:

	1.	FUNDING. The District’s Board hereby authorizes the funding mechanisms for the Adopted Budget as provided further herein and as indicated in the Adopted Budget aRached hereto as Exhibit A and the assessment roll aRached hereto as Exhibit B (“Assessment Roll”).

	1.	OPERATIONS AND MAINTENANCE ASSESSMENTS.

	a.	Beneﬁt Findings. The provision of the services, faciliAes, and operaAons as described in Exhibit A confers a special and peculiar beneﬁt to the lands within the District, which beneﬁt exceeds or equals the cost of the assessments. The allocaAon of the assessments to the specially beneﬁRed lands is shown in Exhibit A and Exhibit B and is hereby found to be fair and reasonable.
	b.	O&M Assessment Imposi[on. Pursuant to Chapter 190, Florida Statutes, a special assessment for operaAons and maintenance (“O&M Assessment(s)”) is hereby levied and imposed on beneﬁRed lands within the District and in accordance with Exhibit A and Exhibit B. The lien of the O&M Assessments imposed and levied by this ResoluAon shall be eﬀecAve upon passage of this ResoluAon.

	a.	Maximum Rate. Pursuant to SecAon 197.3632(4), Florida Statutes, the lien amount shall serve as the “maximum rate” authorized by law for operaAon and maintenance assessments.

	1.	DEBT SERVICE SPECIAL ASSESSMENTS. The District’s Board hereby cerAﬁes for collecAon the FY 2026 installment of the District’s previously levied debt service special assessments (“Debt Assessments,” and together with the O&M Assessments, the “Assessments”) in accordance with this ResoluAon and as further set forth in Exhibit A and Exhibit B, and hereby directs District staﬀ to aﬀect the collecAon of the same.

	1.	COLLECTION AND ENFORCEMENT; PENALTIES; INTEREST.  Pursuant to Chapter 190,
Florida Statutes, the District is authorized to collect and enforce the Assessments as set forth below.

	a.	Tax Roll Assessments. To the extent indicated in Exhibit A and Exhibit B, those certain O&M Assessments (if any) and/or Debt Assessments (if any) imposed on the “Tax Roll Property” idenAﬁed in Exhibit B shall be collected by the County Tax Collector at the same Ame and in the same manner as County property taxes in accordance with Chapter 197, Florida Statutes (“Uniform Method”). That porAon of the Assessment Roll which includes the Tax Roll Property is hereby cerAﬁed to the County Tax Collector and shall be collected by the County Tax Collector in the same manner and Ame as County property taxes. The District’s Board ﬁnds and determines that such collecAon method is an eﬃcient method of collecAon for the Tax Roll Property.
	b.	Future Collec[on Methods. The District’s decision to collect Assessments by any parAcular method – e.g., on the tax roll or by direct bill – does not mean that such method will be used to collect special assessments in future years, and the District reserves the right in its sole discreAon to select collecAon methods in any given year, regardless of past pracAces.

	1.	ASSESSMENT ROLL; AMENDMENTS. The Assessment Roll, aRached hereto as Exhibit B, is hereby cerAﬁed for collecAon. The Assessment Roll shall be collected pursuant to the collecAon methods provided above. The proceeds therefrom shall be paid to the District. The District Manager shall keep apprised of all updates made to the County property roll by the Property Appraiser acer the date of this ResoluAon and shall amend the Assessment Roll in accordance with any such updates, for such Ame as authorized by Florida law, to the County property roll.

	1.	SEVERABILITY. The invalidity or unenforceability of any one or more provisions of this ResoluAon shall not aﬀect the validity or enforceability of the remaining porAons of this ResoluAon, or any part thereof.
	2.	EFFECTIVE DATE. This ResoluAon shall take eﬀect upon the passage and adopAon of this ResoluAon by the Board.

PASSED AND ADOPTED THIS 25TH DAY OF AUGUST, 2025.

ATTEST:	DURBIN CROSSING COMMUNITY
DEVELOPMENT DISTRICT

Secretary / Assistant Secretary
By:	 Its:	

Exhibit A:	Adopted Budget
Exhibit B:	Assessment Roll
Exhibit A
Adopted Budget
Exhibit B
Assessment Roll

NINTH ORDER OF BUSINESS

A.

Durbin Crossing CDD St. Johns, Florida

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Table of Contents

3	Introduction
Purpose of a Reserve Study
	8.	Services Offered

	8.	Scope of Work

	8.	Terms of Service

13  Contact Us
About Community Advisors
Established in 2009, Community Advisors, based in Jacksonville, Florida, specializes in capital reserve planning and property inspections across the Southern and Mid-Atlantic States. With over 1,000 completed studies, we serve a wide range of properties, including homeowners associations, condominiums, CDD’s, schools, and commercial buildings.

Our Commitment

We provide long-term financial planning to minimize the risk of special assessments and deferred maintenance, helping to protect property values.

Why Choose Us?

Using advanced software, we deliver clear, customized reports with various funding methods. As experienced builders, we understand construction and maintenance needs, ensuring you’re fully prepared to protect your investment.

Our Partnerships

We’re proud members of the Association of Professional Reserve Analysts (APRA), Community Associations Institute (CAI), and the Association of Construction Inspectors (ACI), demonstrating our commitment to industry standards.

Mission and Vision

Mission
Develop a solid relationship with our clients that provides guidance on property maintenance, repair and capital replacements to insure stable and effective reserve funds are available when needed.
Vision
Our forward thinking approach keeps assessments moderate, maintains property values and avoids special assessments or loans.

Community Development Districts
Tolomato, (Nocatee) Amelia Concourse Tisons Landing Amelia Walk
South Village Sampson Creek Middle Village Ridgewood Trails Glen St. Johns Bartram Springs Bainbridge
Parkland Preserve Cross Creek
Six Mile Creek Dunes Utility Double Branch
Pine Ridge Plantation Brandy Creek Turnbull Creek Arlington Ridge Magnolia West
Rivers Edge Aberdeen Durbin Crossing St. Johns Forrest Bannon Lakes Deer Run
Trails Southaven Madeira Beach Armstrong
Communities
Hammock Dunes Communities Queens Harbour - Jacksonville, FL The Georgia Club - Statham, GA Corolla Light POA - Corolla, NC
The Landings - Skidaway Island, GA
Beresford Hall Assembly - North Charleston, SC Cumberland Harbour - St. Mary’s, GA
Villas of Nocatee - Jacksonville, Fl Vizcaya HOA - Jacksonville, FL Cimarrone POA - St. Johns, FL
Deercreek Country Club - Jacksonville, FL Deerwood Country Club - Jacksonville, FL Coastal Oaks - Ponte Vedra, FL
Preserve at Summer Beach - Fernandina Bch, FL Amelia Park Neighborhood - Fernandina Bch, FL Amelia Oaks - Fernandina Beach, FL
Coastal Oaks Amelia - Fernandina Beach, FL Oyster Bay POA - Fernandina, FL
Oyster Bay Yacht Club - Fernandina, FL Ocean Breeze HOA - Fernandina Beach, FL
The Enclave at Summer Beach - Fernandina Beach, FL RiverPlace at Summer Beach - Fernandina Beach, FL Amelia National - Fernandina, FL

Condominiums
Carlton Dunes - Amelia Island, FL Spyglass Villas - Amelia Island, FL Ocean Club Villas - Amelia Island, FL Sand Dollar Condo - Amelia Island, FL Captain’s Court - Amelia Island, FL Dunes Club Villas - Amelia Island, FL Villas at Summer Bch - Amelia Island, Fl Beachwood Villas - Amelia Island, FL Coastal Cottages - Amelia Island, FL Harrison Cove - Amelia Island, FL Marina San Pablo - Jacksonville, FL Laterra at World Golf - St. Augustine, FL Surf Club III - Palm Coast, FL

The Peninsula - Jacksonville, FL
The Plaza at Berkman Plaza - Jacksonville, FL 1661 Riverside - Jacksonville, FL
Seascape - Jacksonville Beach, FL Southshore Condominium - Jacksonville Beach, FL
Ocean Villas at Serenata Beach - St. Augustine, FL Watermark - Jacksonville Beach, FL
Oceanic Condominium - Jacksonville Beach, FL Ocean 14 Condominium - Jacksonville Beach, FL Serena Point Condominium - Jacksonville Beach, FL Oceania Condominium - Jacksonville Beach, FL Cumberland On Church - Nashville, TN

Active Adult Communities
Del Webb Ponte Vedra - Ponte Vedra, FL Stone Creek by Del Webb - Ocala, FL Villages of Seloy - St. Augustine, FL
Cascades at World Golf Village - St. Augustine, FL The Haven at New Riverside – Bluffton, SC Artisan Lakes – Jacksonville, FL

Religious/Schools
St. Mark’s Episcopal Church - Brunswick, GA Memorial Presbyterian - St. Augustine, FL Grace Mem. Presbyterian - St. Augustine, FL Trinity Episcopal Church - St. Augustine, FL St. Mark’s Towers - Brunswick, GA
Isle of Faith Methodist - Jacksonville, FL Deermeadows Baptist - Jacksonville, FL Frederica Academy - St. Simons Island, GA Fishburne Military School - Waynesboro, VA The Greenwood School - Jacksonville, FL
PURPOSE OF A RESERVE
STUDY

A Reserve Study Consists of:

Physical Analysis
Onsite evaluation of all components owned or maintained by the Association/District ( roofs, streets, pools, Etc.) to determine component quantity, condition and remaining life. Our years of experience are critical for this step!

Financial Analysis
Creates a long-term plan that provides adequate funding for all reserve component with as moderate contributions as possible.

Following the Plan
Your report is easy to read with a detailed inventory of your major components that we verify with you. This maintains a historic record of replacements that tracks cost and facilitates report updates. We are available to review the report and address any concerns.

	Level I
Full Reserve Study		Level II
Reserve Study Update		Level III
Financial Update		Structural Integrity Reserve Study (SIRS)	
								
Field Observations								
Vist Your Community	
		
		No		
	
Meet Board of Directors/Manager	

Available		
	
Observe Association Assets	

N/A		Specific Components	

Quantify Components	
		Completed in Original Report		Completed in Original Report		Specific Components	
Establish Compoment Inventory	
		Completed in Original Report		Completed in Original Report		
Specific Components	
Determine Component Condition/Remaining Life	

Based on Association Input		
Specific Components	
								
Report Generation								
Apply Component Life Projections	
Typical For Location		
Typical For Location		
Typical For Location		
Typical For Location	
Use Local Replacement Cost	Local Vendor Cost		Local Vendor Cost		Local Vendor Cost		Local Vendor Cost	
General Remaining Life Projections	
Based on Experience		
Based on Experience		
Based on Experience		
Based on Experience	

Test Various Funding Plans	Cash Flow or Component		Cash Flow or Component		Cash Flow or Component		Cash Flow or Component	
Funding Plan	Custom Made		Custom Made		Custom Made		Custom Made	
								
Data Output								
Provide Custom Funding Plan								
Include Various Charts								
Easy to Read Format								
Photos of Major Components								
Report Delivered In PDF File								
CAI & APRA Standards Followed							
Florida Statute Requirements	
								
Support								
Meeting	to	Review	Report Subject to Availability					
			
Phone/Video Support available								
A Report Revision Included								
Your Report Stored in Our Data Base								
24/7 Support								
SCOPE OF WORK

August 7, 2025

Durbin Crossing CDD
145 South Durbin Parkway St. Johns, Florida 32259

District Supervisors

Our scope of work includes a site visit to produce a new or Level I Full Reserve Study. Component included are: Parking lots, curbs. walks; landscape/irrigation components; stormwater system; signage; fencing, gates, access control; Amenity center roofs/exteriors, interior finishes, equipment; sport courts; swimming pool, furniture, filtration system; playgrounds/equipment; basketball court; site lighting; other components identified during site visit.

Charles R. Sheppard RS PRA CCI
President & Reserve Analyst

	A.	Physical Analysis
The site visit includes meeting with your representative to discuss any maintenance or operational concerns. We observe major components to determine quantity, age, condition and remaining useful life. Quantities are determined by field measurement and internet measurement tools or aerial measurement services.
Building walls, trim and other features are observed from ground level. Flat roofs are observed only if safe fixed stair access is available. Pitched roofs are observed from ground level. Building Systems are not operated.
Underground components or utility lines are not evaluated, however, allowances for replacement can be included. Upon completion of the site visit, an inventory of major components is established which includes quantity, replacement cost and remaining useful life. We recommend you review this information and provide historical costs and previous replacement time for any components.
CA assumes the accuracy of any information and data that you provide, without CA performing any independent verification of the information and data provided.
You agree to provide CA with all available documents and information, including but not limited to, historical and financial information, the governing documents, and any other information requested and deemed necessary to complete the inspection and report of your property. You also agree to provide CA with access to all common areas of the property.
	A.	Financial Analysis
A review of your current funding plan is completed to determine fund status and performance. We provide a funding plan using the Cash Flow Method (pooled cash) with a funding goal of adequate funding which keeps reserves above a percent funded or balance threshold level. If component funding (line item) is used, then full funding is the funding goal.
	A.	Your Reserve Study Includes
Executive summary with current funding status, fund balances and assumptions.
Cash Flow includes a 30-Year cash flow projection or a one-year component funding projection. Inventory of major components with replacement cost, useful and remaining life projections.
Various charts and photographs of major components.
Completed Report is sent via email in a PDF file. Printed & bound copies available at additional cost.
CA’s report contains opinions of estimated replacement costs or deferred maintenance expenses and remaining useful lives, which are neither a guarantee of the actual costs or expenses of replacement or deferred maintenance nor a guarantee of remaining useful lives of any property element.
Your use of the report issued is limited to only its stated purposes. You acknowledge that CA is the exclusive owner of all intellectual property rights in and relating to its report. You hereby acknowledge that any use or reliance by you on the report for any unauthorized purpose is at your own risk and that you will be liable for the consequences of any unauthorized use or distribution of the report. Use or possession of the report by any unauthorized third party is prohibited. You may show the report in its entirety to the following third parties: members of your organization (including your directors, officers, members, tenants and prospective purchasers), your accountants, attorneys, financial institutions and property managers who need to review the information contained herein, and any other third party who has a right to inspect the report under applicable law including, but not limited, to any government entity or agency, or any utility companies. Without the written consent of CA, you shall not disclose the report to any other third party. By engaging our services, you agree that the report contains intellectual property developed and owned solely by CA and agree that you will not reproduce or distribute the report to any party that conducts reserve studies.

	A.	Payment Agreement and Terms
One revision with limited adjustments is included for your report after your review within 30 days of issue. Additional revisions are invoiced for $350.00 per issue. One site visit with a meeting is included. Additional site visits are invoiced at $500.00 plus travel expenses each.
To maintain excellent customer service and the requested delivery schedules CA asks that your acceptance of this proposal is made within 30 days. Signed proposals received after 30 days are subject to revision of delivery time and cost. If indicated a deposit fee may be required with the signed agreement to place your project in our production schedule and begin your study. A progress payment may be requested upon completion of the site visit depending on the size of the project. The remaining fee is due on receipt of the report. Payments not received 30 days after the invoice date are assessed at 1.5% interest per month. After 90 days have passed, due payments will be subject to additional charges for collection including attorney fees and other reasonable costs incurred by CA. Returned checks will be invoiced at $25.00 each.
CA’s financial analysis is based on information provided by you, which CA assumes is accurate. Your report is a guide to be used for future capital component replacement planning, not a complete property inspection analysis.

