Minutes of Meeting Durbin Crossing
Community Development District

The regular meeting of the Board of Supervisors of the Durbin Crossing Community Development District was held Monday, October 27, 2025 at 6:00 p.m. at the Durbin South Amenity Center, 145 South Durbin Parkway, St. Johns, Florida.

Present and constituting a quorum were:

Peter E. Pollicino	Chairman
Shalene B. Estes	Vice Chair
Sarah Gabel Hall	Supervisor
Jason Harrah	Supervisor
Shawna Berden	Supervisor Also present were:
Daniel Laughlin	District Manager
Mike Eckert	District Counsel
Mike Yuro	District Engineer
Sue O’Lear	Vesta/Amenity Services Group
Kate Smith	Vesta/Amenity Services Group
Zach Davidson	Vesta/Amenity Services Group
Jason Davidson	Vesta/Amenity Services Group
Richard Craig	Yellowstone

The following is a summary of the discussions and actions taken at the October 27, 2025 meeting.

FIRST ORDER OF BUSINESS	Pledge of Allegiance
Mr. Laughlin called the meeting to order at 6:00 p.m. and led the pledge of allegiance.

SECOND ORDER OF BUSINESS	Roll Call
Mr. Laughlin called the roll.

THIRD ORDER OF BUSINESS	Audience Comments

Ms. Dorey stated we moved in 11 years ago and we live on a preserve utility easement. When we moved in there were dirt bike riders and cars going up and down. I spoke to someone at the CDD years ago and he was able to get signs that said no trespassing. Now we are getting dirt bike riders every day and trucks in the middle of the night. There are no lights, it is hilly. What can we do to solve this issue?
Mr. Harrah stated the property is owned by Durbin Crossing CDD and JEA has an easement over that property. We can put up a gate but dirt bikes will go around it somehow. I don’t want you to think if we put in a gate that it will solve the problem. You are still going to have the same issue.
Ms. Dorey stated you may not be able to stop the dirt bikes but with signs and a gate you will be able to stop the trucks and jeeps. They are only getting in by the lacrosse and soccer field. There is a gate at the other end.
Mr. Eckert stated we have looked at the issue of a gate before and it is not that we don’t have the legal right to put in a gate but there are complications. You are putting up an impediment that wasn’t there before. We have to make sure we don’t interfere with JEA’s use of its easement and having a gate there and open at the appropriate times. Then you have to maintain the gate when somebody breaks it down with their truck or whatever. From the coordination issue with JEA that may or may not work but that is something you have to make sure you get it right.
Ms. Estes stated as far as JEA you can make that happen, it just takes lots of coordination.
Mr. Harrah asked can we write them a letter and outline the issue, do they have any responsibility to protect that ingress egress?
Mr. Eckert stated they are going to say it is your land, take care of it. We have approached them a few times about this issue, not necessarily a gate but the access and use back there but we have not had any success getting any cooperation.
Mr. Harrah stated let’s write a letter saying there are many concerned residents in the vicinity of your powerline easement with vehicles all hours of the night, we understand there is a gate preventing this from occurring by Ladybird that is owned and operated at JEA. We formally request you consider blocking the ingress/egress. Commissioner Whitehurst will be here in November and I suspect a deputy sheriff will also be here in November. Feel free to come back. Even if we put that up it is the sheriff’s responsibility to go back there and stop it. You have to

continue to call the sheriff. We need to write a letter to the sheriff also and tell him we want the people trespassed.
Mr. Eckert stated in the first letter we will give them permission to put up a gate and request they do so to protect their own assets. To the extent you don’t think you have that right under your easement, we are giving you that permission. There is nothing wrong with informing the sheriff when they catch somebody out here, do everything you can to prosecute them.
Mrr. Laughlin stated I will also follow-up on an email chain I already have going with
them.
Mr. Goncalves stated there is a tree behind our fence in the preserve that started growing
sideways and is lifting our fence and has been damaged. I met with Zach and he got permission to cut the tree then I was told the tree is alive and shouldn’t be cut. It is damaging my property. How are you going to address this?
Mr. Eckert stated a person is entitled to cut the roots or the tree after the property line. Assuming the fence is probably within his property line and he can cut anything on his property. There is an obligation to do that.
Mr. Harrah stated call the water management district and send them pictures and ask for permission to cut the tree down.
Mr. Farland stated I am looking for permission to do an Eagle project to benefit my community. I would like to build two little free libraries, one at the north amenity center and one at the sanctuary crossing for Patriot Oaks. One option has a concrete base and the other option has a portable base.
Mr. Pollicino stated in the past we have had proposals for libraries onsite and the issue is the ongoing maintenance and the precedent.
The board discussed type of material, maintenance, one location only and work with Zach to see if a lending library is the best option for an Eagle Scout project.
Ms. Hall joined the meeting during this item.

FOURTH ORDER OF BUSINESS	Review of Action Items
Mr. Laughlin reviewed the action item list.