	A.	Additional Terms
CA performs its services as an independent contractor in accordance with its professional practice standards and its compensation is not contingent upon its conclusions.
CA cannot and shall not provide an opinion on, nor is CA responsible for, your property’s conformity to specific governmental code requirements for fire, building, earthquake, occupancy or otherwise.
CA is not responsible for any conditions that have changed, or changes to your property, between the time of its inspection and the issuance of its report.
CA does not investigate, nor assume any responsibility for, any existence or impact of any hazardous materials or structural defects that are latent or hidden defects that may or may not be present on or within your property.
Except to the extent resulting from CA’s willful misconduct in connection with the performance of its obligations under this Agreement, you agree to indemnify, defend, and hold Community Advisors, LLC and its affiliates, officers, managers, employees, agents, successors and assigns (each, an “CA Party”) harmless from and against (and promptly reimburse each CA Party for) any and all losses, claims, actions, demands, judgments, orders, damages, expenses or liabilities, including, without limitation, reasonable attorneys' fees, asserted against or to which any CA Party may become subject in connection with this engagement, including, without limitation, as a result of any false, misleading or incomplete information which CA relied upon that was supplied by you or others under your direction, or which may result from any improper use or reliance on CA’s report by you or third parties under your control or direction or to whom you provided such report.
THE MAXIMUM LIABILITY (IF ANY) OF COMMUNITY ADVISORS, LLC WITH RESPECT TO THIS AGREEMENT AND COMMUNITY ADVISOR, LLC’S OBLIGATIONS HEREUNDER IS LIMITED TO THE AMOUNT OF FEES ACTUALLY RECEIVED BY COMMUNITY ADVISORS, LLC FROM YOU FOR THE SERVICES AND REPORT PERFORMED BY COMMUNITY ADVISORS, LLC AT YOUR PROPERTY UNDER THIS AGREEMENT, WHETHER ARISING IN CONTRACT, TORT (INCLUDING NEGLIGENCE), STRICT LIABILITY OR OTHERWISE. NOTWITHSTANDING ANY OTHER PROVISION IN THIS AGREEMENT TO THE CONTRARY, YOU AGREE THAT COMMUNITY ADVISORS, LLC SHALL NOT BE LIABLE FOR ANY GENERAL, DIRECT, SPECIAL, EXEMPLARY, PUNITIVE, INCIDENTAL OR CONSEQUENTIAL DAMAGES.
CA disclaims all representations and warranties whatsoever, express or implied or of any nature, with regard to the services and its report, including without limitation, merchantability or fitness for a particular purpose.
This Agreement shall be governed in all respects by the laws of the state of Florida. Both Parties consent to jurisdiction under the state and federal courts within Duval County, Florida, and the prevailing party shall be entitled to recover all cost, fees, and expenses incurred in such action from the other party.

Waiver of Jury Trial. The Parties knowingly and intentionally, irrevocably and unconditionally, waive any and all right to a trial by jury in any litigation arising out of or concerning this Agreement.
Should any portion of this Agreement be deemed unenforceable by a court of competent jurisdiction, the remaining portions shall remain unaffected and be interpreted as if such unenforceable portions were initially deleted.
If CA is ever, at any time in the future, called and/or required to be a witness; to answer discovery in any formal legal action; to provide deposition testimony; to provide testimony at trial; to make any filings in a legal proceeding; to provide information, respond in writing, or to communicate formally with any governmental entity or judicial forum; to participate in any mediation or arbitration; or to otherwise participate in any legal proceeding due to CA’s services and/or written reports provided to you, then you agree to reimburse CA for its time at a rate of $200.00 per hour for each hour that CA, including any employees, must dedicate to such matter, issue, or event. CA will provide you with an invoice for its time dedicated to such matter, issue, or event, and payment is due from you 30 days after the invoice date. Payments not received 30 days after the invoice date are assessed 1.5% interest per month. After 90 days have passed, due payments will be subject to additional charges for collection including attorney fees and other reasonable costs incurred by CA. Returned checks will be invoiced at $25.00 each.
This Agreement constitutes the entire agreement of the Parties with respect to the scope of work and supersedes all prior agreements, both written or oral, made or entered into by the Parties. Neither party has relied upon any representation not contained in this Agreement. This Agreement may not be amended or modified in any way except by an instrument in writing executed by each party.
This Agreement is not assignable by either party.
Neither party is liable to the other for any failure to perform due to causes beyond its reasonable control including, but not limited to, acts of God, acts of civil authorities, acts of military authorities, riots, acts of nature and natural disasters, embargo, fire, flood, pandemic and other acts which may be due to unforeseen circumstances, provided, however, that you shall not be relieved from your obligations to make any payment(s) to CA when due hereunder. This Agreement is made solely and specifically between, and for the benefit of, the Parties hereto, and no other person shall have any rights, interest or claims hereunder or be entitled to any benefits under or on account of this Agreement as a third-party beneficiary or otherwise. You hereby for yourself and other parties claiming under you, release and discharge CA from and against all claims arising from the hazards covered by your insurance, it being expressly agreed and understood that no insurance company or insurer will have any right of subrogation against CA.
This Agreement may be executed in one or more counterparts, each of which shall be deemed an original and all of which together will constitute one and the same instrument. Facsimile, e-mail, or other electronic transmission and electronic signatures are acceptable to bind the Parties.

This Agreement for consulting services is accepted on the below-listed date and by your signature below

Professional Fee:
$3,800.00
Deposit Required:
N/A

Name Of District: 	

Authorized Signature: 	Title: 	

Printed Name: 	Date: 	

Phone Number: 		Email: 	
Lets Partner!

Established in 2009

Charlie Sheppard PRA, RS, CCI CSheppard@communityadvisors.com 904-303-3275

B.

Property Wellness
Reserve Study Program Proposal Level I Reserve Study
Durbin Crossing Community Development District
St. Johns, FL
Michael Silvares, Account Specialist (813) 536-7198
michael@reserveadvisors.com

Reserve Advisors
Your Property Wellness Consultants

Our Property Wellness Reserve Study Program
Your home is the most expensive personal property you will ever own. The responsibility for preserving its value reaches beyond your home to include the spaces you share with your neighbors. Structures, systems, streets and amenities must be maintained to protect the value of your investment. But the required responsibility often stretches beyond individual knowledge and expertise. That’s why associations turn to Reserve Advisors. As your property wellness consultants, our reserve study helps associations understand their assets, expected lifespans, and both the budgets and maintenance needed to keep them in great working order.

A Proactive Property Wellness Program
Our engineers provide a thorough evaluation of your property and shared assets, and create a strong, informed plan to maximize your community’s physical and financial wellness for the long haul. Because proactive care ensures that your shared property is cared for the way you would care for your home. We have been helping communities thrive for over 30 years. But the job we are obsessed with is making sure you and your neighbors have what you need to protect your property today and prevent costly and avoidable repairs tomorrow. It is the best way to care for the place that makes you feel welcome, safe, secure and proud.

Helping Communities Thrive for Over 30 Years

With a team of 60+ engineers whose engineering backgrounds include civil, structural, mechanical, and more, we have over 350 years of combined experience conducting reserve studies for common interest realty associations nationwide. Our service area is one of the largest in the industry, and we pride ourselves on delivering unbiased recommendations that give communities the plans they need to ensure the future well-being of the property.

Industry Leadership

We were instrumental in pioneering the Community Association Institute's (CAI) Reserve Study Standards, and were influential in revising these standards in 2023 through our participation in an industry task force. This diverse group included reserve specialists, professional managers, community board members, attorneys, and accountants. Additionally, we continue to shape best practices in the field through active involvement with the Foundation for Community Association Research (FCAR), including chairing the Reserve Study Best Practices Report.

As a national member of CAI, we are actively involved in over 30 chapters nationwide, regularly supporting the organization's members through structured education, speaking engagements, and publications for managers and board members. Our leadership team members, Michelle Baldry and Matt Kuisle, are board members of FCAR and CAI, respectively. In addition to complying with legislative requirements specific to reserve studies, we are compliant with and/or accredited by:

	•	Association of Professional Reserve Analysts (APRA)
	•	Community Associations Institute (CAI)
	•	American Institute of Certified Public Accountants (AICPA)

Your Trusted Neighborhood Partner

Hear What Our Clients Say

"Lisa Pham was amazing to work with throughout the reserve study process. She has been quick to respond to any and all questions our Board of Directors had, and her in-depth answers were well received by our Unit Owners during our monthly board meeting. Lisa's presentation exceeded our expectations, and we look forward to working with her again in the future."
Afsheen Awan, General Manager
Lexington Square Condominiums
"I greatly appreciated Reserve Advisors' level of engagement with our HOA officers throughout the entire process from our initial meeting, through their site visit and the publication of our study. Fred was very thorough and detailed and he addressed all our concerns and issues as well as presented solid, realistic, and executable recommendations."
James Holland, Vice President & Treasurer
Fallstone of Alexandria Homeowners Association

Level I Full Reserve Study

We are proposing a Level I Full Reserve Study. This service involves developing a component list and quantification of each item - a crucial aspect often overlooked by unqualified providers. This service is suitable for communities that have never undergone a reserve study, as well as those contemplating a change in reserve study providers. Conducting a Level I Reserve Study allows us to not only verify the accuracy of the component inventory and related quantities/measurements with certainty - the foundation of any reserve study - but to also present capital planning recommendations with unwavering confidence.

Property Wellness Reserve Study Program

Reserve Advisors will perform a Level I Reserve Study in accordance with Community Associations Institute (CAI) National Reserve Study Standards. Your reserve study is comprised of the following:
Physical Analysis: The reserve study consultant will develop a detailed list of reserve components, also known as a component inventory, and related quantities for each. We will complete a condition assessment or physical evaluation for each reserve component and the current condition of each will be documented with photographs. Life and cost estimates will be performed to determine estimated useful lives, remaining useful lives and current cost of repair or replacement.

Financial Analysis: The reserve study consultant will identify the current reserve fund status in terms of cash value and prepare a customized funding plan. The funding plan outlines recommended annual reserve contributions to offset the future cost of capital projects over the next 30 years.

Property Description
Durbin Crossing Community Development District comprises 2,500 units within 2 buildings. We've identified and will include the following reserve components:

Access Drives, Parking Areas, and/or Driveways, Irrigation System, Monuments, Landscaping, Signage, Perimeter Walls/Fences, Post or Pole Lights, Retaining Walls, Sport Court(s), Playground(s), Clubhouse(s), Fitness Room(s), Meeting Room(s), Party Room(s), Pool(s) including Fence, Deck, Mechanicals, etc., and other property specifically identified that you’d like us to include.

Scope of work includes all property owned-in-common as defined in your association’s declaration and other property specifically identified that you’d like us to include.

Key Elements of Your Property Wellness Reserve Study Program

Reserve Advisors' Exclusive Tools
Reserve Advisors’ exclusive tools allow you to make informed decisions to maintain your association’s long- term physical and financial health.

Reserve Expenditures
View your community’s entire schedule of prioritized expenditures for the next 30 years on one easy-to-read spreadsheet.

Funding Plan
Establishes the most stable and equitable recommended
annual reserve contributions necessary to meet your future project needs.

Reserve Funding Graph
Highlights your community’s current financial health and provides visibility to your projected cash flow over the next 30 years.

Component Specific Details
Including photographic documentation of conditions, project specific best practices outlining the scope of future projects, and preventative maintenance activities to maximize component useful lives.

Excel Spreadsheets
Empowering you to make more informed decisions by adjusting project schedules, future costs, and annual contributions in real time.

For Confidence in All Decisions

Personalized Experience Guarantee
As your trusted advisor, we are committed to providing clarity on the true cost of property ownership through a comprehensive
capital planning solution and unmatched advisory services. If the experience we provide fails to live up to your expectations, contact us at any time for a refund.

Your property is your biggest investment. Here’s why we’re the right partner to protect it.

Full Engagement
It’s our job to understand your specific concerns and to discuss your priorities in order to ensure your experience exceeds expectations.
Detailed Understanding
We will do whatever it takes to ensure you have complete confidence in interpreting and putting into practice our findings and recommendations.
Ongoing Support
Unlike other firms, we provide current and future boards with additional insight, availability to answer questions and guidance well beyond report delivery.

The Time to Protect Your Property's Long-Term Health is Now
This proposal, dated 8/6/2025, for a Reserve Study, is valid for 90 days.

To Start Your Property Wellness Reserve Study Program Today:
	1.	Select the service options below to confirm scope of engagement

Service	Price	
Reserve Study (Level I)
This service includes a pre-project meeting to discuss your unique needs and priorities with our engineer. You'll receive: 1) a PDF report with 30-year expenditure and funding plan tables, 2) Excel spreadsheet with formulas, and 3) Complimentary support with implementation of your study and ongoing guidance.	$7,600.00	
We provide ongoing, tailored support—at no additional cost. We’ll meet with you to walk through your study, explain key  recommendations, and answer any questions—ensuring you have the knowledge and confidence to make informed decisions for  your community’s long-term success.		
Total	$7,600.00

	1.	Sign below

Signature: 	

Name: 	
For: Durbin Crossing Community Development  District
Title: 	 Date: 		 Ref: 210696
	1.	Pay 50% retainer. An invoice will be emailed to you upon project authorization.
Mailing Address
Reserve Advisors, LLC PO Box 88955
Milwaukee, WI 53288-8926
ACH
Send Remittances to 'accounting@reserveadvisors.com' at time of payment
Checking Account Number: 151391168
Routing Number: 075905787
Financial Institution: First Business Bank
17335 Golf Parkway, Suite 150 | Brookfield, WI 53045

You will receive your electronic report approximately four (4) weeks after our inspection, based on timely receipt of all necessary information from you. Authorization to inspection time varies depending on demand for our services. This proposal, dated 8/6/2025, is valid for 90 days, and may be executed and delivered by facsimile, portable document format (.pdf) or other electronic signature pages, and in any number of counterparts, which taken together shall be deemed one and the same instrument. One complimentary hard copy report is available upon request.

Professional Service Conditions
Our Services - Reserve Advisors, LLC (“RA”) performs its services as an independent contractor in accordance with our professional practice standards and its compensation is not contingent upon our conclusions. The purpose of our reserve study is to provide a budget planning tool that identifies the current status of the reserve fund, and an opinion recommending an annual funding plan, to create reserves for anticipated future replacement expenditures of the subject property. The purpose of our energy benchmarking services is to track, collect and summarize the subject property’s energy consumption over time for your use in comparison with other buildings of similar size and establishing a performance baseline for your planning of long-term energy efficiency goals. The purpose of our Milestone Phase I is to evaluate the structural integrity of the building on the subject property and provide an inspection report summarizing our findings related to structural issues, or lack thereof.
In each case, our inspection and analysis of the subject property is limited to visual observations, is noninvasive and is not meant to nor does it include investigation into statutory, regulatory or code compliance. RA inspects sloped roofs from the ground and inspects flat roofs where safe access (stairs or ladder permanently attached to the structure) is available. Our energy benchmarking services with respect to the subject property is limited to collecting energy and utility data and summarizing such data in the form of an Energy Star Portfolio Manager Report or any other similar report, and hereby expressly excludes any recommendations with respect to the results of such energy benchmarking services or the accuracy of the energy information obtained from utility companies and other third-party sources with respect to the subject property. Our Milestone Phase I inspections are limited to a visual examination of habitable and uninhabitable areas of the building, including the primary structural members and systems. The inspection aims to determine the presence of substantial structural deterioration, and unsafe or dangerous conditions with the structure. The reserve report, Milestone Phase I report, and any energy benchmarking report (i.e., any Energy Star Portfolio Manager Report) (including any subsequent revisions thereto pursuant to the terms hereof, collectively, the “Report”) are based upon a “snapshot in time” at the moment of inspection. RA may note visible physical defects in the Report. The inspection is made by employees generally familiar with real estate and building construction. Except to the extent readily apparent to RA, RA cannot and shall not opine on the structural integrity of or other
physical defects in the property under any circumstances. Without limitation to the foregoing, RA cannot and shall not opine on, nor is RA responsible for, the subject property’s conformity to specific governmental code requirements for fire, building, earthquake, occupancy or otherwise.
RA is not responsible for conditions that have changed between the time of inspection and the issuance of the Report. RA does not provide any invasive testing whatsoever (including, without limitation, on any mechanical systems that provide energy to the property), nor can RA opine on any system components that are not easily accessible during the inspection. RA does not investigate, nor assume any responsibility for any existence or impact of any hazardous materials, such as asbestos, urea-formaldehyde foam insulation, other chemicals, toxic wastes, environmental mold or other potentially hazardous materials or structural defects that are latent or hidden defects which may or may not be present on or within the property. RA does not make any soil analysis or geological study as part of its services, nor does RA investigate vapor, water, oil, gas, coal, or other subsurface mineral and use rights or such hidden conditions, and RA assumes no responsibility for any such conditions. The Report may contain opinions of estimated replacement costs or deferred maintenance expenses and remaining useful lives, which are neither a guarantee of the actual costs or expenses of replacement or deferred maintenance nor a guarantee of remaining useful lives of any property element.
RA assumes, without independent verification, the accuracy of all data provided to it. Except to the extent resulting from RA’s willful misconduct in connection with the performance of its obligations under this agreement, you agree to indemnify, defend, and hold RA and its affiliates, officers, managers, employees, agents, successors and assigns (each, an “RA Party”) harmless from and against (and promptly reimburse each RA Party for) any and all losses, claims, actions, demands, judgments, orders, damages, expenses or liabilities, including, without limitation, reasonable
attorneys' fees, asserted against or to which any RA Party may become subject in connection with this engagement, including, without limitation, as
a result of any false, misleading or incomplete information which RA relied upon that was supplied by you or others under your direction, or which may result from any improper use or reliance on the Report by you or third parties under your control or direction or to whom you provided the Report. NOTWITHSTANDING ANY OTHER PROVISION HEREIN TO THE CONTRARY, THE AGGREGATE LIABILITY (IF ANY) OF RA WITH
RESPECT TO THIS AGREEMENT AND RA’S OBLIGATIONS HEREUNDER IS LIMITED TO THE AMOUNT OF THE FEES ACTUALLY
RECEIVED BY RA FROM YOU FOR THE SERVICES AND REPORT PERFORMED BY RA UNDER THIS AGREEMENT, WHETHER ARISING IN CONTRACT, TORT (INCLUDING NEGLIGENCE), STRICT LIABILITY OR OTHERWISE. YOUR REMEDIES SET FORTH HEREIN ARE EXCLUSIVE AND ARE YOUR SOLE REMEDIES FOR ANY FAILURE OF RA TO COMPLY WITH ITS OBLIGATIONS HEREUNDER OR
OTHERWISE. RA SHALL NOT BE LIABLE FOR ANY SPECIAL, INDIRECT, INCIDENTAL, CONSEQUENTIAL, PUNITIVE OR EXEMPLARY DAMAGES OF ANY KIND, INCLUDING, BUT NOT LIMITED TO, ANY LOST PROFITS AND LOST SAVINGS, LOSS OF USE OR INTERRUPTION OF BUSINESS, HOWEVER CAUSED, WHETHER ARISING IN CONTRACT, TORT (INCLUDING NEGLIGENCE), BREACH OF WARRANTY,
STRICT LIABILITY OR OTHERWISE, EVEN IF RA HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. IN NO EVENT WILL RA BE LIABLE FOR THE COST OF PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES. RA DISCLAIMS ALL REPRESENTATIONS AND WARRANTIES WHATSOEVER, EXPRESS OR IMPLIED OR OF ANY NATURE, WITH REGARD TO THE SERVICES AND THE REPORT, INCLUDING, WITHOUT LIMITATION, MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE.

Professional Service Conditions - Continued
Report - RA will complete the services in accordance with the Proposal. The Report represents a valid opinion of RA’s findings and recommendations with respect to the reserve study or Milestone Phase I, as applicable, and is deemed complete. RA will consider any additional information made available to RA within 6 months of issuing the Report and issue a revised Report based on such additional information if a timely request for a revised Report is made by you. RA retains the right to withhold a revised Report if payment for services was not tendered in a timely manner. All information received by RA and all files, work papers or documents developed by RA during the course of the engagement shall remain the property of RA and may be used for whatever purpose it sees fit. RA reserves the right to, and you acknowledge and agree that RA may, use any data provided by you in connection with the services, or gathered as a result of providing such services, including in connection with creating and issuing any Report, in a de-identified and aggregated form for RA’s business purposes.
Your Obligations - You agree to provide us access to the subject property for an inspection. You agree to provide RA all available, historical and budgetary information, the governing documents, and other information that we request and deem necessary to complete the Report.
Additionally, you agree to provide historical replacement schedules, utility bills and historical energy usage files that RA requests and deems
necessary to complete the energy benchmarking services, and you agree to provide any utility release(s) reasonably requested by RA permitting RA to obtain any such data and/or information from any utility representative or other third party. You agree to pay actual attorneys’ fees and any other costs incurred to collect on any unpaid balance for RA’s services.
Use of Our Report and Your Name - Use of the Report is limited to only the purpose stated herein. You acknowledge that RA is the exclusive owner of all intellectual property rights in and relating to the Report. You hereby acknowledge that any use or reliance by you on the Report for any unauthorized purpose is at your own risk and that you will be liable for the consequences of any unauthorized use or distribution of the Report.
Use or possession of the Report by any unauthorized third party is prohibited. The Report in whole or in part is not and cannot be used as a design specification for design engineering purposes or as an appraisal. You may show the Report in its entirety to the following third parties: members of your organization (including your directors, officers, tenants and prospective purchasers), your accountants, attorneys, financial institutions and property managers who need to review the information contained herein, and any other third party who has a right to inspect the Report under applicable law including, but not limited, to any government entity or agency, or any utility companies. Without the written consent of RA, you shall not disclose the Report to any other third party. By engaging our services, you agree that the Report contains intellectual property developed (and owned solely) by RA and agree that you will not reproduce or distribute the Report to any party that conducts reserve studies without the written consent of RA.
RA will include (and you hereby agree that RA may include) your name in our client lists. RA reserves the right to use (and you hereby agree that RA may use) property information to obtain estimates of replacement costs, useful life of property elements or otherwise as RA, in its sole discretion, deems appropriate.
Payment Terms, Due Dates and Interest Charges - The retainer payment for any reserve study, Milestone Phase I inspection, and/or combined services is due upon execution of this agreement and prior to the inspection by RA, and any balance is due net 30 days from the Report shipment date. If only energy benchmarking services are performed by RA, then the retainer payment is due upon execution of this agreement and any balance is due net 30 days from the Report shipment date. In any case, any balance remaining 30 days after delivery of the Report shall accrue an interest charge of 1.5% per month. Unless this agreement is earlier terminated by RA in the event you breach or otherwise fail to comply with your obligations under this agreement, RA’s obligations under this agreement shall commence on the date you execute and deliver this agreement and terminate on the date that is 6 months from the date of delivery of the Report by RA. Notwithstanding anything herein to the contrary, each provision that by its context and nature should survive the expiration or early termination of this agreement shall so survive, including, without limitation, any provisions with respect to payment, intellectual property rights, limitations of liability and governing law. We reserve the right to limit or decline refunds in our sole discretion. Refunds vary based on the applicable facts and circumstances.
Miscellaneous – Neither party shall be liable for any failures or delays in performance due to fire, flood, strike or other labor difficulty, act of God, act of any governmental authority, riot, embargo, fuel or energy shortage, pandemic, wrecks or delays in transportation, or due to any other cause beyond such party’s reasonable control; provided, however, that you shall not be relieved from your obligations to make any payment(s) to RA as and when due hereunder. In the event of a delay in performance due to any such cause, the time for completion or date of delivery will be extended by a period of time reasonably necessary to overcome the effect of such delay. You may not assign or otherwise transfer this agreement, in whole or in part, without the prior written consent of RA. RA may freely assign or otherwise transfer this agreement, in whole or in part, without your prior consent. This agreement shall be governed by the laws of the State of Wisconsin without regard to any principles of conflicts of law that would apply the laws of another jurisdiction. Any dispute with respect to this agreement shall be exclusively venued in Milwaukee County Circuit Court or in the United States District Court for the Eastern District of Wisconsin. Each party hereto agrees and hereby waives the right to a trial by jury in any action, proceeding or claim brought by or on behalf of the parties hereto with respect to any matter related to this agreement.
Fairway Townhome Association

January 1, 2025	•	Madison, USA	
FULL RESERVE STUDY	

Fairway Townhome Association Madison, USA

Dear Board of Directors of Fairway Townhome Association:
At the direction of the Board that recognizes the need for proper reserve planning, we have conducted a Full Reserve Study of Fairway Townhome Association in Madison, USA and submit our findings in this report. The effective date of this study is the date of our visual, noninvasive inspection, January 1, 2025.
This Full Reserve Study exceeds the Association of Professional Reserve Analysts (APRA) standards fulfilling the requirements of a “Level I Full Reserve Study.”
An ongoing review by the Board and an Update of this Reserve Study are necessary to ensure an equitable funding plan since a Reserve Study is a snapshot in time. We recommend the Board budget for an Update to this Reserve Study in two- to three-years. We look forward to continuing to help Fairway Townhome Association plan for a successful future.
As part of our long-term thinking and everyday commitment to our clients, we are available to answer any questions you may have regarding this study.
Respectfully submitted on January 23, 2025 by:
Reserve Advisors, LLC
Visual Inspection and Report by: RESERVE ADVISORS ENGINEER Review by: DIRECTOR OF QUALITY ASSURANCE, RS1, PRA2

	1.	RS (Reserve Specialist) is the reserve provider professional designation of the Community Associations Institute (CAI) representing America's more than 300,000 condominium, cooperative and homeowners associations.
	2.	PRA (Professional Reserve Analyst) is the professional designation of the Association of Professional Reserve Analysts. Learn more about APRA at http://www.apra-usa.com.

©2023 Reserve Advisors, LLC. All rights reserved.
Table of Contents
	1.	RESERVE STUDY EXECUTIVE SUMMARY	1.1
	2.	RESERVE STUDY REPORT	2.1
	3.	RESERVE EXPENDITURES and FUNDING PLAN	3.1
	4.	RESERVE COMPONENT DETAIL	4.1
Exterior Building Elements	4.1
Gutters and Downspouts, Aluminum	4.1
Roofs, Asphalt Shingles	4.2
Walls, Fiber Cement Siding and Trim	4.7
Walls, Masonry	4.9
Property Site Elements	4.10
Asphalt Pavement, Repaving	4.10
Concrete Sidewalks and Stoops	4.13
Pond, Aerator	4.14
Pond, Erosion Control	4.14
Signage, Entrance Monument	4.16
Reserve Study Update	4.17
	1.	METHODOLOGY	5.1
	2.	CREDENTIALS	6.1
	3.	DEFINITIONS	7.1
	4.	PROFESSIONAL SERVICE CONDITIONS	8.1
	1.	RESERVE STUDY EXECUTIVE SUMMARY
Client: Fairway Townhome Association (Fairway)
Location: Madison, USA
Reference: 123456

Property Basics: Fairway Townhome Association consists of 34 units in 17 buildings. The community was built from 2007 to 2013.
Reserve Components Identified: 20 Reserve Components.

Inspection Date: January 1, 2025.

Funding Goal: The Funding Goal of this Reserve Study is to maintain reserves above an adequate, not excessive threshold during one or more years of significant expenditures. Our recommended Funding Plan recognizes these threshold funding years in 2030 and 2050 due to the replacement and subsequent replacement of the asphalt shingle roofs, respectively. In addition, the Reserve Funding Plan recommends 2055 year end accumulated reserves of approximately $855,700. We judge this amount of accumulated reserves in 2055 necessary to fund the likely replacement of the fiber cement siding after 2055. These future needs, although beyond the limit of the Cash Flow Analysis of this Reserve Study, are reflected in the amount of accumulated 2055 year end reserves.
Methodology: We use the Cash Flow Method to compute the Reserve Funding Plan. This method offsets future variable Reserve Expenditures with existing and future stable levels of reserve funding. Our application of this method also considers:
	•	Current and future local costs of replacement
	•	2.7% anticipated annual rate of return on invested reserves
	•	3.3% future Inflation Rate for estimating Future Replacement Costs
Sources for Local Costs of Replacement: Our proprietary database, historical costs and published sources, i.e., R.S. Means, Incorporated.
Unaudited Cash Status of Reserve Fund:
	•	$590,000 as of January 1, 2025
	•	2025 budgeted Reserve Contributions of $48,500
	•	A potential deficit in reserves might occur by 2030 based upon continuation of the most recent annual reserve contribution of and the identified Reserve Expenditures.
Project Prioritization: We note anticipated Reserve Expenditures for the next 30 years in the Reserve Expenditures tables and include a Five-Year Outlook table following the Reserve Funding Plan in Section 3. We recommend the Association prioritize the following projects in the next five years based on the conditions identified:
	•	Replacement of the asphalt shingle roofs due to deterioration including loose shingles, weathered shingles and sheathing deflection
	•	Repaving as deferral will result in dangerous road conditions and vehicle damage
	•	Repairs to the	heir guests
	•	Repairs to the p	The executive summary puts your
community’s financial roadmap and near-term priorities front and center, making it easy for all stakeholders to quickly understand the community’s financial and physical needs.
Recommended Reserve Funding: We recommend the following in order to achieve a stable and equitable Cash Flow Methodology Funding Plan:
	•	Phased increases of $6,300 each year, from 2026 through 2030
	•	Inflationary increases thereafter through 2055, the limit of this study's Cash Flow Analysis
	•	Initial adjustment in Reserve Contributions of $6,300 represents an average monthly increase of $15.44 per owner and about a five percent (5.3%) adjustment in the 2025 Total Budget of $120,000
Fairway
Recommended Reserve Funding Table and Graph

Year	Reserve Contributions ($)	Reserve Balances ($)	
Year	Reserve Contributions ($)	Reserve Balances ($)	
Year	Reserve Contributions ($)	Reserve Balances ($)	
2026	54,800	682,037	2036	97,100	393,324	2046	134,300	1,488,216	
2027	61,100	659,356	2037	100,300	496,320	2047	138,700	1,323,755	
2028	67,400	433,183	2038	103,600	584,856	2048	143,300	751,358	
2029	73,700	260,315	2039	107,000	678,097	2049	148,000	425,346	
2030	80,000	89,480	2040	110,500	808,397	2050	152,900	84,693	
2031	82,600	108,224	2041	114,100	945,864	2051	157,900	218,793	
2032	85,300	161,698	2042	117,900	1,034,395	2052	163,100	336,184	
2033	88,100	225,130	2043	121,800	1,164,005	2053	168,500	516,036	
2034	91,000	313,334	2044	125,800	1,308,954	2054	174,100	687,081	
2035	94,000	400,278	2045	130,000	1,402,811	2055	179,800	855,729	