FIFTH ORDER OF BUSINESS	Approval of Consent Agenda

Minutes of the September 22, 2025 Meeting
Financial Statements
Assessment Receipt Schedule
Check Register

On MOTION by Mr. H seconded by Mr. Pollicino with all in favor the consent agenda items were approved.

SIXTH ORDER OF BUSINESS	Consideration	of	Resolution	2026-01
Classifying Surplus Tangible Property
Mr. Laughlin stated Resolution 2026-01 declaring surplus property lists the old fitness equipment.

On MOTION by Mr. Harrah seconded by Ms. Estes with all in favor Resolution 2026-01 was approved.

SEVENTH ORDER OF BUSINESS	Staff Reports
Landscape Maintenance Team
Report
Mr. Craig gave an overview of the Yellowstone Landscape report for October, copy of which was included in the agenda package.

Proposal for Enhancement of Tollerton Entrance

On MOTION by Ms. Hall seconded by Mr. Harrah with all in favor the proposal for landscape enhancement of the Tollerton Entrance in the amount of $11,160.82 was approved.

District Counsel
Mr. Eckert stated I prepared an agreement for the Patriot Oaks use of the tennis facilities.
There is a first district court of appeals case that Florida’s open carry ban was unconstitutional and we are trying to figure out what that means for government meetings, amenity centers, stormwater ponds and things like that and what authority this district has to regulate any of that. There are some lapses in how that ruling affects the actual statutes and perhaps they didn’t

cover all the bases they needed to. We are looking at that and the district’s insurance company is also looking at that issue. We will have something at your next meeting.

District Engineer
Mr. Yuro stated we are updating the yearly infrastructure inspection on the ponds, stormwater outfalls and hope to have that by the end of the week.

District Manager – Update on Fiscal Year 2025 Goals & Objectives
Mr. Laughlin stated we did achieve the fiscal year 2025 goals and objectives and will fill out the boxes and update it to the website.
I was asked to look into the impact fees about some of the changes. They are adding new conservation impact fees. As far as the increase, they are increasing them by 50% which is the maximum allowed by Florida Law. They are removing the current 40% subsidy provided to non-residential projects they will only provide 15% waiver of fees on certain affordable housing projects. We have $8.4 million of roads at $1 million parks. I had a meeting last month with a developer who is doing a project out here and they might be interested in buying some. I do get contacted from time to time but usually they are a week out and that is not enough time to come to the board. Maybe we can come up with a process of me working with a board member to approve these requests and set a minimum threshold.
Mr. Eckert stated we have done this somewhere else where the chairman was pre-authorized under a certain parameter and we did it by motion. We can do that at your next meeting understanding, of course, that is public information so you are not going to be able to negotiate higher than that.

On MOTION by Ms. Estes seconded by Ms. Berden with all in favor the chairman was authorized to sign the fiscal year 2025 goals and objectives and staff will post that to the website.

General Manager
Report
Ms. O’Lear reviewed the general manager’s report, copy of which was provided in the agenda package.

Discussion of Proposed Amenity Policy Revisions
Ms. O’Lear reviewed in detail the proposed updates and revisions to the amenity facilities policies.

On MOTION by Ms. Estes seconded by Mr. Harrah with all in favor the proposed revisions to the amenity facilities policies were approved with the exception of the section on the swim attire and party coordinator fee that will be considered at a future meeting.

Operations Manager – Field Operations and Pond Reports
Mr. Davidson gave an overview of the field operation manager’s report, copy of which was included in the agenda package and presented proposals for tennis court and pool area shade structures.

On MOTION by Mr. Harrah seconded by Ms. Hall with all in favor the proposal from Thompson Awning and Shutter Co. in the amount of $27,000.00 was approved and Supervisor Berden was authorized to work with staff on the final selection.

On MOTION by Ms. Hall seconded by Mr. Harrah with all in favor the proposal from First Coast Mulch for Terra seeding in the amount of $6,688.80 was approved.

On MOTION by Mr. Harrah seconded by Mr. Pollicino with all in favor staff was authorized to have the following monument placards refurbished for Durbin Crossing, Woodcross, Staplehurst and Cloister Reserve in an amount not to exceed $3,500.

Amenity Manager – Report
Ms. Smith reviewed the lifestyle and amenities report, copy of which was included in the agenda package.

EIGHTH ORDER OF BUSINESS	Supervisor’s	Requests	and	Audience
Comments
There being none, the next item followed.

NINTH ORDER OF BUSINESS	Review of Action Items
Mr. Laughlin stated the only two new ones is the letters to JEA and the sheriff regarding the powerline tract and contacting the water management district about the tree.

TENTH ORDER OF BUSINESS	Next Scheduled Meeting – November 17, 2025
at 6:00 p.m. at the Durbin South Amenity Center
Mr. Laughlin stated the next meeting will be held November 17, 2025 at 6:00 p.m. in the same location.

On MOTION by Mr. Harrah seconded by Ms. Hall with all in favor the meeting adjourned at 8:13 p.m.

Secretary/Assistant Secretary	Chairman/Vice Chairman