2000

1500

1000

500

0

-500

-1000

            
Reserve Expenditures
Recommended Reserve Contributions Year-End Reserve Balances

	1.	RESERVE STUDY REPORT
At the direction of the Board that recognizes the need for proper reserve planning, we have conducted a Full Reserve Study of
Fairway Townhome Association Madison, USA
and submit our findings in this report. The effective date of this study is the date of our
visual, noninvasive inspection, January 1, 2025.
We present our findings and recommendations in the following report sections and spreadsheets:
	•	Identification of Property - Segregates all property into several areas of responsibility for repair or replacement
	•	Reserve Expenditures - Identifies reserve components and related quantities, useful lives, remaining useful lives and future reserve expenditures during the next 30 years
	•	Reserve Funding Plan - Presents the recommended
Reserve Contributions and year-end Reserve Balances for the next 30 years
	•	Five-Year Outlook - Identifies reserve components and anticipated reserve expenditures during the first five years
	•	Reserve Component Detail - Describes the reserve components, includes photographic documentation of the condition of various property elements, describes our recommendations for repairs or replacement, and includes detailed solutions and procedures for replacements for the benefit of current and future board members
	•	Methodology - Lists the national standards, methods and procedures used to develop the Reserve Study
	•	Definitions - Contains definitions of terms used in the Reserve Study, consistent with national standards
	•	Professional Service Conditions - Describes Assumptions and Professional Service Conditions
	•	Credentials and Resources
IDENTIFICATION OF PROPERTY
Our investigation includes Reserve Components or property elements as set forth in your Declaration or which were identified as part of your request for proposed services. The
Expenditure tables in begins by segregating and replacement.
Our process of identif understand whether re
Identification of property and the responsibility matrix on the following page(s) convey ownership and clarify the funding mechanism for each asset within the community.
is study. Our analysis responsibility for repair

the management team d certain replacements
and assists in preparation of the annual budget. We derive these segregated classes of property from our review of the information provided by the Association and through conversations with Management and the Board. These classes of property include:
	•	Reserve Components
	•	Long-Lived Property Elements
	•	Operating Budget Funded Repairs and Replacements
	•	Property Maintained by Owners
	•	Property Maintained by City of Madison
We advise the Board to conduct an annual review of these classes of property to confirm its policy concerning the manner of funding, i.e., from reserves or the operating budget. Reserve Components are defined by CAI as property elements with:
	•	Fairway responsibility
	•	Limited useful life expectancies
	•	Predictable remaining useful life expectancies
	•	Replacement cost above a minimum threshold

The following tables depict the items excluded from the Reserve Expenditure plan:

Excluded Components	
for	
Fairway	
Townhome Association	
Madison, USA	

Operating Budget Components	
Repairs normally funded through the Operating Budget and Expenditures less than $3,000 (These relatively minor expenditures have a limited effect on the recommended Reserve Contributions.)	
The operating budget provides money for the repair and replacement of certain Reserve Components. The Association may develop independent criteria for use of operating and reserve funds.	
	•	Benches	
	•	Catch Basins, Landscape	
	•	Irrigation System, Controller	
	•	Landscape	
	•	Paint Finishes, Touch Up	
	•	Shutters, Vinyl	

Long-Lived Components			
These elements may not have predictable Remaining Useful Lives or their replacement may occur beyond the scope of this study. The operating budget should fund infrequent repairs. Funding untimely or unexpected replacements from reserves will necessitate increases to Reserve Contributions. Periodic updates of this Reserve Study will help determine the merits of adjusting the Reserve Funding Plan.	

Useful Life	

Estimated Cost	
	•	Electrical Systems, Common	to 70+	N/A	
	•	Foundations	Indeterminate	N/A	
	•	Pipes, Subsurface Utilities	to 85+	N/A	
	•	Structural Frames	Indeterminate	N/A	
	•	Walls, Fiber Cement Siding, Replacement¹	to 50	$651,000	
¹ Includes Soffit and Fascia			

Owners Responsibility Components	
Certain items have been designated as the responsibility of the Owners to repair or replace at their cost, including items billed back.	
	•	Decks	
	•	Electrical Systems (Including Circuit Protection Panels)	
	•	Garage Doors	
	•	Heating, Ventilating and Air Conditioning (HVAC) Units	
	•	Interiors	
	•	Patios	
	•	Pipes (Within Units)	
	•	Stoops (However, at the direction of the Board, we include reserve funds for partial replacements in coordination with sidewalks.)	
	•	Windows and Doors	

Excluded Components	
for	
Fairway	
Townhome Association	
Madison, USA	

City of Madison Responsibility Components	
Certain items have been designated as the responsibility of City of Madison to repair or replace.	
	•	Fences, Split Rail, North Perimeter	
	•	Walking Path	

	1.	RESERVE EXPENDITURES and FUNDING PLAN
The tables following this introduction present:

Reserve Expenditures
	•	Line item numbers
	•	Total quantities
	•	Quantities replaced per phase (in a single year)
	•	Reserve component inventory
	•	Estimated first year of event (i.e., replacement, application, etc.)
	•	Life analysis showing
−	useful life
−	remaining useful life
	•	2025 local cost of replacement
−	Per unit
−	Per phase
−	Replacement of total quantity
	•	Percentage of future expenditures anticipated during the next 30 years
	•	Schedule of estimated future costs for each reserve component including inflation
Reserve Funding Plan
	•	Reserves at the beginning of each year
	•	Total recommended reserve contributions
	•	Estimated interest earned from invested reserves
	•	Anticipated expenditures by year
	•	Anticipated reserves at year end
	•	Predicted reserves based on current funding level
Five-Year Outlook
	•	Line item numbers
	•	Reserve component inventory of only the expenditures anticipated to occur within the first five years
	•	Schedule of estimated future costs for each reserve component anticipated to occur within the first five years
The purpose of a Reserve Study is to provide an opinion of reasonable annual Reserve Contributions. Prediction of exact timing and costs of minor Reserve Expenditures typically will not significantly affect the 30-year cash flow analysis. Adjustments to the times and/or costs of expenditures may not always result in an adjustment in the recommended Reserve Contributions.
Financial statements prepared by your association, by you or others might rely in part on information contained in this section. For your convenience, we have provided an electronic data file containing the tables of Reserve Expenditures and Reserve Funding Plan.

Page 3.1 - Reserve Expenditures and Funding Plan

Reserve Advisors, LLC	Page 1 of 1

RESERVE FUNDING PLAN

CASH FLOW ANALYSIS
Fairway
Townhome Association	Individual Reserve Budgets & Cash Flows for the Next 30 Years
Madison, USA		FY2025	2026	2027	2028	2029	2030	2031	2032	2033	2034	2035	2036	2037	2038	2039	2040	
Reserves at Beginning of Year	(Note 1)	590,000	655,085	682,037	659,356	433,183	260,315	89,480	108,224	161,698	225,130	313,334	400,278	393,324	496,320	584,856	678,097	
Total Recommended Reserve Contributions	(Note 2)	48,500	54,800	61,100	67,400	73,700	80,000	82,600	85,300	88,100	91,000	94,000	97,100	100,300	103,600	107,000	110,500	
Estimated Interest Earned, During Year	(Note 3)	16,585	17,811	17,868	14,553	9,238	4,659	2,633	3,595	5,153	7,172	9,505	10,571	11,850	14,401	16,823	19,800	
Anticipated Expenditures, By Year	0	(45,659)	(101,650)	(308,125)	(255,806)	(255,494)	(66,489)	(35,421)	(29,822)	(9,967)	(16,561)	(114,625)	(9,154)	(29,465)	(30,582)	0
----------------- ----------------- ----------------- ----------------- ----------------- ----------------- ----------------- ----------------- ----------------- ----------------- ----------------- ----------------- ----------------- ----------------- ----------------- -----------------
Anticipated Reserves at Year End	$655,085	$682,037	$659,356	$433,183	$260,315	$89,480	$108,224	$161,698	$225,130	$313,334	$400,278	$393,324	$496,320	$584,856	$678,097	$808,397
(NOTE 5)

(continued)	Individual Reserve Budgets & Cash Flows for the Next 30 Years, Continued
2041	2042	2043	2044	2045	2046	2047	2048	2049	2050	2051	2052	2053	2054	2055
Reserves at Beginning of Year	808,397	945,864	1,034,395	1,164,005	1,308,954	1,402,811	1,488,216	1,323,755	751,358	425,346	84,693	218,793	336,184	516,036	687,081	
Total Recommended Reserve Contributions	114,100	117,900	121,800	125,800	130,000	134,300	138,700	143,300	148,000	152,900	157,900	163,100	168,500	174,100	179,800	
Estimated Interest Earned, During Year	23,367	26,377	29,283	32,940	36,121	38,509	37,456	27,641	15,674	6,794	4,042	7,392	11,352	16,026	20,551	
Anticipated Expenditures, By Year	0	(55,746)	(21,473)	(13,791)	(72,264)	(87,404)	(340,617)	(743,338)	(489,686)	(500,347)	(27,842)	(53,101)	0	(19,081)	(31,703)	
----------------- ----------------- ----------------- ----------------- ----------------- ----------------- ----------------- ----------------- ----------------- ----------------- ----------------- ----------------- ----------------- ----------------- -----------------
Anticipated Reserves at Year End	$945,864  $1,034,395  $1,164,005  $1,308,954  $1,402,811  $1,488,216  $1,323,755	$751,358	$425,346	$84,693	$218,793	$336,184	$516,036	$687,081	$855,729
(NOTE 5)	(NOTE 4)

1)
2)
3)
4)
5)
Reserve Advisors, LLC	*Refer to the Reserve Expenditures pages
for the full list of reserve elements

	FIVE-YEAR OUTLOOK								
	Fairway								
	Townhome Association								
	Madison, USA								

Line			RUL= 0	1	2	3	4	5	
Item	Reserve Component Inventory		FY2025	2026	2027	2028	2029	2030	
	
Exterior Building Elements								
1.240	Gutters and Downspouts, Aluminum, Phased					33,299	34,398	35,533	
1.280	Roofs, Asphalt Shingles, Phased					206,133	212,935	219,962	
1.759	Walls, Fiber Cement Siding and Trim, Paint Finishes			45,659					
Age, condition, history of repairs and maintenance, and local conditions
Property Site Elements	form the foundation for timing of each
4.040 Asphalt Pavement, Mill and Overlay, Remaining, Phased	5c8a,8p7i0tal p60r,o81je3 ct.									
4.100	Catch Basins, Inspections and Capital Repairs, Phased			7,630	7,881				
4.110	Concrete Curbs, Partial			17,863					
4.140	Concrete Sidewalks and Stoops, Partial					8,474			
4.700	Pond, Aerator			10,671					
4.710	Pond, Erosion Control, Partial			6,616					
	Anticipated Expenditures, By Year ($966,734 over 5 years)	0	45,659	101,650	308,125	255,806	255,494			
	1.	RESERVE COMPONENT DETAIL
The Reserve Component Detail of this Full Reserve Study includes enhanced solutions and procedures for select significant components. This section describes the Reserve Components, documents specific problems and condition assessments, and may include detailed solutions and procedures for necessary capital repairs and replacements for the benefit of current and future board members. We advise the Board use this information to help define the scope and procedures for repair or replacement when soliciting bids or proposals from contractors. However, the Report in whole or part is not and should not be used as a design specification or design engineering service.
Exterior Building Elements
 Gutters and Downspouts, Aluminum	
Line Item: 1.240
Quantity: Approximately 6,250 linear feet of aluminum five-inch seamless gutters and two-inch by three-inch downspouts
History: Original
Condition: Good overall with isolated dents and fastener rust evident

Fastener rust evident	Minor dented aluminum gutter section	

Useful Life: 15- to 20-years
Component Detail Notes: The size of the gutter is determined by the roof's watershed area, a roof pitch factor and the rainfall intensity number of the Association's region. We recommend sloping gutters 1/16 inch per linear foot and providing fasteners a maximum of every three feet.
Downspouts can drain 100 square feet of roof area per one square inch of downspout cross sectional area. We recommend the use of downspout extensions and splash blocks at the downspout discharge to direct storm water away from the foundations. Downspouts that discharge directly onto roofs cause premature deterioration of the roofs due to the high concentration of storm water.  We recommend either routing these
downspouts directly to roof or distributing the
The useful life of gutter Coordinated replaceme possibility of damage t
Preventative maintenance recommendations help you effectively maintain your assets, maximize their useful life, and reduce the total cost of ownership.
the gutters of the lower

he asphalt shingle roofs. price and minimize the
separate replacements.
Preventative Maintenance Notes:	We note the following select recommended preventative maintenance activities to maximize the remaining useful life:
	•	Semi-annually:
	•	Clean out debris and leaves that collect in the gutters
	•	Repair and refasten any loose gutter fasteners
	•	Repair and seal any leaking seams or end caps
	•	Verify downspouts discharge away from foundations
Priority/Criticality: Defer only upon opinion of independent professional or engineer
Expenditure Detail Notes: Expenditure timing and costs are depicted in the Reserve Expenditures table in Section 3.

 Roofs, Asphalt Shingles	
Line Item: 1.280
Quantity: Approximately 1,100 squares1
History: Original
Condition: Fair overall with several locations of weathered, lifted, curled and loose shingles, granular loss at shingles, and sheathing deflection evident from our visual inspection from the ground. Management and the Board inform us of a history of leaks near the chimney and roof intersections but recent repairs including flashing remediation were completed.

1 We quantify the roof area in squares where one square is equal to 100 square feet of surface area.

Asphalt shingle roof	Flashing detail at chimney	

Loose shingles at Unit 100	

Lifted shingles at Units 200 and 201	

Curled shingles at Unit 300	

Weathered shingles at Unit 400	

Weathered shingles at Unit 500	Granular loss evident at shingles at Unit 600	

Sheathing deflection evident at Unit 700
Useful Life: 15- to 20-years
Component Detail Notes: The existing roof assembly comprises the following:
	•	Laminate shingles
	•	Boston style ridge caps
	•	Soffit and ridge vents
	•	Metal drip edge
	•	Open valleys with metal W flashing
Insulation and ventilation are two major components of a sloped roof system. Together, proper insulation and ventilation help to control attic moisture and maintain an energy efficient building. Both insulation and ventilation prevent moisture buildup which can cause wood rot, mold and mildew growth, warp sheathing, deteriorate shingles, and eventually damage building interiors. Sufficient insulation helps to minimize the quantity of moisture that enters the attic spaces and adequate ventilation helps to remove any moisture that enters the attic spaces. These two roof system components also help to reduce the amount of energy that is required to heat and cool a building. Proper attic insulation minimizes heat gain and heat loss between the residential living spaces and
attic spaces. This reduces energy consumption year-round. Proper attic ventilation removes excessive heat from attic spaces that can radiate into residential living spaces and cause air conditioners to work harder. Properly installed attic insulation and ventilation work together to maximize the useful life of sloped roof systems.
In addition to moisture control and energy conservation, proper attic insulation and ventilation are essential components to prevent the formation of ice dams. Ice dams occur when warm air accumulates at the peak of an attic while the roof eaves remain cold. Warm air from the attic melts the snow at the ridge of the roof and the water runs down the slope of the roof. At the cold roof eaves, the water refreezes and forms a buildup of snow and ice. This buildup often traps water that can prematurely deteriorate asphalt shingles and ultimately seep under the shingles and cause water damage to the roof deck and building interiors. Proper insulation minimizes the amount of heat that enters attic spaces in the winter and adequate ventilation helps to remove any heat that enters the attic spaces. Together, these components prevent ice dams with a cold roof deck that melts snow and ice evenly.
The Association should periodically ensure that the vents are clear of debris and are not blocked from above by attic insulation. If the soffit vents are blocked from above, the Association should install polystyrene vent spaces or baffles between the roof joists at these locations to ensure proper ventilation. The Fairway should fund this ongoing maintenance through the operating budget.
Certain characteristics of condition govern the times of replacement. Replacement of an asphalt shingle roof becomes necessary when there are multiple or recurring leaks and when the shingles begin to cup, curl and lift. These conditions are indications that the asphalt shingle roof is near the end of its useful life. Even if the shingles are largely watertight, the infiltration of water in one area can lead to permanent damage to the underlying roof sheathing. This type of deterioration requires replacement of saturated sections of sheathing and greatly increases the cost of roof replacement. Roof leaks may occur from interrelated roof system components, i.e., flashings. Therefore, the warranty period, if any, on the asphalt shingles, may exceed the useful life of the roof system.
Warranties are an indication of product quality and are not a product guarantee. Asphalt shingle product warranties vary from 20- to 50-years and beyond. However, the scope is usually limited to only the material cost of the shingles as caused by manufacturing defects. Warranties may cover defects such as thermal splitting, granule loss, cupping, and curling. Labor cost is rarely included in the remedy so if roof materials fail, the labor to tear off and install new shingles is extra. Other limitations of warranties are exclusions for "incidental and consequential" damages resulting from age, hurricanes, hail storms, ice dams, severe winds, tornadoes, earthquakes, etc. There are some warranties which offer no dollar limit for replacement at an additional cost (effectively an insurance policy) but again these warranties also have limits and may not cover all damages other than a product defect. We recommend a review of the manufacturers’ warranties as part of the evaluation of competing proposals to replace a roof system. This evaluation should identify the current costs of remedy if the roof were to fail in the near term future. A comparison of the costs of remedy to the total replacement cost will assist in judging the merits of the warranties.
The following cross-sectional schematic illustrates a typical asphalt shingle roof system although it may not reflect the actual configuration at The Fairway:

Contractors use one of two methods for replacement for sloped roofs, either an overlayment or a tear-off. Overlayment is the application of new shingles over an existing roof. However, there are many disadvantages to overlayment including hidden defects of the underlying roof system, absorption of more heat resulting in accelerated deterioration of the new and old shingles, and an uneven visual appearance. Therefore, we recommend only the tear-off method of replacement. The tear-off method of replacement includes removal of the existing shingles, flashings if required and underlayments.
The Association should plan to coordinate the replacement of gutters and downspouts with the adjacent roofs. This will result in the most economical unit price and minimize the possibility of damage to other roof components as compared to separate replacements.
Preventative Maintenance Notes: We recommend the Association maintain a service and inspection contract with a qualified professional and record all documentation of repairs conducted. We note the following select recommended preventative maintenance activities to maximize the remaining useful life:
	•	Annually:
	•	Record any areas of water infiltration, flashing deterioration, damage or loose shingles
	•	Inspect for ice dams and implement repairs as needed if issues are reoccurring
	•	Trim tree branches that are near or in contact with roof
	•	As-needed:
	•	Ensure proper ventilation and verify vents are clear of debris and not blocked from attic insulation
Priority/Criticality: Defer only upon opinion of independent professional or engineer
Expenditure Detail Notes: Expenditure timing and costs are depicted in the Reserve Expenditures table in Section 3. We base our cost on replacement with standard laminate Class A 240-260-pounds per square shingles.

 Walls, Fiber Cement Siding and Trim	
Line Items: 1.759 through 1.761
Quantity: Approximately 31,000 square feet of fiber cement siding and composite wood trim, and 160 linear feet of wood railings and associated wood columns at the front stoops. This quantity excludes the aluminum soffit and fascia.
History: The finish at the fiber cement siding is original, and the trim and railings were painted in 2017.
Condition: Fair overall with locations of peeling finish, discoloration, sealant deterioration, wood rot and cracks evident

Fiber cement siding	Sealant deterioration and peeling finish at fiber cement, Unit 100

Discolored finish at Unit 200	Peeling paint finish at Unit 300	

Rot at trim at Unit 400	

Isolated fiber cement cracks at Unit 500	

Isolated siding damage at Unit 600	

Isolated fiber cement crack at Unit 700	
Useful Life: Four- to six-years for the trim and railings, and 8- to 10-years for the fiber cement siding
Component Detail Notes:	Correct and complete preparation of the surface before application of the paint finish maximizes the useful life of the paint finish and surface. The
contractor should remove all loose, peeled or blistered paint before application of the new paint finish. The contractor should then power wash the surface to remove all dirt or chalking of the prior paint finish.
Priority/Criticality: Defer only upon opinion of independent professional or engineer
Expenditure Detail Notes: Expenditure timing and costs are depicted in the Reserve Expenditures table in Section 3. We assume the following activities per event at the siding, trim and railings every 10 years, and at the interim events for the trim and railings:
	•	Paint finish applications
	•	Replacement of 600 square feet, or up to two percent (2%), of the siding and trim (The exact amount of material in need of replacement will depend on the actual future conditions and desired appearance. We recommend replacement wherever holes, cracks and deterioration impair the ability of the material to prevent water infiltration.)
	•	Replacement of sealants as needed

 Walls, Masonry	
Line Item: 1.820
Quantity: Approximately 30,200 square feet of stone masonry veneer at the walls and chimneys
History: The Association replaced a partial elevation at one unit in recent years. The remaining masonry is original with minimal repairs evident.
Condition: Good overall with limited locations of cracks, mortar deterioration and water infiltration evident.

Flashing detail above window	Stone masonry at chimney	

Efflorescence and evidence of water
infiltration at Unit 100	Mortar deterioration at Unit 200	

Useful Life: The Association should anticipate inspection and repairs to the masonry veneer every 10- to 15-years.
Priority/Criticality: Defer only upon opinion of independent professional or engineer
Expenditure Detail Notes: Expenditure timing and costs are depicted in the Reserve Expenditures table in Section 3. We assume a complete inspection of all the masonry veneer, repointing of up to four percent (4%) and replacement of a limited amount of stone per event.

Property Site Elements
 Asphalt Pavement, Repaving	
Line Items: 4.040 and 4.045
Quantity: Approximately 6,650 square yards of streets and driveways
History:	Original with the exception of 345 square yards at Units 500-504 and the adjacent street which was milled and overlaid in 2020
Condition: Fair overall with alligator cracks, centerline deterioration, raveling, settlement and previous patch repairs evident

Recent asphalt pavement repairs near community entrance	Centerline cracks and deterioration	

Pavement raveling and onset of potholes	

Alligator cracks adjacent to recent patch repair	

Asphalt pavement at driveways	

Cracks at Unit 100	
Useful Life: 15- to 20-years
Component Detail Notes: The initial installation of asphalt uses at least two lifts, or two separate applications of asphalt, over the base course. The first lift is the binder course.
The second lift is the wearing course. The wearing course comprises a finer aggregate for a smoother, more watertight finish.
The following diagram depicts the typical components although it may not reflect the actual configuration at The Fairway:

The manner of repaving is either a mill and overlay or total replacement. A mill and overlay is a method of repaving where cracked, worn and failed pavement is mechanically removed or milled until sound pavement is found. A new layer of asphalt is overlaid atop the remaining base course of pavement. Total replacement includes the removal of all existing asphalt down to the base course of aggregate and native soil followed by the application of two or more new lifts of asphalt. We recommend mill and overlayment on asphalt pavement that exhibits normal deterioration and wear. We recommend total replacement of asphalt pavement that exhibits severe deterioration, inadequate drainage, pavement that has been overlaid multiple times in the past or where the configuration makes overlayment not possible. Based on the apparent visual condition and configuration of the asphalt pavement, we recommend the mill and overlay method for initial repaving followed by the total replacement method for subsequent repaving at The Fairway.
Preventative Maintenance Notes:	We note the following select recommended preventative maintenance activities to maximize the remaining useful life:
	•	Annually:
	•	Inspect for settlement, large cracks and trip hazards, and ensure proper drainage
	•	Repair areas which could cause vehicular damage such as potholes
	•	As needed:
	•	Perform crack repairs and patching as needed
Priority/Criticality: Defer only upon opinion of independent professional or engineer
Expenditure Detail Notes: Expenditure timing and costs are depicted in the Reserve Expenditures table in Section 3. Our cost for milling and overlayment includes area patching of up to fifteen percent (15%).

 Concrete Sidewalks and Stoops	
Line Item: 4.140
Quantity: Approximately 5,670 square feet
Condition: Good to fair overall with cracks, spalled concrete, and history of settlement and previous mud jacking evident

Spalled concrete sidewalk at Unit 100	Spalled concrete sidewalk at Unit 200	
Useful Life: Up to 65 years although interim deterioration of areas is common
Preventative Maintenance Notes:	We note the following select recommended preventative maintenance activities to maximize the remaining useful life:
	•	Annually:
	•	Inspect and repair major cracks, spalls and trip hazards
	•	Mark with orange safety paint prior to replacement or repair
	•	Repair or perform concrete leveling in areas in immediate need of repair or possible safety hazard
Priority/Criticality: Per Board discretion
Expenditure Detail Notes: Expenditure timing and costs are depicted in the Reserve Expenditures table in Section 3. We estimate that up to 1,980 square feet of concrete
sidewalks, or thirty-five percent (34.9%) of the total, will require replacement during the next 30 years.

 Pond, Aerator	
Line Item: 4.700
Quantity: One aerator
History: Original to 2008 with the exception of the LED lighting which dates to 2020
Condition: Reported in good condition

Pond with aerator
Useful Life: 10- to 15-years
Component Detail Notes: The use of small pumps, motors and aerators circulates pond water and increases the amount of entrained oxygen in the water, increasing water quality and reducing algae growths.
Priority/Criticality: Defer only upon opinion of independent professional or engineer
Expenditure Detail Notes: Expenditure timing and costs are depicted in the Reserve Expenditures table in Section 3. Based on its condition, we defer replacement until 2024.

 Pond, Erosion Control	
Line Item: 4.710
Quantity: 620 linear feet of stone rip rap
History: The stone rip rap was augmented in 2013 and locations of settled rip rap were repaired and/or replaced in 2021.
Condition: We note only minor evidence of settled rip rap and erosion.

Erosion	Erosion	
Useful Life: Shorelines are subject to fluctuations in water levels, increased plant growth and migrating storm and ground water resulting in the need for erosion control measures up to every 10 years.
Component Detail Notes: The steep shoreline embankments are likely to exacerbate soil movement and erosion. The use and maintenance of landscape, natural vegetation and/or stone rip rap along the pond shoreline will help maintain an attractive appearance and prevent soil erosion.
Shoreline plantings are referred to as buffer zones. Buffer zones provide the following advantages:
	•	Control insects naturally
	•	Create an aesthetically pleasing shoreline
	•	Enhance water infiltration and storage
	•	Filter nutrients and pollutants
	•	Increase fish and wildlife habitat
	•	Reduce lawn maintenance
	•	Stabilize shoreline and reduce erosion
	•	Trap sediments
Priority/Criticality: Defer only upon opinion of independent professional or engineer
Expenditure Detail Notes: Expenditure timing and costs are depicted in the Reserve Expenditures table in Section 3. We recommend the Association plan to augment the rip rap around the pond along 125 linear feet, or approximately twenty percent (20%), of the shoreline.
 Signage, Entrance Monument	
Line Item: 4.800
Quantity:	One property identification entrance monument and one adjacent street identification sign. The signage includes the following elements:
	•	Light fixtures
	•	Fences, wood rail
	•	Masonry, stone
	•	Metal signs
	•	Landscaping
History: Original with the exception of the landscape light fixtures which were replaced with LED fixtures in 2019
Condition: Good to fair overall

Entrance monument	Mortar cracks	

Evidence of water infiltration and possible onset of stone delamination
Useful Life: 15- to 20-years
Component Detail Notes: Community signage contributes to the overall aesthetic appearance of the property to owners and potential buyers. Renovation or replacement of community signs is often predicated upon the desire to "update" the perceived identity of the community rather than for utilitarian concerns. Therefore, the specific times for replacement or renovation are discretionary.
Preventative Maintenance Notes:	We note the following select recommended preventative maintenance activities to maximize the remaining useful life:
	•	Annually:
	•	Inspect and repair damage, vandalism and loose components
	•	Verify lighting is working properly
	•	Touch-up paint finish applications if applicable
Priority/Criticality: Per Board discretion
Expenditure Detail Notes: Expenditure timing and costs are depicted in the Reserve Expenditures table in Section 3. Our cost for renovation includes repointing and repairs to the masonry, landscaping renovations and replacement of the remaining components listed above. Based on a greater need for reserve funds for replacement of roofs and pavement, we defer renovation until 2030.

Reserve Study Update
An ongoing review by the Board and an Update of this Reserve Study are necessary to ensure an equitable funding plan since a Reserve Study is a snapshot in time. Many variables change after the study is conducted that may result in significant overfunding or underfunding the reserve account. Variables that may affect the Reserve Funding Plan include, but are not limited to:
	•	Deferred or accelerated capital projects based on Board discretion
	•	Changes in the interest rates on reserve investments
	•	Changes in the local construction inflation rate
	•	Additions and deletions to the Reserve Component Inventory
	•	The presence or absence of maintenance programs
	•	Unusually mild or extreme weather conditions
	•	Technological advancements
Periodic updates incorporate these variable changes since the last Reserve Study or Update. We recommend the Board budget for an Update to this Reserve Study in two- to three-years. Budgeting for an Update demonstrates the Board's objective to continue fulfilling its fiduciary responsibility to maintain the commonly owned property and to fund reserves appropriately.
	1.	METHODOLOGY
Reserves for replacement are the amounts of money required for future expenditures to repair or replace Reserve Components that wear out before the entire facility or project wears out. Reserving funds for future repair or replacement of the Reserve Components is also one of the most reliable ways of protecting the value of the property’s infrastructure and marketability.
Fairway can fund capital repairs and replacements in any combination of the following:
	1.	Increases in the operating budget during years when the shortages occur
	2.	Loans using borrowed capital for major replacement projects
	3.	Level monthly reserve assessments annually adjusted upward for inflation to increase reserves to fund the expected major future expenditures
	4.	Special assessments
We do not advocate special assessments or loans unless near term circumstances dictate otherwise. Although loans provide a gradual method of funding a replacement, the costs are higher than if the Association were to accumulate reserves ahead of the actual replacement. Interest earnings on reserves also accumulate in this process of saving or reserving for future replacements, thereby defraying the amount of gradual reserve collections. We advocate the third method of Level Monthly Reserve Assessments with relatively minor annual adjustments. The method ensures that Owners pay their "fair share" of the weathering and aging of the commonly owned property each year. Level reserve assessments preserve the property and enhance the resale value of the homes.
This Reserve Study is in compliance with and exceeds the National standards1 set forth by the Association of Professional Reserve Analysts (APRA) fulfilling the requirements of a “Level I Full Reserve Study.” These standards require a Reserve Component to have a “predictable remaining Useful Life.” Estimating Remaining Useful Lives and Reserve Expenditures beyond 30 years is often indeterminate. Long-Lived Property Elements are necessarily excluded from this analysis. We considered the following factors in our analysis:
	•	The Cash Flow Method to compute, project and illustrate the 30-year Reserve Funding Plan
	•	Local2 costs of material, equipment and labor
	•	Current and future costs of replacement for the Reserve Components
	•	Costs of demolition as part of the cost of replacement
	•	Local economic conditions and a historical perspective to arrive at our estimate of long-term future inflation for construction costs in Madison, USA at an annual inflation rate3. Isolated or regional markets of greater

1 Identified in the APRA “Standards - Terms and Definitions” and the CAI "Terms and Definitions".
2 See Credentials for additional information on our use of published sources of cost data.
3 Derived from Marshall & Swift, historical costs and the Bureau of Labor Statistics.
construction (development) activity may experience slightly greater rates of inflation for both construction materials and labor.
	•	The past and current maintenance practices of Fairway and their effects on remaining useful lives
	•	Financial information provided by the Association pertaining to the cash status of the reserve fund and budgeted reserve contribution
	•	The anticipated effects of appreciation of the reserves over time in accord with a return or yield on investment of your cash equivalent assets. (We did not consider the costs, if any, of Federal and State Taxes on income derived from interest and/or dividend income).
	•	The Funding Plan excludes necessary operating budget expenditures. It is our understanding that future operating budgets will provide for the ongoing normal maintenance of Reserve Components.
Updates to this Reserve Study will continue to monitor historical facts and trends concerning the external market conditions.
	1.	CREDENTIALS
HISTORY AND DEPTH OF SERVICE
Founded in 1991, Reserve Advisors is the leading provider of reserve studies, insurance appraisals, developer turnover transition studies, expert witness services, and other engineering consulting services. Clients include community associations, resort properties, hotels, clubs, non- profit organizations, apartment building owners, religious and educational institutions, and office/commercial building owners in 48 states, Canada and throughout the world.
The architectural engineering consulting firm was formed to take a leadership role in helping fiduciaries, boards, and property managers manage their property like a business with a long-range master plan known as a Reserve Study.
Reserve Advisors employs the largest staff of Reserve Specialists with bachelor’s degrees in engineering dedicated to Reserve Study services. Our founders are also founders of Community Associations Institute's (CAI) Reserve Committee that developed national standards for reserve study providers. One of our founders is a Past President of the Association of Professional Reserve Analysts (APRA). Our vast experience with a variety of building types and ages, on-site examination and historical analyses are keys to determining accurate remaining useful life estimates of building components.
No Conflict of Interest - As consulting specialists, our independent opinion eliminates any real or perceived conflict of interest because we do not conduct or manage capital projects.
TOTAL STAFF INVOLVEMENT
Several staff members participate in each assignment. The responsible advisor involves the staff through a Team Review, exclusive to Reserve Advisors, and by utilizing the experience of other staff members, each of whom has served hundreds of clients. We conduct Team Reviews, an internal quality assurance review of each assignment, including: the inspection; building component costing; lifing; and technical report phases of the assignment. Due to our extensive experience with building components, we do not have a need to utilize subcontractors.
OUR GOAL
To help our clients fulfill their fiduciary responsibilities to maintain property in good condition.
VAST EXPERIENCE WITH A VARIETY OF BUILDINGS
Reserve Advisors has conducted reserve studies for a multitude of different communities and building types. We've analyzed thousands of buildings, from as small as a 3,500-square foot day care center to a 2,600,000-square foot 98-story highrise. We also routinely inspect buildings with various types of mechanical systems such as simple electric heat, to complex systems with air handlers, chillers, boilers, elevators, and life safety and security systems.
We're familiar with all types of building exteriors as well. Our well-versed staff regularly identifies optimal repair and replacement solutions for such building exterior surfaces such as adobe, brick, stone, concrete, stucco, EIFS, wood products, stained glass and aluminum siding, and window wall systems.
OLD TO NEW
Reserve Advisors’ experience includes ornate and vintage buildings as well as modern structures. Our specialists are no strangers to older buildings. We're accustomed to addressing the unique challenges posed by buildings that date to the 1800's. We recognize and consider the methods of construction employed into our analysis. We recommend appropriate replacement programs that apply cost effective technologies while maintaining a building's character and appeal.
RESOURCES
Reserve Advisors utilizes numerous resources of national and local data to conduct its Professional Services. A concise list of several of these resources follows:

Association of Construction Inspectors, (ACI) the largest professional organization for those involved in construction inspection and construction project management. ACI is also the leading association providing standards, guidelines, regulations, education, training, and professional recognition in a field that has quickly become important procedure for both residential and commercial construction, found on the web at www.iami.org.

American Society of Heating, Refrigerating and Air-Conditioning Engineers, Inc., (ASHRAE) the American Society of Heating, Refrigerating and Air-Conditioning Engineers, Inc., devoted to the arts and sciences of heating, ventilation, air conditioning and refrigeration; recognized as the foremost, authoritative, timely and responsive source of technical and educational information, standards and guidelines, found on the web at www.ashrae.org. Reserve Advisors actively participates in its local chapter and holds individual memberships.

Community Associations Institute, (CAI) America's leading advocate for responsible communities noted as the only national organization dedicated to fostering vibrant, responsive, competent community associations. Their mission is to assist community associations in promoting harmony, community, and responsible leadership.

Marshall & Swift / Boeckh, (MS/B) the worldwide provider of building cost data, co-sourcing solutions, and estimating technology for the property and casualty insurance industry found on the web at www.marshallswift.com.

R.S. Means CostWorks, North America's leading supplier of construction cost information. As a member of the Construction Market Data Group, Means provides accurate and up-to-date cost information that helps owners, developers, architects, engineers, contractors and others to carefully and precisely project and control the cost of both new building construction and renovation projects found on the web at www.rsmeans.com.

Reserve Advisors’ library of numerous periodicals relating to reserve studies, condition analyses, chapter community associations, and historical costs from thousands of capital repair and replacement projects, and product literature from manufacturers of building products and building systems.
	1.	DEFINITIONS
Definitions are derived from the standards set forth by the Community Associations Institute (CAI) representing America's 305,000 condominium and homeowners associations and cooperatives, and the Association of Professional Reserve Analysts, setting the standards of care for reserve study practitioners.
Cash Flow Method - A method of calculating Reserve Contributions where contributions to the reserve fund are designed to offset the variable annual expenditures from the reserve fund. Different Reserve Funding Plans are tested against the anticipated schedule of reserve expenses until the desired funding goal is achieved.
Component Method - A method of developing a Reserve Funding Plan with the total contribution is based on the sum of the contributions for individual components.
Current Cost of Replacement - That amount required today derived from the quantity of a Reserve Component and its unit cost to replace or repair a Reserve Component using the most current technology and construction materials, duplicating the productive utility of the existing property at current local market prices for materials, labor and manufactured equipment, contractors' overhead, profit and fees, but without provisions for building permits, overtime, bonuses for labor or premiums for material and equipment. We include removal and disposal costs where applicable.
Fully Funded Balance - The Reserve balance that is in direct proportion to the fraction of life "used up" of the current Repair or Replacement cost similar to Total Accrued Depreciation.
Funding Goal (Threshold) - The stated purpose of this Reserve Study is to determine the adequate, not excessive, minimal threshold reserve balances.
Future Cost of Replacement - Reserve Expenditure derived from the inflated current cost of replacement or current cost of replacement as defined above, with consideration given to the effects of inflation on local market rates for materials, labor and equipment.
Long-Lived Property Component - Property component of Fairway responsibility not likely to require capital repair or replacement during the next 30 years with an unpredictable remaining Useful Life beyond the next 30 years.
Percent Funded - The ratio, at a particular point of time (typically the beginning of the Fiscal Year), of the actual (or projected) Reserve Balance to the Fully Funded Balance, expressed as a percentage.
Remaining Useful Life  - The estimated remaining functional or useful time  in years of a
Reserve Component based on its age, condition and maintenance.
Reserve Component - Property elements with: 1) Fairway responsibility; 2) limited Useful Life expectancies; 3) predictable Remaining Useful Life expectancies; and 4) a replacement cost above a minimum threshold.
Reserve  Component  Inventory  -  Line  Items  in  Reserve  Expenditures  that  identify  a
Reserve Component.
Reserve Contribution - An amount of money set aside or Reserve Assessment contributed to a
Reserve Fund for future Reserve Expenditures to repair or replace Reserve Components.
Reserve Expenditure - Future Cost of Replacement of a Reserve Component.
Reserve Fund Status - The accumulated amount of reserves in dollars at a given point in time, i.e., at year end.
Reserve Funding Plan - The portion of the Reserve Study identifying the Cash Flow Analysis and containing the recommended Reserve Contributions and projected annual expenditures, interest earned and reserve balances.
Reserve Study - A budget planning tool that identifies the current status of the reserve fund and a stable and equitable Funding Plan to offset the anticipated future major common area expenditures.
Useful Life - The anticipated total time in years that a Reserve Component is expected to serve its intended function in its present application or installation.
	1.	PROFESSIONAL SERVICE CONDITIONS
Our Services - Reserve Advisors, LLC (“RA”) performs its services as an independent contractor in accordance with our professional practice standards and its compensation is not contingent upon our conclusions. The purpose of our reserve study is to provide a budget planning tool that identifies the current status of the reserve fund, and an opinion recommending an annual funding plan, to create reserves for anticipated future replacement expenditures of the subject property. The purpose of our energy benchmarking services is to track, collect and summarize the subject property’s energy consumption over time for your use in comparison with other buildings of similar size and establishing a performance baseline for your planning of long-term energy efficiency goals.
Our inspection and analysis of the subject property is limited to visual observations, is noninvasive and is not meant to nor does it include investigation into statutory, regulatory or code compliance. RA inspects sloped roofs from the ground and inspects flat roofs where safe access (stairs or ladder permanently attached to the structure) is available. Our energy benchmarking services with respect to the subject property is limited to collecting energy and utility data and summarizing such data in the form of an Energy Star Portfolio Manager Report or any other similar report, and hereby expressly excludes any recommendations with respect to the results of such energy benchmarking services or the accuracy of the energy information obtained from utility companies and other third-party sources with respect to the subject property. The reserve report and any energy benchmarking report (i.e., any Energy Star Portfolio Manager Report) (including any subsequent revisions thereto pursuant to the terms hereof, collectively, the “Report”) are based upon a “snapshot in time” at the moment of inspection. RA may note visible physical defects in the Report. The inspection is made by employees generally familiar with real estate and building construction. Except to the extent readily apparent to RA, RA cannot and shall not opine on the structural integrity of or other physical defects in the property under any circumstances. Without limitation to the foregoing, RA cannot and shall not opine on, nor is RA responsible for, the property’s conformity to specific governmental code requirements for fire, building, earthquake, occupancy or otherwise.
RA is not responsible for conditions that have changed between the time of inspection and the issuance of the Report. RA does not provide invasive testing on any mechanical systems that provide energy to the property, nor can RA opine on any system components that are not easily accessible during the inspection. RA does not investigate, nor assume any responsibility for any existence or impact of any hazardous materials, such as asbestos, urea- formaldehyde foam insulation, other chemicals, toxic wastes, environmental mold or other potentially hazardous materials or structural defects that are latent or hidden defects which may or may not be present on or within the property. RA does not make any soil analysis or geological study as part of its services, nor does RA investigate vapor, water, oil, gas, coal, or other subsurface mineral and use rights or such hidden conditions, and RA assumes no responsibility for any such conditions. The Report contains opinions of estimated replacement costs or deferred maintenance expenses and remaining useful lives, which are neither a guarantee of the actual costs or expenses of replacement or deferred maintenance nor a guarantee of remaining useful lives of any property element.
RA assumes, without independent verification, the accuracy of all data provided to it. Except to the extent resulting from RA’s willful misconduct in connection with the performance of its obligations under this agreement, you agree to indemnify, defend, and hold RA and its affiliates, officers, managers, employees, agents, successors and assigns (each, an “RA Party”) harmless from and against (and promptly reimburse each RA Party for) any and all losses, claims, actions, demands, judgments, orders, damages, expenses or liabilities, including, without limitation, reasonable attorneys' fees, asserted against or to which any RA Party may become subject in connection with this engagement, including, without limitation, as a result of any false, misleading or incomplete information which RA relied upon that was supplied by you or others under your direction, or which may result from any improper use or reliance on the Report by you or third parties under your control or direction or to whom you provided the Report. NOTWITHSTANDING ANY OTHER PROVISION HEREIN TO THE CONTRARY, THE AGGREGATE LIABILITY (IF ANY) OF RA WITH RESPECT TO THIS AGREEMENT AND RA’S OBLIGATIONS HEREUNDER IS LIMITED TO THE AMOUNT OF THE FEES ACTUALLY RECEIVED BY RA FROM YOU FOR THE SERVICES AND REPORT PERFORMED BY RA UNDER THIS AGREEMENT, WHETHER ARISING IN CONTRACT, TORT (INCLUDING NEGLIGENCE), STRICT LIABILITY OR OTHERWISE. YOUR REMEDIES SET FORTH HEREIN ARE EXCLUSIVE AND ARE YOUR SOLE REMEDIES FOR ANY FAILURE OF RA TO COMPLY WITH ITS OBLIGATIONS HEREUNDER OR OTHERWISE. RA SHALL NOT BE LIABLE FOR ANY SPECIAL, INDIRECT, INCIDENTAL, CONSEQUENTIAL, PUNITIVE OR EXEMPLARY DAMAGES OF ANY KIND, INCLUDING, BUT NOT LIMITED TO, ANY LOST PROFITS AND LOST SAVINGS, LOSS OF USE OR INTERRUPTION OF BUSINESS, HOWEVER CAUSED, WHETHER ARISING IN CONTRACT, TORT (INCLUDING NEGLIGENCE), BREACH OF WARRANTY, STRICT LIABILITY OR OTHERWISE, EVEN IF RA HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. IN NO EVENT WILL RA BE LIABLE FOR THE COST OF PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES. RA DISCLAIMS ALL REPRESENTATIONS AND WARRANTIES WHATSOEVER, EXPRESS OR IMPLIED OR OF ANY NATURE, WITH REGARD TO THE SERVICES AND THE REPORT, INCLUDING, WITHOUT LIMITATION, MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE.
Report - RA will complete the services in accordance with the Proposal. The Report represents a valid opinion of RA’s findings and recommendations with respect to the reserve study and is deemed complete. RA will consider any additional information made available to RA within 6 months of issuing the Report and issue a revised Report based on such additional information if a timely request for a revised Report is made by you. RA retains the right to withhold a revised Report if payment for services was not tendered in a timely manner. All information received by RA and all files, work papers or documents developed by RA during the course of the engagement shall remain the property of
RA and may be used for whatever purpose it sees fit. RA reserves the right to, and you acknowledge and agree that RA may, use any data provided by you in connection with the services, or gathered as a result of providing such services, including in connection with creating and issuing any Report, in a de-identified and aggregated form for RA’s business purposes.
Your Obligations - You agree to provide us access to the subject property for an inspection. You agree to provide RA all available, historical and budgetary information, the governing documents, and other information that we request and deem necessary to complete the Report. Additionally, you agree to provide historical replacement schedules, utility bills and historical energy usage files that RA requests and deems necessary to complete the energy benchmarking services, and you agree to provide any utility release(s) reasonably requested by RA permitting RA to obtain any such data and/or information from any utility representative or other third party. You agree to pay actual attorneys’ fees and any other costs incurred to collect on any unpaid balance for RA’s services.
Use of Our Report and Your Name - Use of the Report is limited to only the purpose stated herein. You acknowledge that RA is the exclusive owner of all intellectual property rights in and relating to the Report. You hereby acknowledge that any use or reliance by you on the Report for any unauthorized purpose is at your own risk and that you will be liable for the consequences of any unauthorized use or distribution of the Report. Use or possession of the Report by any unauthorized third party is prohibited. The Report in whole or in part is not and cannot be used as a design specification for design engineering purposes or as an appraisal. You may show the Report in its entirety to the following third parties: members of your organization (including your directors, officers, tenants and prospective purchasers), your accountants, attorneys, financial institutions and property managers who need to review the information contained herein, and any other third party who has a right to inspect the Report under applicable law including, but not limited, to any government entity or agency, or any utility companies. Without the written consent of RA, you shall not disclose the Report to any other third party. By engaging our services, you agree that the Report contains intellectual property developed (and owned solely) by RA and agree that you will not reproduce or distribute the Report to any party that conducts reserve studies without the written consent of RA.
RA will include (and you hereby agree that RA may include) your name in our client lists. RA reserves the right to use (and you hereby agree that RA may use) property information to obtain estimates of replacement costs, useful life of property elements or otherwise as RA, in its sole discretion, deems appropriate.
Payment Terms, Due Dates and Interest Charges - If reserve study and energy benchmarking services are performed by RA, then the retainer payment is due upon execution of this agreement and prior to the inspection by RA, and any balance is due net 30 days from the Report shipment date. If only energy benchmarking services are performed by RA, then the retainer payment is due upon execution of this agreement and any balance is due net 30 days from the Report shipment date. In any case, any balance remaining 30 days after delivery of the Report shall accrue an interest charge of 1.5% per month. Unless this agreement is earlier terminated by RA in the event you breach or otherwise fail to comply with your obligations under this agreement, RA’s obligations under this agreement shall commence on the date you execute and deliver this agreement and terminate on the date that is 6 months from the date of delivery of the Report by RA. Notwithstanding anything herein to the contrary, each provision that by its context and nature should survive the expiration or early termination of this agreement shall so survive, including, without limitation, any provisions with respect to payment, intellectual property rights, limitations of liability and governing law. We reserve the right to limit or decline refunds in our sole discretion. Refunds vary based on the applicable facts and circumstances.
Miscellaneous – Neither party shall be liable for any failures or delays in performance due to fire, flood, strike or other labor difficulty, act of God, act of any governmental authority, riot, embargo, fuel or energy shortage, pandemic, wrecks or delays in transportation, or due to any other cause beyond such party’s reasonable control; provided, however, that you shall not be relieved from your obligations to make any payment(s) to RA as and when due hereunder. In the event of a delay in performance due to any such cause, the time for completion or date of delivery will be extended by a period of time reasonably necessary to overcome the effect of such delay. You may not assign or otherwise transfer this agreement, in whole or in part, without the prior written consent of RA. RA may freely assign or otherwise transfer this agreement, in whole or in part, without your prior consent. This agreement shall be governed by the laws of the State of Wisconsin without regard to any principles of conflicts of law that would apply the laws of another jurisdiction. Any dispute with respect to this agreement shall be exclusively venued in Milwaukee County Circuit Court or in the United States District Court for the Eastern District of Wisconsin. Each party hereto agrees and hereby waives the right to a trial by jury in any action, proceeding or claim brought by or on behalf of the parties hereto with respect to any matter related to this agreement.

TENTH ORDER OF BUSINESS
SECOND AMENDMENT TO LANDSCAPE AND IRRIGATION MAINTENANCE AGREEMENT BY AND BETWEEN DURBIN CROSSING COMMUNITY DEVELOPMENT DISTRICT AND YELLOWSTONE LANDSCAPE, INC.

This Second Amendment (“Amendment”) is made and entered into this 	 day of
	, 2025, by and between:
Durbin Crossing Community Development District, a local unit of
special-purpose government established pursuant to chapter 190, Florida Statutes, located in St. Johns County, Florida, whose mailing address is 475 West Town Place, STE #114, St. Augustine, Florida 32092 (“District”), and

Yellowstone Landscape, Inc., a Delaware corporation, whose mailing address is 3235 North State Street, P.O. Box 849, Bunnell, Florida 32110 (“Contractor” and, together with the District, the “Parties”).

RECITALS

Whereas, the District and Contractor entered into that certain Landscape and Irrigation Maintenance Agreement by and between Durbin Crossing Community Development District and Yellowstone Landscape, Inc. dated July 17, 2022, as amended by that Amendment to the Landscape and Irrigation Maintenance Agreement by and between Durbin Crossing Community Development District and Yellowstone Landscape, Inc. dated on or around January 27, 2025 (collectively, the “Maintenance Agreement”); and
Whereas, Section 5.B. of the Maintenance Agreement provides that the Maintenance Agreement shall end September 30, 2025, unless terminated earlier in accordance with the terms of the Maintenance Agreement; and

Whereas, Rule 3.9(4) of the District’s Rules of Procedures provides that the Maintenance Agreement may be renewed for a maximum period of five (5) years; and
Whereas, Section 21 of the Maintenance Agreement provides that the Maintenance Agreement may be amended by an instrument in writing which is executed by both Parties; and

Whereas, the District and Contractor desire to amend the Maintenance Agreement as set forth in more detail in Section 3 herein; and
Whereas, each of the Parties has the authority to execute this Amendment and to perform its obligations and duties hereunder, and each of the Parties has satisfied all conditions precedent to the execution of this Amendment so that this Amendment constitutes a legal and binding obligation of each of the Parties hereto.
Now, therefore, based upon good and valuable consideration and the mutual covenants of the Parties, the receipt and sufficiency of which are hereby acknowledged, the District and Contractor agree as follows:

1
SECTION 1. The recitals stated above are true and correct and by this reference are incorporated herein and form a material part of this Amendment.
SECTION 2. The Maintenance Agreement is hereby affirmed and continues to constitute a valid and binding agreement between the Parties. Except as described in this Amendment, nothing herein shall modify the rights and obligations of the Parties under the Maintenance Agreement. All of the remaining provisions, including, but not limited to, the engagement of services, compensation, indemnification, and sovereign immunity provisions, remain in full force and effect.
SECTION 3. Pursuant to Section 21 of the Maintenance Agreement, the Maintenance Agreement is hereby amended to reflect the renewal period and updated scope of services, in accordance with the following:

	A.	The Parties hereby amend the Maintenance Agreement to allow for two (2) additional one (1) year terms, beginning October 1, 2025, and ending September 30, 2027 (“Renewal Period”).

	A.	Exhibit B, Scope of Services, of the Maintenance Agreement is hereby amended by inserting the language indicated in single underlined text (indicated textually in the same manager as the following example: underlined text) as set forth herein:

	1.	 ​ Sod Replacement: The Contractor shall purchase, deliver, and install replacement sod around the District’s common areas in accordance with Exhibits B-1 and B-3 attached hereto.

	1.	Irrigation Installation: The Contractor shall provide irrigation installation services in accordance with Exhibits B-2 and B-3 attached hereto.
	B.	Exhibit A, Price Quotation, of the Maintenance Agreement is hereby amended by inserting the following:

	i.	Compensation for the Services rendered during the Renewal Period: The District shall pay Contractor for the Services as described in Exhibit A-1, attached hereto, an annual amount not to exceed Five Hundred Seventy-Nine Thousand One Hundred Thirty-Five Dollars ($579,135) for the services rendered from October 1, 2025, through September 30, 2026, and Five Hundred Ninety-Six Thousand Five Hundred Ten Dollars ($596,510) for the services rendered from October 1, 2026, through September 30, 2027.

	i.	Compensation for the Phase IV North Durbin Sod Replacement Services: The District shall pay Contractor for the Services as described in Exhibit B-1, attached hereto, an amount not to exceed Two Hundred
Ninety-Eight Thousand One Hundred Forty-Eight Dollars and 54/100 Cents ($298,148.54).

	i.	Compensation for the Irrigation Installation Services: The District shall pay Contractor for the Services as described in Exhibit B-2, attached hereto, an amount not to exceed Eighty-Six Thousand Seventy-Six Dollars and 92/100 Cents ($86,076.92).

	A.	Compensation for the above-listed Services shall include all materials and labor necessary for the provision of the Services. Payment shall be due and payable in accordance with the terms of the Maintenance Agreement as amended.

Section 4. The Maintenance Agreement is hereby affirmed and continues to constitute a valid and binding agreement between the Parties. Except as described in this Amendment, nothing herein shall modify the rights and obligations of the Parties under the Maintenance Agreement. All of the remaining provisions, including, but not limited to, the engagement of services, compensation, indemnification, and sovereign immunity provisions, remain in full force and effect.
Section 5.	This Amendment shall be effective on the date and year first written
above.

[Signatures on Following Page]
In witness whereof, the Parties execute this Amendment the day and year first written
above.

ATTEST:	Durbin Crossing Community Development District

Secretary / Assistant Secretary	Chairperson, Board of Supervisors

WITNESS:	Yellowstone Landscape, Inc.

By:			By:	  Its:			Its:	

Exhibit A-1: Year 4 and Year 5 Price Quotations Exhibit B-1: Sod Replacement Scope of Services Exhibit B-2: Irrigation Installation Scope of Services
Exhibit B-3: Map of Area for Sod Replacement & Irrigation Installation Services
Exhibit A-1
Year 4 Pnicing

ffld
lfent	Deserltptlon	Q1u.ndty	nit	Ultit PrJce	Tomi Cost	
001	Reportillg
(Wee,kly., Mollthly, Quarterly}	I	LS	3% ]ncrease frot	n prior year.	
002	Are.a I Mowill:!1-- Growing Season	7	Per Month			
003	Area I Mo-will:!1-- Dormant Season	5	Per Month			
004	Are.a 2 Mowillg - Growing Season	7	Per Month			
005	Area 2 Mowill:!1-- Dormant Season	5	Per Month			
006	Area 3 Mowill:!1-- Growing Season	7	Per Month			
007	Area 3 Mowill:!1-- Dormant Season	5	Per Month			
oos	Area 4 Mowill:Q- Growing Season	7	Per Month			
009	Are.a 4 Mowill:!1-- Dormant Season	5	Per Month			
010	Area 5 Mo-willl! - Growin!! Season	7	Per Month			
011	Are.a 5 Mowillg - Dormant Season	5	Per Month			
012	Are.a 6 Mo-willl! - Growin!! Season	7	Per Month			
013	Area 6 Mo-will:Q- Dormant Season	5	Per Month			
014	Are.a 7 Mowill:!1-- Growing Season	7	Per Month			
015	Area 7 Mowill:!1-- Dormant Season	5	Per Month			
016	Are.a S Mowillg - Growing Season	7	Per Month			
017	Are.a S Mowill:!1-- Dormant Season	5	Per Month			
0IS	Are.a 9 Mowing - Gro!Aring Season	7	Per Month			
019	Are.a 9 Mowin11-. Dormant Season	5	Per Month			
020	Edging & Weed Eatin:Q	12	Per Month			
021	B!owing	12	Per Month			
022	Storm.Drain Cle-anuri	12	Per Month			
023	Shrubs & Com Gra!I'.!; Mainte"1ance	12	Per Month			
024	Tree Trimming, Pruning, Stakill:!1-	12	Per Month			
025	Utter and Debris Removal	12	Per Month			
026	Weed Control/Weeding o.f Beds	12	Per Month			
027	Annuals Zone, ] (Plantillg{Mainlenance)	3	Per Eadh
Rotal:ion			
02.S	Annuals Zone, 2 (Plantillg{Mainlenance)	3	Per Eadh Rotal:ion			
029	Annuals Zone, 3 (Plantillg{Mainlenance)	3	Per Eadh
Rotal:ion			
030	Annual. Zone 4 (Planting{MainLenance)	3	Per Eadh Rotal:ion			
031	Annual. Zone 5 (Planting{MainLenance)	3	Per Eadh Rotari.on			
032	Annual. Zone 6 (Planting{MainLenance)	3	Per Eadh
Rotari.on			
033	Annual. Zone 7 (Planting{MainLenance)	3	Per Eadh Rotari.on			
034	Annual. Zone 8 (Planting{MainLenance)	3	Per Eadh Rotari.on			
035	Irril!.ation ]llsi.,ection/Rei.,airs	12	Per Month			
036	Fertilization.Program Be-n:nu&l Sod Areas	12	Per Eadh Treatme"1t			
037	Fertilization.Program St_ Augustine Sod Are.as	12	Per Eadh Treatme"1t			
ms	Fertilization.Program Tre??. Palms, Shrubs	12	Per Eadh Treatment			
Tt1tal Bid:	$579,135.00
Year S P11ic·ng

ffld
ltent	Ueserlptlo	Q11i1.nd?	nit	U11U P!rJee	Tomi Cost	
001	Reportillg
(Weekly., Monthly, Quarterly}	I	LS	3% ]111crease fro	11 prior year.	
002	Area I Mowill:A - Growing Season	7	Per Month			
003	Are.a I Mowill:A - Dormant Season	5	Per Month			
004	Area 2 Mo,win:A- Growing Season	7	Per Month			
005	Are.a 2 Mowill:A - Dormant Season	5	Per Month			
006	Are.a 3 Mowin:A- Gmwin? Season	7	Per Month			
007	Are.a 3 Mowill:A - Dormant Season	5	Per Month			
oos	Area 4 Mowill:1).- Growing Season	7	Per Month			
009	Are.a 4 Mowill:A - Dormant Season	5	Per Month			
010	Area 5 Mowill:1).- Growing Season	7	Per Month			
011	Are.a 5 Mowill:A - Dormant Season	5	Per Month			
012	Area 6 Mowill:1).- Growing Season	7	Per Month			
013	Area 6 Mowin:A - Dormant Season	5	Per Month			
014	Are.a 7 Mowillg- Growing Season	7	Per Month			
015	Area 7 Mowill:A - Dormant Season	5	Per Month			
016	Are.a S Mowillg- Growing Season	7	Per Month			
017	Area S Mowill:A - Dormant Season	5	Per Month			
OIS	Are.a 9 MowillA- Growing Season	7	Per Month			
019	Area 9 Mowill:A - Dormant Season	5	Per Month			
020	Ed?.ng & Weed EatinA	12	Per Month			
021	Blowing	12	Per Month			
022	Storm.Drain Cleanup	12	Per Month			
023	Shrubs & Coro Gra!5 Mainte4lance	12	Per Month			
024	Tree Trimming, Pruning StakillA	12	Per Month			
025	liner and Debris Re1:11oval	12	Per Month			
026	Weed Conlrol!WeedillA o.f Beds	12	Per Month			
027	Allnllal. Zone I (Plantillg{Maintenance)	3	Per Eadh Rotation			
02S	Allnllal. Zone 2 (Plantillg{Maintenance)	3	Per Eadh Rotation			
029	Allnllal. Zone 3 (Plantillg{Maintenance)	3	Per Eadh Rotation			
030	Allnllal. Zone 4 (Plantillg{Maintenance)	3	Per Eadh Rotation			
OJI	Allnuals Zone 5 (Plantillg{Maintenance)	3	Per Eadh Rotation			
032	Allllllal. Zone 6 (Plantillg{Mainlenance)	3	Per Eadh
Rotation			
033	Allllllal. Zone 7 (Plantillg{Maintenance)	3	Per Eadh Rotation			
034	Allnllal. Zone 8 (Planting/Maintenance)	3	Per Eadh Rotation			
035	lrril!,1ltion lllsi,ection/Rei,airs	12	Per Month			
036	Fettili:z:ation.Program Bermuda Sod Areas	12	Per Eadh Treatment			
037	Fettili:z:ation.Program St A11g11stine Sod Are.as	12	Per Eadh Treatment			
OJS	Fettili:z:ation.Program Trea?. Palms. Shrubs	12	Per Eadh Treatme4lt			
Tt1tal Bid: $596,510.00

Exhibit B-1
Sod Replacement Scope of Services

Exhibit B-2
Irrigation Installation Scope of Services

.,,.,),,
ty·11."f
I,,,.,
YELLOWSTONE
'LAllJDSC.I.PE

PROPOSED WORK
\1,/aO.ll
!NAME ADDRESS DAT

Durllln,eras sing

2/14/2025

I

DATE	DESCRlPTION	HOURS	TOTA.L
		4<10	:l;	93.00
1
I		$	31,200.00			
						s	
						s	
						*	
	$	37,:I00•.(}0						

and.n ri:pi:?ti:r !a ren?lithe Yat=not able to be a?ratc,dby LeithHall	MATERIALS		.'J	4llJl70.G2	
0:(llMlfQll(!r,	LABOR& RENTAL		?	37,:20/HlO	
	11			
	TOTAL	8	00,0le.M		

TE PROPOSED 2114/2!025	TECHNICIAN Jaci<:	CLIENT
Exhibit B-3
Map of Area for Sod Replacement & Irrigation Installation Services (contract services area depicted in yellow)

10

ELEVENTH ORDER OF BUSINESS
Durbin Crossing Action Items						
Item	Date	Responsibility	Status	Description	Resolution	

Capital Reserve Study Review	

7/22/24	

Daniel Laughlin/ Sue O'lear	

Complete	
Review reserve study to confirm prices are accurate with actual current costs	Staff reviewed the capital reserve study. While some
items appear to be under current costs, there are other items that are projected higher than current costs.
Overall, the annual contributions recommended are still
accurate for planning purposes	
Patriot Oaks Crosswalk Project	6/24/24	Mike Yuro/Zach Davidson	Complete	Oversee extension of sidewalk at the crosswalk for Patriot Oaks.	Project completed to add additional sidewalk space for
kids waiting to use the crosswalk	
Streetlight Inspection	8/26/24	Zach Davidson	Complete	Inspect streetlights at night and report any that are out.	Streetlights were inspected. Any lights that were out were
reported to JEA	

Report a Concern	
8/26/24	
Sue O'lear	
Complete	Create a dedicated email account for the "report a concern" link so Zach isn't the only one that receives them. This will allow quicker
response when he is busy or out.	An email account was created for receive messages from the "report a concern" link so Onsite staff can see reports
even when Operations Manager is not onsite	

Community Greenspace Signage		
Sue O'lear/Karen Haber	
Complete	Work on signage to install at "pocket park" green spaces throughout community to notify residents that organized sports are not authorized in those areas.		

Pickleball	

9/23/24	

Zach Davidson	

Complete	From resident comment at meeting; Zach will speak to pickleball vendor about reconfiguring the pickleball lines at North, choosing better colors for visiblity, and adding movable picklball nets. Look into difference between re-striping four pickleball courts vs re-striping two courts and purchasing four rolling pickleball nets. Research pickball paddle rack and signage. Create plan for implementation of a reservation system and necessary policy additions.	
Proposals were approved to fully convert one (1) tennis court into two (2) pickleball courts at South Amenity
Center. At North amenity center both tennis courts are being striped for pickleball to play both tennis and pickleball.	

Adult Events	
9/23/24	
Kiki Jimenez/Sue O'lear	
Complete	Work with Counsel to determine if/how alcohol can be served at certain events. Continue working with Daniel/Insurance and Counsel.	Staff gathered information from Counsel and the District Insurance company on ways the District can have events with alcohol	

Muscovy Ducks	
9/23/24	
Zach Davidson/Sue O'lear	
Complete	Zach is meeting with QuickCatch regarding relocation of ducks. Chair was authorized to approve expenditure NTE $5,000. Staff to send message to residents.	Zach met with QuickCatch and received proposals to trap and relocate Muscovy Ducks which is being presented at the 12/3/24 CDD meeting.	

Send E-Blast Regarding Muscovy Ducks	
10/28/24	
Sue O'lear	
Complete	
Send e-blast to residents letting them know the Board will be discussing the option of hiring a trapper to remove Muscovy ducks from the area	
Staff sent e-blast to the community regarding the Muscovy Ducks in the community	

Trash Can Replacement	
9/23/24	
Sue O'lear	
Complete	
Look into options for new trash receptacles.	
The Board approved proposal for six (6) trash cans from Belson Outdoors	

Mulch	
9/23/24	
Zach Davidson	
Complete	
Begin Fall mulch project. Ensure ample amount is placed per the conversation with the project last year.	
Mulch application was comepleted by Yellowstone	

Pickleball/Tennis Benches	
9/23/24	
Zach Davidson	
Complete	
Gather proposals to replace benches in the area.	
The Board approved proposal for seven (7) benchs and six
(6) trashcans in the amount of $12,228.50	
Shade Structure South
Playground	7/22/24	Zach Davidson	Complete	Get proposals for shade structure for South Playground.	Proposal was approved at 12/3/24 Board meeting NTE
$35,000	

Tennis & Basketball Court Resurfacing	

8/26/24	

Zach Davidson	

Complete	Oversee the resurfacing of the basketball and tennis courts. One tennis court to be converted into two pickleball courts. Zach will look into fence portion and discussion color/striping at next meeting as well as provide warranty info.	Proposals were approved to fully convert one (1) tennis court into two (2) pickleball courts at South Amenity
Center. At North amenity center both tennis courts are being striped for pickleball to play both tennis and pickleball.	

Access Card System Upgrade	

8/26/24	

Sue O'lear	

Complete	

Look into options/costs to upgrade the current access card system.
Consider systems that have phone scan capabilities.	
Board approved Proposal from Dynamic Security for Aurora Management software for access control system NTE $40,000	

Pond Aeration	

9/23/24	

Zach Davidson	

Complete	

Work with Solitude to revisit the possible need for aeration in Pond 48.	

The Board approved proposal for fish to help with pond issues	

Gym Age Policy	

9/23/24	

Sue O'lear	

Complete	Look into Fitness 15 policy success: How many registrants, any problems, any information on whether to allow 14 year olds. Follow up with resident on current policy regarding whether the 18 year old that goes to the gym with them has to be in her household or just a resident.	

The Board approved 6 month trial of "Fiteness 14". Will bring results back to the June meeting	

Traffic Study Results Patriot Oaks	

10/28/24	

Mike Yuro/Zach Davidson	

Complete	

Get results of traffic study from the County.	

Engineer contacted the County and was told this was a normal annual traffic study	

Midge Fly Treatment	
10/28/24	
Zach Davidson	
Complete	Look into options to remedy midge fly problems (are there fish that would help keep them under control)	The Board approved proposal from Solitude to stock pond 48 with 300 bluegill and 300 redear sunfish which eat
midget fly larvae in the amount of $3,140	

Sod Phase III	
8/26/24	
Zach Davidson/Sue O'lear	
Complete	Sod project was approved. Monitor Yellowstone to make sure
everything is on track. Staff to create communications to residents regarding the project.	
Sod project completed	

Look Into Access Point for JEA Powerline Tract	
10/28/24	
Zach Davidson/Daniel Laughlin/Mike Eckert	
Complete	Determine if the District is able to block off access points to prevent vehicles from entering the tract. Is the District able to put up a fence? Will a picture of a vehicle and license plate be enough to trespass	Counsel updated the Board on options. It was determined no action would be taken at this time to add fencing. Will continue to monitor	

Tennis/Pickleball Court Reservation System	
12/3/24	
Sue O'lear	
Complete	
Look into reservation system for tennis/pickleball courts	Staff updated Board on options. After discussion and
input from residents, the District will continue to mointor and paddle racks will be used to get into the line for court usage	

Signs for Green Space	
1/27/25	
Sue O'lear	
Complete	
Add signage to green spaces in community to notify residents that organized sports cannot be help in those areas	
Signs have been installed in the Green Spaces throughout the Community	

Send E-Blast Regarding Trespassing on JEA Tract	
1/27/25	
Sue O'lear	
Complete	
Send e-blast to residents notifying them of issues of vehicles driving on the JEA tract and that it is trespassing. Police will be called	
E-Blast was sent to the Communtiy	

Petition County Regarding Updating Signs at Round-A-Bout (N Durbin & Sanctuary)	
1/27/25	
Mike Yuro	
Complete	
Engineer to contact County about outdated signage at round-a-bout and request new signs be installed that follow current code	
County has sent employees to inspect the area. They will be updating the signage and adding other safety updates	
Send Survey to Residents for Potential Future Improvements for the Community	
1/27/25	
Sue O'lear	
Complete	Staff to send eblast to resident requesting input on potential capital projects for the upcoming fiscal year. The top three requests will be considered	
Survey was sent. This will continue to be monitored for optimal participation	

Tennis	
9/23/24	
Sue O'lear	
Complete	Gather information on usage of tennis court to help plan next phase of pickleball conversions.	The current system appears to be working. Staff will continue to monitor	

Post Age Policy	
9/23/24	
Sue O'lear	
Complete	Create table of age policy summary for amenity usage and post in high visibility areas.	
Posted	
Draft Letter to Sheriff Hardick regarding Trespassing	
2/24/25	
Daniel Laughlin	
Complete	Draft Letter to Sheriff Hardick regarding trespassing issue at the JEA tract	Letter was sent to Sherriff Hardwick. SJSO reached out and will be increasing patrols in the area.	

Landscape Pricing for Years 4 & 5	
2/24/25	
Zach Davidson	
Complete	
Staff to get pricing from Yellowstone for years 4 & 5 of the contract	Yellowstone provided pricing for years 4 & 5. BOS approved Counsel to draft agreement	

Write Letter to Commissioner Regarding Traffic Concerns	
12/3/24	
Daniel Laughlin	
Complete	Draft letter to County Commissioner regarding traffic concerns at Longleaf and Islesbrook as well as Tollerton. Request response in 90 days.	
Letter was drafted and sent to Commissioner ; Continuing to monitor	

Camera Equipment	
4/28/25	
Sue O'lear	
Complete	
Dynamic Security approved with caveat to add cameras for fields and maintenance agreement	
System has been installed	

Durbin Dolphins	
4/28/25	
Sue O'lear/Karen Haber	
Complete	
Complete updated agreement with Dolphins and ensure adherence to policy	
Agreement has been completed and signed	

Hurricane Season	
4/28/25	
Zach Davidson	
Complete	
Start preparations for hurricane season starting 6/1/25	
Staff Completed prepping.	

Vending Machine	
4/28/25	
Kiki Jimenez	
Complete	
Coordinate placement of new machines	
Agreement has been completed and signed. New vending machines have been installed	

"Wish List" Projects	
9/23/24	
Zach Davidson/Sue O'lear	
Complete	Begin planning for most needed projects/ enhancements/
replacements for next fiscal year. Recommendations will be presented at the February 2025 meeting.	
Fiscal Year 2026 budget has been approved	

Gym Audit	
9/23/24	
Sue O'lear	
Complete	Perform audit of all gym equipment and present recommendations to the Board on any necessary replacements in October when quotes for
Cable Crossover are presented.	Purchase of new gym equipment was approved at the June 2025 CDD Meeting	
Monitor Trespass Signage at JEA Easement	
2/24/25	
Zach Davidson	
Complete	
Monitor No Trespassing signed at JEA Easement for 3-4 months.	
District is not seeing activity in the area	

Gym Equipment	
4/28/25	
Sue O'lear	
In Progress	
Bring Proposals with comparison for lease verses purchase options	
Proposal approved for North and South Amenity Centers	

Pool Usage Age Limit	
12/3/24	
Sue O'lear	
In Progress	Gather information on Communities that allow ages 14 and up to access the pool without adult supervision	
Continue to monitor. Revisit in October	
Continue to Follow up With the County Regarding Round-A-Bout at North Durbin & Sanctuary and Monitor Traffic Study	

2/24/25	

Mike Yuro	

In Progress	
Engineer to follow up with County for updates on their plans for the round-a-bout at North Durbin & Sancuary. Monitor traffic study that may take place on Longleaf Pine. Update Board at August meeting	

Continue to monitor. Revisit on October	
Follow Up with County on Park Improvements in the Area	
2/24/25	
Daniel Laughlin	
In Progress	Get status/update from the County regarding their park projects in the area		
Continue to Contact JEA to Replace Out Streetlights	
2/24/25	
Zach Davidson	
In Progress	Continue to monitor/put in tickets to replace out streetlights in the community.	Draft letter if no change occurs after the June 1 ride through check	

Monitor Trespass Signage at JEA Easement	
2/24/25	
Zach Davidson	
In Progress	
Monitor No Trespassing signed at JEA Easement for 3-4 months.		

Monitor Traffic Study	
3/24/25	Mike Yuro/Zach Davidson/Daniel Laughlin	
In Progress	Monitor traffic study that may take place on Longleaf Pine. Update Board at August meeting		

Update Amenity Doors	
4/28/25	
Zach Davidson	
In Progress	Convert Doors to Windows/ Quote for any door that needs replacement/ Painter to see what can be done with remaining/ Confirm with Fire Marshel on which doors can be eliminated	
Repair/Replacement of doors was approved at June 2025 meeting.	
Bollards	4/28/25	Zach Davidson	In Progress	Ensure numbers are correct for bollard replacement		

Pool Pumps	
4/28/25	
Zach Davidson	
In Progress	
Confirm pool pumps to be replacement in November		

Communications	
4/28/25	
Kiki Jimenez	
In Progress	
Keep Residents informed of landscape/irrigation enhancements		

Look into Electronic payment options (Square) and update policy	

6/23/25	

Sue O'lear/Kiki Jimenez	

In Progress	
Look into options for resident to pay for items like access cards, rentals, etc through an electronic option such as Square		
Send Letter to JEA about out streetlights	
6/23/25	
Daniel Laughlin	
In Progress	Send letter to JEA information them of multiple streetlights that are not functioning	
JEA was sent the list of out lights to be put on notice	
Monitor Preserve Encroachment Reported by SJRWMD on Leith Hall	
7/28/25	
Daniel Laughlin/Zach Davidson	
In Progress	
Cease and desist letter sent to residents.		

Update Sign at Entrance of South Amenity Center	
7/28/25	
Sue O'lear	
In Progress	
Update Message Board at entrance of South Amenity Center		

Beatification of Glen Laurel	
7/28/25	
Zach Davidson	
In Progress	
Look into landscape around pond off Glen Laurel